District Courtroom Clerk/ Accounting Technician

District Courtroom Clerk/ Accounting Technician

Salary

$25.59 - $28.24 Hourly

Location

Law & Justice Center- 515 S. 16th, Bozeman, MT

Job Type

Full-Time

Job Number

00874

Department

Clerk of District Court

Opening Date

08/11/2026

• Description
• Benefits

POSITION OVERVIEW

This position is the District Courtroom Clerk/Accounting Technician and is responsible for performing a variety of accounting functions for the Clerk of the District Court and a variety of clerical and technical duties within the district court system. This work involves attending court sessions, observing protocol, and providing a detailed, accurate and precise record of events and actions occurring in each courtroom session (e.g., civil, domestic, probate, guardianship, juvenile, and youth); coordinating trial activities; and assisting the public by providing information about the documentation, methods, and procedures associated with the district court system. Each type of case requires different documents and the application of different processes, and the position is expected to use judgment to determine the appropriate methods and procedures to apply in each case. This position maintains the financial integrity of restitution, fines, and court costs payments; child support and maintenance payments; payment of jury and witness fees; and a variety of other program support duties. The position reports to the Clerk of District Court through the Management Supervisor and does not supervise other county personnel.

Essential Job Duties and Responsibilities

TRIAL ACTIVITIES COORDINATION

• Monitors hearings and trials for all types of District Court cases to record minutes, draft sentencing orders, docket court dates, prepare paperwork for the judge's signature, and record all actions and events subsequent to the trial or hearing.
• Coordinates and establishes trial juries by contacting potential jurors, issuing notice of appearance, attending voir dire, monitoring and recording excused and remaining jurors, and administering official oaths.
• Receives, records, and maintains accessibility to all entered exhibits, their status, number, and location.
• Tracks juries and reads final verdict of jurors, and sequentially polls each juror to establish consistency and authenticity of the issued verdict.
• Generates detailed minutes to document all trial events, motions, witnesses, appearances, etc. Determines appropriate items to include in minutes based on knowledge and experience with different types of cases.
• Coordinates with attorneys and pro se individuals to determine documentation needs, prepare files for the Supreme Court, and provide technical assistance.

COURT OPERATIONS SUPPORT

• Responds to complex inquiries or referrals from District Court Clerk positions, other Department personnel, court representatives, attorneys, members of the public and governmental, social services and law enforcement agencies. Examples of inquiries include questions from attorneys regarding document requirements, legal rights, water rights and ownership, jurisdictional issues, etc. Maintains confidentiality according to established guidelines and coordinates with involved or affected parties to resolve problematic issues.
• Receives, analyzes, and processes various court and legal filings, including proposed orders, motions to the court, and other documents. Collects and records fees, if required. Each type of case has different processing methods and document requirements. The position determines the appropriate methods and requirements based on knowledge and experience with different cases.
• Coordinates mail processing to ensure timely delivery of correspondence and materials to appropriate staff, including express shipments, registered mailings, electronic messaging, and other specialized delivery services.
• Prioritizes and processes or distributes filings and documents according to upcoming trial dates, legally mandated response times, individual judicial preferences, established office procedures and policies, and other factors.
• Maintains electronic and manual records management and docketing systems with new and updated case and file information.
• Researches, processes, issues, and records marriage licenses, and collects appropriate fees. Interprets requirements to determine appropriate fees.

RESTITUTUTION, FINES, AND COURT FEES

• Coordinates and establishes restitution payments by identifying amount of payment or lack of payment; evaluating victim's situation, restitution sentence and judgment, and other factors; providing information to the County Attorney's Office; and resolving errors and discrepancies.
• Establishes and coordinates child support accounts according to divorce decree to ensure correct payment of child support, maintenance, property settlement, medical, insurance, and alimony payments. Requests and provides information to title companies and Child Support Services Division.
• Advises the Department of Corrections (e.g., local, statewide, out-of-state) of non-payment of court ordered funds.
• Monitors and reconciles financial operations for the District Court by overseeing accounting processes; reconciling fines and court fees; processing cash bonds (e.g., bail, appeals, construction liens, etc.); making bank deposits, recording all entries, and reporting information as required.
• Reconciles monthly investment information with Treasure's Office by evaluating accounting information, recording interest and settlements, researching discrepancies, and resolving errors and problems.
• Completes disposition forms from criminal cases and forwards information to the Department of Justice.
• Coordinates payment of fees to jurors and witnesses for services provided to the District Court. Prepares monthly report and submits to the Accounting office.

PROGRAM SUPPORT

• Coordinates jury notification to ensure a qualified number of jurors for each court case by processing summons and questionnaires; collecting juror information; notifying selected jurors; preparing and distributing jury information; and processing required juror documentation.
• Prepares the State Reimbursement Report for services, providing required documentation; reporting accounting information to the State Supreme Court Administration office monthly; and researching and resolving errors and problems.
• Reconciles Trust Account Balance each month with the Trial Balance received from the Treasurer's office by verifying deposits, cancelled checks, investment money, interest, and corrections. Notifies Treasure's office of errors and discrepancies.
• Completes 1099's at year-end for any settlement money paid through the Clerk of District Court. Reports warrants not claimed to Abandoned Property.

OTHER DUTIES AS ASSIGNED

• Performs a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.

QUALIFICATIONS

This work requires knowledge of legal procedures and terminology; the Montana Code Annotated; conducting research; records management; modern office machinery, methods, practices and procedures; business English, spelling and grammar; customized accounting software; court payment rules, procedures, and operations; research methods; evaluation and interpretation of data collected from multiple systems and have the ability to type accurately; write legibly; interpret and apply the various and multifaceted laws, rules and regulations governing the District Court system; exercise courtesy and tact in receiving the public and in giving and obtaining information; handle sensitive and confidential information; follow written and oral instructions; and establish and maintain cooperative relationships with those contacted in the course of work. This position also requires the ability to prioritize, organize, solve, maintain legal calendars, communicate effectively both verbally and in writing and have a working knowledge and experience using computers, including Microsoft Word.

EDUCATION & EXPERIENCE

• The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and four (4) years related experience.

SUPPLEMENTAL INFORMATION

As a condition of hire, the final candidate will be required to successfully pass a background screening.

To be considered for this position please be prepared to attach the following required documents:

• Cover Letter
• Resume
• Three (3) Work References

Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

HEALTH BENEFITS:

• Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees
• Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option)
• Dependent health benefits premium is offered at very low costs
• Coverage is effective the 1st of the month following 30 days of employment
• Talkspace: In-Network behavioral health support through virtual counseling & psychiatry
• Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents)
• FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits.

FLEXIBLE SPENDING ACCOUNTS: Optional pre-tax, out-of-pocket medical expenses & day care expenses

COUNTY PAID LIFE INSURANCE: $50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)

COUNTY PAID LONG TERM DISABLITY INSURANCE: Eligible employees only, benefit duration shortens once a specific age is reached

RETIREMENT:

• County employees are covered by the Public Employee's Retirement System (PERS)
• County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS)
• An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide

PAID PARENTAL LEAVE:

• Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child

SICK AND VACATION LEAVE:

• Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees)
• Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books.

HOLIDAYS:

• The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years.
• A Floating Holiday is available to eligible employees after six months.

HEALTH CLUB MEMBERSHIPS: Discounted rates are offered at participating clubs with payroll deduction.

EMPLOYEE ASSISTANCE PROGRAM:

• Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents.

WORLDWIDE TRAVEL EMERGENCY PROGRAM AND WILL & LEGAL PREPARATION SERVICES:

• Limited 24/7 services anywhere in the world
• Will and limited legal service

TUITION ASSISTANCE:

• The County offers partial reimbursement of qualifying tuition expenses

BILINGUAL PAY:

• Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.

Employer Gallatin County

Address 311 W. Main

Room 303

Bozeman, Montana, 59715

Phone 406-582-3045

Website http://www.gallatin.mt.gov