Job Posting: District Administrative Assistant
Norway J7 School District
Employment Status: 40 Hours Per Week (during the school year).
Position Summary
Norway J7 School District is seeking a detail-oriented, organized, and customer-focused professional to serve as our Administrative Assistant. This position will provide administrative support to ensure the efficient operation of the district office and school. This would be the sole administrative assistant for the district.
Work Schedule
Full-time during the school year when students are in attendance.
Essential Duties and Responsibilities
- Administrative Assistant Responsibilities:
- Serve as a primary point of contact for visitors, parents, staff, and community members.
- Assist with job postings and the annual staffing report.
- Assist with lunch counts and ensuring our student information system is updated as needed.
- Prepare athletic/club stipend memos.
- Bank deposits.
- Lead student transfer requests, open enrollment processing and correspondence, state level bi annual student counts and the lunch program.
- Answer and direct phone calls and email inquiries to include calendaring.
- Maintain student, personnel, and district records.
- Assist with scheduling, correspondence, and meeting coordination.
- Prepare reports, forms, and other administrative documents.
- Support district communications and office operations.
- Assist administrators with special projects and other duties as assigned.
Preferred Skills:
- Substantial experience in the Skyward financial suite to include payroll and accounts payable.
- Process accounts payable and accounts receivable transactions and cash receipts.
- Complete Medicare reporting.
- Complete bank deposits
- Reconcile bank statements and district accounts.
- Assist with budget tracking and expenditure monitoring.
- Process purchase orders and vendor payments.
- Maintain accurate financial documentation and filing systems.
- Code billing statements to correct account codes
- Ensure compliance with district policies and applicable regulations.
Qualifications
- Substatial school office experience.
- Proficiency with Microsoft Office Suite, particularly Excel.
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple priorities.
Knowledge, Skills, and Abilities
- Strong mathematical and accounting skills.
- Accuracy in data entry and financial recordkeeping.
- Customer-service mindset and professional demeanor.
- Ability to establish positive working relationships with staff, students, families, and community members.
- Ability to meet deadlines and adapt to changing priorities.
Benefits
This position is not benefit eligible.
Application Process
Interested candidates should submit:
- Letter of interest
- Resume
- Employment application
- Three professional references
Applications will be accepted until the position is filled.
The Norway J7 School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law.