Division Coordinator - Division of Gastroenterology & Hepatology

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Job ID

61653

Location

Columbia

Full/Part Time

Full-Time

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Hiring Department

Department of Medicine, Division of Gastroenterology & Hepatology

Job Description

Coordination of administrative functions and financial management/planning of the Divisions and its service units. The Division Coordinator will coordinate administrative and financial leadership within the divisions to ensure the divisions meet the strategic goals of the School of Medicine and the University of Missouri.

This position will support the overall School of Medicine mission to save and improve lives - through exemplary education, research, and patient care. Create and sustain a diverse and inclusive environment for all constituents.

Administrative and Operational Management

• Oversee daily divisional operations and supervise administrative support staff, including performance evaluations, timesheet approvals, training, and workload coordination.
• Prepare and present operational, productivity, quality, volume, and financial reports; monitor clinical charges, payments, RVUs, documentation deficiencies, and performance metrics.
• Coordinate faculty and staff meetings, events, retreats, Grand Rounds, recruitment visits, travel, presentations, reimbursements, and professional development activities.
• Support faculty credentialing, promotion and tenure submissions, appointments, contracts, agreements, leave documentation, and compliance with University policies and procedures.
• Monitor faculty and staff funds, salary sources, research funding, and related reports; communicate relevant updates to faculty and leadership.

Fiscal and Financial Management

• Collaborate with divisional and departmental leadership, Operations Managers, and Finance to monitor accounts, revenue, expenses, budget variances, and purchasing activity.
• Assist with annual budget development, fiscal reconciliation, contracting, billing, incentive calculations, and distribution of incentive letters.
• Monitor and communicate faculty allocations, including Mission Based Management (MBM), Academic Program Development (APD), and faculty development funds.
• Coordinate salary, effort allocation, additional pay, and other financial documentation as needed.

Human Resources and Recruitment

• Coordinate faculty and staff recruitment, hiring documentation, onboarding, offboarding, and orientation in collaboration with School of Medicine HR and recruitment teams.
• Maintain recruitment records, monitor onboarding progress, and coordinate required access, credentialing, visa, and employment documentation.
• Support position requests, job expectation reviews, staffing changes, and provider appointment renewals.

Clinical Operations and Scheduling

• Partner with the Division Director to develop, maintain, and distribute comprehensive clinical master schedules and ensure appropriate faculty coverage across outpatient clinics, inpatient services, endoscopy, call schedules, and affiliated sites.
• Coordinate schedule changes, clinic closures, PTO-related adjustments, and coverage needs; communicate updates promptly to faculty, staff, schedulers, and relevant departments.
• Monitor clinical productivity, billing, coding, charge lag, delinquent documentation, and clinical deficiency reports; collaborate with clinic and revenue cycle teams to improve performance and ensure accurate scheduling and reporting.

Education and Research Support

• Maintain faculty educational effort records in the MBM database, distribute verification reports, and assist with resolving discrepancies in educational credit.
• Support faculty research initiatives, grant proposals, research staff needs, and related administrative processes.

Leadership and Collaboration

Serve as a key liaison between divisional leadership, faculty, staff, departmental administration, and University support offices to resolve operational issues, implement process improvements, and advance divisional strategic priorities.

Shift

Monday - Friday

8:00 a.m. - 5:00 p.m.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Niche Professional Interests: Healthcare

Anticipated Hiring Range

Salary Range: $21.63 - $27.40 hourly

Grade: GGS - 008

University Title: BUSINESS SUPPORT SPECIALIST SR

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to the Online Application, please provide Resume/CV.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.