District Office Support Specialist

District Office Support Specialist JobID: 1520 Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 11/4/2026Location: La Center Administrative OfficeDate Available: Upon Hire Closing Date: Open Until Filled Additional Information: Show/HideOur Mission: The mission of the La Center School District is to create a supportive learning environment that empowers students to reach their fullest potential. We will do this in partnership with families, the community, staff and students to develop confident and self-reliant lifelong learners who can thrive in a rapidly changing, more technologically advanced, and diverse society. Position Summary: Under the supervision of the Superintendent, the District Office Support Specialist provides information and performs a wide variety of clerical and fiscal services to stakeholders across multiple areas of responsibility within the district. The District Office Support Specialist provides effective customer service to a diverse population of staff, students, families, and community members under occasionally stressful situations while maintaining a calm and professional demeanor in an atmosphere of warmth, cooperation, and service to others. Terms of Employment: Full-time; Monday-Friday, 7:30 a.m. - 4:00 p.m., 260 days per yearThe successful candidate must be fingerprinted. Employment is contingent upon a satisfactory background check and clearance by the Washington State Patrol and Federal Bureau of Investigation.ESSENTIAL FUNCTIONSDistrict-Wide Support:Provide primary reception services for the district office; greet parents, staff, students, and the public in a friendly, calm, and professional manner; answer a wide variety of telephone and in-person inquiries; screen callsProcess Choice Transfer and Intent to Home School forms for the purpose of district and state reportingInventory and order general office supplies for the district office; order and inventory specialty supplies for the district mail machine, fax, and copier; order district-wide materials and supplies from the assigned third-party vendorProvide technical support for the district's electronic receipting system to building personnelAttend and record District regular board meetings; set up microphones and speaker systemProcess facility use agreementsUpdate the district facility calendar with staff and athletic schedulesProvide a wide variety of clerical and fiscal services to stakeholders across multiple areas of responsibility within the district, as assigned by the SuperintendentProgram Support:Support the Food Services program by submitting the annual Food Service application in compliance with Federal and State guidelines and to ensure the continuation of funding streams; file associated Food Service reports as necessaryProcess notifications of herbicide/pesticide applications by the groundskeepers; provide the appropriate signage according to state law; maintain up-to-date applications notebookMaintenance support of fleet vehiclesDistrict Office mail runOther duties as assigned by the SuperintendentFiscal Support:Receipting of cash/funds received by the DistrictPrepare and maintain accounts receivable invoices as assignedIn the absence of the accounts payable specialist, may deliver bank deposits to the local banking institution on a weekly basis or at a frequency determined by the needs of the districtReconcile deposits to County TreasurerAudit Accounts Payable warrantsMatch deposit receipts to building revenue reportsSubmit monthly Food Service claims by collecting and processing information from district lunch cashiers; receipt depositsOther duties as assigned by the SuperintendentMINIMUM QUALIFICATIONSEducation, Training and ExperienceHigh School Diploma or equivalent requiredPrevious experience in business office accounting and recordkeepingA valid state-issued driver's license with a clean driving recordSuccessful completion of the basic office skills assessment may be required prior to offer of employmentKnowledge, Skills, and AbilitiesPossess a genuine enthusiasm for working with students, staff, and the communityProficiency in common office software and web-based applications (e.g., e-mail, word processing and electronic spreadsheet applications)Knowledge of basic terminology, procedures and regulations related to Choice Transfers, Home School reporting, and USPS mailing requirementsDemonstrated skill in business office accounting and recordkeeping, file maintenance and document retentionAbility to gain proficiency in the district's student information systemProficiency in correct grammar, spelling, and English usage; ability to compose, edit, and format correspondenceWillingness and ability to learn new systemsAbility to safely operate a motor vehicle to perform the essential functions of the positionDemonstrated ability to communicate effectively both verbally and in writing with a diverse population of staff, students, families, and community members while maintaining a calm, professional demeanor and supporting an atmosphere of warmth, cooperation, and service to othersDemonstrated ability to treat all staff, students, parents, and community members with dignityDemonstrated ability to establish and maintain positive relationships with staff, students, and the general publicStrong self-initiative with an ability to work independently with minimal supervisionDemonstrated ability to work collaboratively in a flexible and cooperative manner in order to build and maintain effective teams and partnershipsDemonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plansPunctual, with the ability to meet deadlines, adapt quickly to change, and maintain flexibility in a dynamic work environmentAbility to exude calmness in the face of pressure and project a warm and welcoming demeanor in person and on the phone while experiencing frequent interruptionsAbility to maintain the highest level of confidentiality in all matters related to the districtUnderstand and implement district safety proceduresAbility to incorporate working knowledge of Board Policies E-1 through E-4 into daily practiceAbility to learn and follow school district policies and proceduresPREFERRED QUALIFICATIONS Previous experience in a K-12 educational settingDemonstrated ability to perform intermediate-level tasks in Microsoft Word and ExcelPrevious experience in the Choice Transfer application process and Home School reporting requirementsADDITIONAL REQUIREMENTSThis job is performed in a business office environmentSome lifting may be required; ability to occasionally lift at least 40 pounds with assistance is requiredSome carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling may be requiredSignificant fine finger dexterity is requiredSalary: $28.42-$33.29/hour based on experienceBenefits:This position is eligible for a generous benefits package, including medical, dental, and vision insurance for employees and their qualified dependents. Employer-paid basic life, long-term disability, and AD & D insurance are available to the employee only. Additional benefits include retirement through the Washington State Department of Retirement and optional supplemental benefits including supplemental life, employee-paid long-term disability, FSA, DCAP, and deferred compensation. Paid leave benefits include five (5) days of paid vacation after successful completion of probation (60 days) with additional days earned annually based on district longevity; two (2) days of personal leave and twelve (12) days of sick leave per school year, pro-rated base on the employee's hire date. Twelve (12) paid holidays include: Labor Day, Veterans Day, Thanksgiving Day, the day following Thanksgiving Day, the day preceding Christmas, Christmas Day, New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth and Independence Day.La Center School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Matt JohnsonCivil Rights & Gender Inclusive Schools Coordinator725 NE Highland Rd., La Center, WA 98629Phone: 360-263-1700Matt CookeTitle IX Officer725 NE Highland Rd., La Center, WA 98629Phone: 360-263-1700Greg HallSection 504 CoordinatorPO Box 1840, La Center, WA 98629Phone: 360-263-2131