SCHEDULE/HOURS: Monday-Friday; 8:30 AM - 4:30 PM (40 Hours/Week)
This position is responsible for:
Overseeing departmental operations and staff, coordinating business matters, and managing divisional databases and real estate needs, including property transactions and records, security support, and office supply purchasing.
Key Responsibilities:
- Directs and coordinates the business operations of the Divisional Secretary's Business Section, including the Divisional Headquarters' Property, Insurance departments.
- Supervises, trains, and evaluates employees to ensure compliance with established policies, procedures, and regulations; provides performance feedback and makes decisions regarding salaries, hiring, and termination.
- Directs, coordinates, and controls the automated office supply ordering system, automated and computerized property management system, the divisional fleet and vehicle maintenance database. Supports and finalizes HUD documents, with the HUD personnel.
- Directs and supervises the maintenance of the Business Section's filing system, ensuring all correspondence, forms, cards, records, reports, and documents are organized, updated, and maintained efficiently.
- Serves as an internal Real Estate Agent for Divisional Headquarters and subordinate units; manages property listings, assists with real estate transactions, prepares required documentation, and ensures recovery of earned commissions.
- Represents Divisional Headquarters in real estate matters by evaluating property values, coordinating with appropriate agencies, and managing property purchases and sales to minimize costs.
- Maintains, tracks, and verifies major insurance claims; reports discrepancies to the Divisional Secretary and coordinates with departments to ensure timely claims processing, payments, and receipt of insurance funds.
- Performs accounting responsibilities in accordance with established policies and procedures; reviews and maintains the departmental budget.
- Receives and records Capital Campaign funds from field offices; verifies documentation for accuracy and transfers funds to Territorial Headquarters following established procedures
- Performs or coordinates special projects, and any other actions, as directed by, or in direct support of the Divisional Secretary for Business
- Bachelor's degree from an accredited college or university in Accounting, Business Management, or related field
- AND Five years of progressively responsible work experience in the business administration field, and five years experience dealing with real estate transactions, with three years of supervisory experience
- OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
Licenses & Certifications:
- Valid Florida Driver's License
- Valid Florida Real Estate License (preferred)
- Licensed Notary Public (preferred)
Equal Opportunity Employer: Veterans | Disabled