Director of Maintenance and Operations- 26-27 SY

C:\Users .Kguidry\Desktop\Shared2\HR\Update Job Descriptions\Filled Positions\ADM - Director Maintenance And Operations.DocxPage | 1 of 5 Last Modified: 4/18/2017 Job Description JOB TITLE: Director of Maintenance and Operations REPORTS TO: Executive Director of Operational Effectiveness LOCATION: Maintenance DEPARTMENT: District Operations PRIMARY PURPOSE: Direct the daily execution of districtwide maintenance, custodial, grounds, and assigned facility operations to ensure campuses are safe, clean, functional, and ready for instruction. Supervise M&O personnel, maintain critical building systems, manage work orders, vendors, budgets, inventory, and safety practices, and deliver timely, documented operational results to the Executive Director of Operational Effectiveness. QUALIFICATIONS: Education/Certification: Bachelor's degree or equivalent experience Clear and valid Texas driver's license Special Knowledge/Skills: Knowledge of construction principles, school plant maintenance, custodial and grounds operations, HVAC, preventive maintenance, and energy management. Ability to inspect facilities, interpret plans and schematics, manage personnel and budgets, and apply District procedures. Ability to use work-order, inventory, purchasing, and reporting systems; interpret performance data; and communicate effectively with campus leaders and staff. Experience: Five years of supervisory experience in maintenance operations. Five years of experience maintaining a large plant or building. MAJOR RESPONSIBILITIES AND DUTIES:

Page | 2 of 5 ADM - Director Maintenance And Operations.Docx Building Maintenance, Repair, and Service Delivery

1. Ensure District facilities remain functional, safe, clean, attractive, and ready for full educational use.
2. Develop, implement, and maintain written procedures for maintenance, repairs, custodial and grounds operations, and equipment care.
3. Manage daily work-order intake, prioritization, assignment, response, completion, quality verification, and backlog reduction; escalate urgent or overdue matters.
4. 4. Implement documented preventive maintenance schedules for HVAC, electrical, plumbing, mechanical, and other critical systems.
5. 5. Coordinate emergency repairs and critical HVAC or utility failures to minimize instructional disruption; provide prompt escalation and status updates.
6. 6. Conduct and document campus custodial, grounds, and facility inspections; assign corrective actions and verify completion.
7. 7. Prepare or coordinate repair scopes and specifications for Purchasing review and competitive procurement as required.
8. 8. Administer the District's energy management plan and identify opportunities to reduce utility and operating costs. Safety, Compliance & Emergency Preparedness
9. Coordinate the district textbook warehouse receiving, storage, inventory, sorting, and campus delivery processes in collaboration with Curriculum & Instruction; maintain accurate distribution records and resolve fulfillment issues.
10. Ensure compliance with applicable federal and state laws, Board policy, safety standards, environmental requirements, and District procedures.
11. Maintain preventive safety and inspection programs; promptly secure, mitigate, and escalate critical deficiencies.
12. Track deficiencies from facility assessments, audits, and District Vulnerability Assessments to verified closure.
13. Participate in District emergency and severe-weather planning; coordinate facility response with Police, Safety & Security, and emergency personnel. Budget, Purchasing, Inventory & Contractors
14. Direct and monitor the assigned coordinators responsible for (a) grounds, warehouse, locksmith, and paint; (b) HVAC, electrical, and plumbing; (c) custodial services; and (d) energy, asbestos, carpentry, and general maintenance. Establish written duties, service expectations, and escalation protocols for each portfolio.
15. Develop and administer the M&O operating budget based on documented needs and approved District priorities; monitor expenditures and variances.
16. Maintain inventory and stock-control procedures; recommend disposal and replacement of obsolete or unserviceable equipment.
17. Initiate purchasing requests and bids within approved budgets and District policies; ensure timely and accurate invoice review and forwarding.
18. Direct day-to-day contractor coordination, schedules, workmanship inspections, deliverable verification, and correction of deficient work.
19. Provide data and recommendations for deferred maintenance, capital repairs, facility improvements, and equipment replacement plans. personnel Leadership & Campus Support
20. Coordinate asbestos-related work and documentation through appropriately qualified personnel and approved procedures; monitor energy conservation activities and report significant compliance or operational concerns.
21. Select, train, supervise, coach, and evaluate assigned M&O employees; recommend assignment, retention, discipline, or dismissal in accordance with District policy.
22. Review and update departmental job descriptions, staffing assignments, coverage schedules, training, and succession needs. Page | 3 of 5 ADM - Director Maintenance And Operations.Docx
23. Review and update departmental job descriptions, staffing assignments, coverage schedules, training, and succession needs.
24. Communicate directly with principals and campus staff regarding needs, service priorities, timelines, and completion; promote consistent service across campuses.
25. Coordinate with Finance, Purchasing, Human Capital & Talent, Technology, Police, Communications, and other departments as needed. Performance Reporting & Accountability
26. Direct the M&O Office Manager and Financial Clerk when assigned to M&O; establish controls for timekeeping, scheduling, purchase-order documentation, invoices, and financial reconciliation. If positions are shared across departments, follow the approved reporting and service-assignment structure.
27. Direct the M&O Office Manager and Financial Clerk when assigned to M&O; establish controls for timekeeping, scheduling, purchase-order documentation, invoices, and financial reconciliation. If positions are shared across departments, follow the approved reporting and service-assignment structure.
28. Maintain accurate work-order, inspection, safety, purchasing, inventory, timekeeping, and personnel records.
29. Submit weekly M&O performance updates to the Executive Director, including work-order completion and backlog, preventive maintenance, critical HVAC reliability, custodial and grounds inspections, safety deficiencies, contractor performance, textbook warehouse delivery issues, and spending variances.
30. Review performance trends with supervisors, assign corrective actions with owners and deadlines, and document verified closure.
31. Review performance trends with supervisors, assign corrective actions with owners and deadlines, and document verified closure.
32. Support monthly and quarterly operational reviews, benchmarking, and continuous improvement initiatives.
33. Perform other duties as assigned by the supervising administrator. Policy, Reports, and Law
34. Ensure compliance with federal and state law, State Board of Education rule, and local board policy.
35. Compile, maintain, and file all reports, records, and other documents required including timekeeping records.
36. Approve and forward invoices and purchase orders for maintenance department to accounting department. Personnel Management
37. Select, train, supervise, and evaluate staff and make recommendations relative to assignment, retention, discipline, and dismissal.
38. Prepare, review, and revise departmental job descriptions. Safety
39. Maintain safety standards in conformance with federal, state, and insurance regulations and district requirements and develop a program of preventive safety.
40. Ensure that equipment is maintained in optimum operating condition. Other
41. Participate in development of the district's disaster plan and be prepared to take an active role in responding to emergencies as needed.
42. Perform other duties as assigned. PROPOSED PERFORMANCE EXPECTATIONS: Page | 4 of 5 ADM - Director Maintenance And Operations.Docx The Director is responsible for execution, documentation, and reporting of M&O measures through the four coordinators; the Executive Director monitors department-level results. Proposed targets require baseline review and District approval. Preventive maintenance completed on schedule: 95%. Work orders completed within approved service-level deadlines: 90%. Emergency maintenance response within established time standards: 95%. Critical HVAC availability during occupied hours: 98%. Required custodial inspections completed and documented: 100%. Assigned corrective actions completed by deadlines: 95%. Required weekly reports submitted on time: 100%. Deferred maintenance: documented improvement against an approved baseline. SUPERVISORY RESPONSIBILITIES: Directly supervise and evaluate the four assigned functional coordinators and other designated M&O personnel. Coordinators direct daily assignments, scheduling, service quality, and first-level performance follow-up for their teams. The Director retains formal supervisory and evaluation responsibilities in accordance with District policy. The Executive Director of Operational Effectiveness supervises and evaluates the Director. EQUIPMENT USED: Standard office equipment, computer and peripherals, District vehicle, and equipment used during facility inspections. WORKING CONDITIONS: Mental Demands Maintain composure under stress; manage urgent service disruptions, competing deadlines, and occasional extended or irregular hours. Regularly work irregular hours; occasional prolonged hours Physical Demands Environmental demands: Districtwide travel; indoor/outdoor worksites; exposure to temperature extremes, dust, noise, vibration, machinery, and potential electrical or chemical hazards. Environmental Demands Work outside and inside, on slippery or uneven walking surfaces Frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical and electrical hazards Work around machinery with moving parts Frequent districtwide travel The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.

Page | 5 of 5 ADM - Director Maintenance And Operations.Docx Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date: