Disbursement Manager

Disbursement Manager

Salary

$76,069.50 - $133,282.50 Annually

Location

Prince William County, VA

Job Type

Full-Time (FT)

Job Number

202610778

Department

FINANCE

Division

PAYROLL & DISBURSEMENT

Opening Date

08/25/2026

Closing Date

9/8/2026 11:59 PM Eastern

GRADE

C43

• Description
• Benefits
• Questions

Introduction

Prince William County AP/Disbursement Office is looking for a dynamic individual to serve as a Principal Fiscal Analyst. This position reports to the Asst Director of Finance for Payroll and Disbursements and is the lead of the AP/Disbursements Team. This team collaborates with employees across the County paying approximately 20,000 vendors twice a week for the entire fiscal year. Prince William County expects respect, integrity, creativity, teamwork, excellence, and responsibility from all employees. If you are a team player who thrives in a fast-paced work environment and is not afraid of a challenge, Prince William County could be the place for you. The AP/Disbursements Team relies on the expertise and leadership of the AP/Disbursements Manager to make timely payments, ensure accuracy of reporting, meet all filing deadlines, and contribute to the success of the team. Prince William County offers an impressive benefits package that includes medical coverage, paid time off, and VRS.

About This Role: The incumbent will serve as the AP/Disbursements Manager, providing leadership and direction to the Disbursements team and ensuring the timely, accurate, and compliant processing of County payments. This position will oversee the preparation, maintenance, reporting, and filing of required IRS tax forms, including Forms 1099-MISC, 1099-NEC, and 1099-S, as well as other required informational reports. This position will also be responsible for AP Month Closing, Account Validation for Land Purchasing, Freedom of Information Act (FOIA) requests, Positive Pay Validation and Continuity of Operation Planning including, but not limited to the set-up of offsite equipment and supplies.

The AP/Disbursements Manager will collaborate with County employees across departments by providing training, guidance, and troubleshooting support related to accounts payable, disbursements, and travel processes. The position will oversee the processing of weekly payments and the administration and maintenance of travel forms and related policies. Success in this role requires strong analytical, organizational, problem-solving, initiative, and critical-thinking skills, as well as the ability to effectively leverage Oracle Cloud to support accurate and efficient financial operations.

Minimum Requirements: Minimum job requirements are a High School Diploma or G.E.D. and 6 years of related Accounts Payable experience.

Preferences: The successful candidate will be a highly skilled communicator and collaborative problem-solver with the ability to navigate complex accounts payable issues and provide exceptional customer service. The ideal candidate will be able to apply critical thinking and deductive reasoning to analyze multifaceted questions involving invoice processing, purchase orders, and payment processing.

The successful candidate will have:

• Strong verbal and written communication skills, with the ability to build effective working relationships and establish connections with internal customers.
• Experience providing specialized accounts payable support and resolving complex invoice and payment issues.
• Experience with key aspects of accounts payable processing, including 1099-MISC tax reporting.
• Strong commitment to outstanding customer service and the ability to effectively support and collaborate with employees across the organization.
• Working knowledge of Oracle Cloud Financials or a similar enterprise financial system.
• Ability to analyze problems, exercise sound judgment, identify solutions, and proactively plan to meet critical deadlines.
• Associate's degree in Business Administration, Accounting, or a related field, along with 6 or more years of progressively responsible experience, including experience in governmental accounting.
• Demonstrated ability to lead, coach, and develop staff while fostering a collaborative, accountable, and customer-focused team environment.

This position is ideal for an individual who thrives in a challenging, fast-paced, and collaborative team environment; enjoys solving complex problems; takes initiative; and is motivated by delivering accurate, timely, and high-quality financial services.

Work Schedule: Most work is Monday through Friday, during business hours (however, we offer a Flexible schedule and sometimes may require work during non-standard hours). This is a telework-eligible role that may revert to in-office scheduling if business needs change. Although predominantly telework, there are scheduled days in the office to meet the needs of the County and its employees.

Hiring Salary Range: $100,000 - $110,000/yr.

We also offer great benefits, including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here forPSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the departments business needs. To view the class description in its entirety, click here.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Select your highest level of completed education.

• Bachelors or higher degree in a related field.
• Associate degree
• High school diploma or GED
• None of the above

03

Quantify your years of experience in accounts and payable.

• 6 years or more
• 3-5 years
• 1-2 years
• No experience

04

Please indicate if you have accounts payable experience in any of the following areas (check all that apply).

• Filing 1099 MISC/S/NEC IRS reports by Jan 31 deadline
• Responding to invoice and payment processing questions
• Running in-house accounts payable payment processes
• Processing manual checks
• None of the above

05

Please select the choices which best reflect your experience regarding accounts payable customer service, gathering of yearly external audit sample and testing, and IRS 1099 forms. (Check all that apply).

• Have completed yearly 1099 MISC IRS reporting and reports
• Have responded to yearly external gathering documentation for audit invoice sample testing
• Have worked as a member of an accounts payable team to troubleshoot issues and assist in training departmental AP employees
• None of the above

06

Please select the Microsoft applications in which you are proficient / expert. Check all that apply.

• Word
• Excel
• Oracle Cloud Financial
• Outlook
• SharePoint
• OneDrive
• WebEx
• Microsoft Teams
• None of the above

07

Please describe your Microsoft Excel skills by checking all that apply.

• Skill level 4 - Creating complex functions; create and modify pivot tables and database queries; using the IF function; nesting functions; calculating dates; using VLOOKUP, applying data validation; macros and templates
• Skill level 3- Database Tools - single and multi-level sorting, setting custom sort options, filtering data, charting data with graphs, importing and exporting data, protecting cells, worksheets and workbooks, and using conditional formatting
• Skill level 2 - Creating basic formulas, creating basic functions, formatting spreadsheet data, and managing workbooks
• Skill level 1 - Creating spreadsheets, entering and editing data, creating basic formulas, creating basic functions, inserting rows and columns, formatting spreadsheet data, moving/copying data, and managing workbooks.
• No experience with Excel

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers