Division Leader Administrative Assistant

FENTON

COMMUNITY

HIGH

SCHOOL

DISTRICT

100

JOB

DESCRIPTION

TITLE:

DIVISION

LEADER

ADMINISTRATIVE

ASSISTANT

REPORTS

TO:

Director

of

Equity

and

Division

Leader

for

Multilingual

Programs;

Division

Leader

for

Math

and

Science;

Division

Leader

for

Fine

Arts

TERM:

Full-Time,

Ten

(10)

Months

QUALIFICATIONS:

High

School

Diploma

required

Associate's

Degree

preferred

Ability

to

organize,

communicate,

manage,

and

make

decisions

pertinent

to

specific

projects

and

job

responsibilities.

Proficiency

in

computer

use

including

Microsoft

Office,

Google

Apps,

PowerSchool,

Skyward,

and

school-related

student

data

programs

Use

of

practical

and

professional

communication

skills

with

all

stakeholders

Ability

to

work

independently,

manage

timelines,

and

create

project

plans.

JOB

GOALS:

To

assist

the

Division

Leaders

in

implementing

the

District's

mission.

The

Division

Leader

Administrative

Assistant

shall

be

responsible

for

the

following

duties,

including,

but

not

limited

to:

PRIMARY

DUTIES

AND

RESPONSIBILITIES:

1.

Foster

a

culture

of

belonging

by

listening

actively,

communicating

respectfully,

and

valuing

diverse

perspectives

2.

Respect

and

value

individual

differences

and

diverse

perspectives.

3.

Execute

clerical

responsibilities

with

excellence,

efficiency,

and

attention

to

detail

in

support

of

student

learning

and

success.

4.

Schedule

meetings,

observations,

and

interviews

as

requested

by

supervisors.

5.

Maintain

supply

inventory,

including

ordering

and

processing

of

POs

for

supervisors'

divisions

and

picking

up

and

delivering

supplies

from

vendors

as

needed.

6.

Reconcile

monthly

P-Card

statements

and

prepare

monthly

budget

reports

for

supervisors'

divisions.

7.

Prepare

mailings

and

student

communication

for

supervisors'

divisions.

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8.

Plan

and

execute

events

for

supervisors'

divisions.

9.

Assist

with

test

coordination

associated

with

supervisors'

divisions,

including

ACCESS

testing,

the

Seal

of

Biliteracy,

State

Science

Assessment,

etc.

10.

Solicit,

organize,

and

publish

daily

announcements.

11.

Relieve

clerical

FLOSS

employees

as

assigned.

12.

Perform

other

duties

as

assigned

by

the

Director

of

Equity

and

Division

Leader

for

Multilingual

Programs,

the

Division

Leader

for

Math

and

Science,

and

the

Division

Leader

for

Fine

Arts.

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