JOB SUMMARY: Lead, direct, and supervise the administration of multiple complex Financial Services responsibilities, including: Funds Management, General Ledger, Payroll, Depreciation Schedules, Building Use Calculation & Records, Indirect Cost, Grant Funds Management, Data Entry, and the Time Accounting System. Supervise assigned staff.
POSITION REQUIREMENTS:
JOB KNOWLEDGE, SKILLS/ABILITIES
Knowledge
- Bachelor's degree from an accredited university; major in accounting, finance, or other related field required.
- Valid Certified Public Accountant (CPA) credential required.
- Five years of relevant experience in a school business office or an Education Service Center business office required.
- Demonstrated competency in management; formal training or demonstrated competency in supervision.
- Comprehensive knowledge of state and federal funding guidelines.
- Experience with compliance requirements in federal/state programs.
- Experience with the Texas Education Agency Financial Accountability System Resource Guide preferred.
- Working knowledge of technology with the ability to prepare spreadsheets and create documents.
Skills/Abilities
- Ability to develop a working knowledge of the Center's policies and procedures.
- Strong organizational and project management skills.
- Strong attention to detail and proofreading skills.
- Demonstrated ability to prioritize workloads, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- Demonstrated high level of oral and written communication and presentation skills.
- Proficiency with standard functions within applications such as Microsoft 365/Google, (word processing, spreadsheets, presentation software), e-mail, web browsers, and databases.
- Proficiency with computers (PCs and/or MACs) to include file and desktop management and operations, and working in a cloud-based and/or networked environment.
- Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.
PRODUCTS/OUTCOMES
Accounting/General Ledger
- Ensure the general ledger is balanced and that the account codes conform to the Resource Guide.
- Ensure bank reconciliations are done monthly.
- Serve as custodian of all accounting and payroll records.
- Ensure maintenance of data and timely posting of billable hours' Time Accounting System (TAS) to the general ledger.
- Ensure all data is entered into the general ledger in a timely manner.
- Supervise and assist in preparing year-end entries, close the general ledger and run the required reports for the auditors.
- Provide for a sound internal control system.
- Ensure policy and procedures for internal controls are followed in daily financial operations of the Center.
- Work with the finance team to develop, revise, or delete procedures used in entering finance data.
- Communicate needs for system improvements to the Systems Integration and Data Services team.
- Ensure all budgetary and grant data is entered into the general ledger in a timely manner.
- Monitor the addition of new projects and ensure budgets are assigned and input into the general ledger and budget information sheet, accurately and timely as approval is received.
- Assist in month end and year end closing process.
- Supervise preparation of bank reconciliations.
- Supervise unclaimed property management.
Funds Management
- Prepare all necessary schedules, notes and other documents required for the Annual Financial and Compliance Audit Report.
- Prepare and amend the Center's official budget.
- Prepare Board Agenda items for required budget changes.
- Develop and maintain spreadsheets as needed for special projects.
- Review and establish rates to be charged by all internal service funds including building use and indirect cost rate.
- Provide technical assistance and training to ensure that Center and district staff members are informed about accounting and payroll requirements.
- Assist the Chief Operations Officer of Business Operations Services with Centerwide budgets and on usage of Centerwide funds for various programs and/or projects.
- Provide guidance to budget managers for developing, monitoring, and managing multiple unrelated or complex assigned budgets.
- Provide guidance to budget managers for monitoring program expenditures to ensure use of funds in accordance with program guidelines and Center policies and procedures.
Payroll
- Ensure the payroll and all related reports are accurate and timely.
- Develop, revise, or delete procedures used in entering payroll data.
- Communicate needs for system improvements to Systems Integration and Data Services team for payroll.
Investments
- Maintain a current record of bank deposits and ensure that the bank has adequate securities pledged.
- Maintain a daily cash balance and forecast cash needs to keep the maximum amount of money invested at the highest interest rates available.
- Prepare investment report for the board agenda.
Federal and State Requirements/Compliance
- Prepare the indirect cost rate request document for submission to Texas Education Agency (TEA).
- Prepare PEIMS reports and submit in timely fashion.
- Prepare all federal/state financial reports in a timely and accurate manner, including monthly, quarterly and final expenditure reports as required by each grant/contract.
- Monitor designated purpose budget amendments for compliance with state and federal grant regulations.
- Provide prompt and courteous assistance to Center staff regarding budgets and guidelines.
- Conduct annual desk reviews of sub grantees/contractors as required.
- Conduct site visits, if needed, of sub grantees/contractors and document results.
- Assist in development and maintenance of Center procedures for compliance with federal/state guidelines.
- Communicate needs for system improvements for compliance requirements.
- Test and document results of internal compliance with federal/state guidelines and Center procedures.
Grant Funds Management
- Review and approve Budget Change Requests (BCR) submitted by staff, insuring compliance with local policy and procedure as well as federal/state guidelines.
- Prepare and maintain grants and contracts files.
- Prepare closing entries for designated purpose projects/grants.
INITIATIVE
- Demonstrate initiative, persistence, and a proactive approach to assigned responsibilities.
- Demonstrate the use of sound judgement and ingenuity in problem solving to meet the needs of the Center and clients served.
- Seek, participate, and engage in job-related learning and development experiences that provide professional growth.
- Remain current with industry standards, developments, and applicable laws/regulations; implement accordingly.
- Demonstrate flexibility and adaptability to new situations and assignments.
- Set challenging goals and reach a high standard of performance despite barriers encountered.
- Perform duties with awareness of broader organizational impact, ensuring actions and decisions support department and organizational success.
- Promote and support continuous improvement and organizational change.
- Work under minimal supervision.
COMMUNICATIONS/HUMAN RELATIONS
- Model the Principles of Public Service (Policy AD LOCAL).
- Communicate in a timely and effective manner and interact professionally.
- Build professional relationships with colleagues and clients, maintaining regular interaction to meet shared outcomes.
- Demonstrate self-confidence, professionalism, and a high level of customer service skills (e.g., courtesy, patience, diplomacy, etc.) at all times and, in particular, when under stressful or unprecedented situations while working with colleagues and clients.
- Demonstrate professional-level written and oral communication skills.
- Work collaboratively in a team setting.
- Keep supervisors informed.
- Regularly handle and maintain confidentiality of sensitive communications and information at all times.
SUPERVISION AND ORGANIZATION OF STAFF
- Ensure that a comprehensive system of supervision, substantive performance evaluation, and staff development is provided to staff members.
- Recommend a staffing pattern for the department which ensures efficiency and effectiveness in all areas.
- Recruit individuals who best match he requirements for the position and the culture of the Center.
- Provide leadership, direction, and support to assigned staff to ensure timely achievement of department goals and outcomes.
BUDGET RESONSIBILITY
- Develop, monitor, and manage assigned budgets in a timely, efficient, and fiscally responsible manner.
- Monitor program expenditures to ensure use of funds in accordance with program guidelines and Center policies and procedures.
- Be aware of and follow Center guidelines of allowable costs when recommending use of public funds for expenditures for supplies, equipment, and facilities in area of assignment.
PHYSICAL/MENTAL DEMANDS & ENVIRONMENTAL FACTORS
- Tools/Equipment Used: Standard office equipment including personal computer, peripherals, copy machine, phone, etc.
- Posture: Prolonged sitting; occasional standing, bending/stooping, pushing/pulling, and twisting.
- Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Lifting: Light lifting and carrying (less than 15 pounds); occasional heavy lifting/carrying (15-50 pounds).
- Environment: This role primarily operates in an in-person, dynamic office setting, characterized by frequent verbal communication, movement, and collaboration among team members (small to large in-person gatherings/meetings); exposure to low or intense illumination; exposure to office equipment noise; may work prolonged or irregular hours; occasional travel; and, occasional remote work (after pre-determined length of employment).
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
ADDITIONAL REQUIREMENTS
- Attend initial investment training, within 12 months of assuming duties, which must contain at least ten hours of instruction relating to responsibilities under the Public Funds Investment Act.
- Champion and model the Center's Mission, Vision, Core Values, and Service Standards.
- Function within the policies and procedures of ESC-20.
- Accept other responsibilities as assigned.
- Dress and groom appropriately for the ESC-20 work setting.
- Travel independently to fulfill responsibilities of the position.
- Maintain regular and reliable attendance, majority in-person/onsite.
- Serve at the will of the Executive Director.
Deadline to apply: Open until filled