Director of Finance

TITLE: Director of Finance

DEPARTMENT: Finance Department

JOB SUMMARY: Under general direction of the Chief Financial Officer (CFO), the Director of Finance (DOF) directs the financial, purchasing, banking, financing, and other financial department activities coincidental with defined financial corporate policies and objectives. The Director of Finance is also responsible for budget planning, maintenance, analysis, reporting, and corrections. This position is responsible for providing financial leadership and direction to Omni Family Health (OFH) through effective business decision determination, strategy development, cost controls, operating, and capital budget development. The Director of Finance works closely with the Chief Financial Officer in the development of short and long-term financial plans and budgets to ensure the financial viability of the organization. The Director of Finance provides management, development, and leadership to the Finance Department and its various teams, including, payroll, A/P, A/R, accounting, and purchasing.

JOB DUTIES:

Finance and Accounting

1. Provides management and supervision for Finance personnel including Accountants, Accounts Payable, Accounting Management, and/or supervisors. Responsible for coaching, counseling, and overall performance of Finance team.

2. Provides finance management and general accounting support for the corporation including billing, collection, financial reporting, financial analysis, budgeting, general ledger, purchasing, accounts payable, banking, bonds, and payroll oversight.

3. Develops and maintains accounting policies and procedures in accordance with Generally Accepted Accounting Principles (GAAP).

4. Provides required monthly and annual reporting to the Federal and State including UDS, OSHPD, SAM, and FFR.

5. Works closely with Accounting Management and/or Supervisor to monitor cash flows and prepares monthly cash projection.

6. Safeguards corporate assets by providing documented internal controls.

7. Provides budget, contract analysis, and monitors contract compliance required by funding sources.

8. Works with CFO to determine department budgets with input from department heads.

9. Directs audit activities that include Federal and State compliance auditing. Conducts internal audits and prepares/provides required information to external auditors.

10. Provides monthly financial reports to Chief Financial Officer.

11. Provide other analysis and reports to outside agencies and internally as requested.

12. Participates in long-term finance planning in conjunction with strategic plan.

13. Works in collaboration with other managers to develop, review, and implement operational improvements, which emphasize cost containment.

14. Supports high quality patient care initiatives.

15. Maintains accounting information system utilizing the organization's general ledger software. Supports the need of the team by having solid experience with or equivalent software and general knowledge of computer networks and wireless systems.

16. Responsible for provider reimbursement programs, policies, and strategies to ensure unit cost controls meet or exceed corporate objectives for medical cost containment, analyzes claims, utilization and medical cost data.

17. Develops strategic, cost effective programs and recommends system or network changes to enhance competitive position

18. Works through assigned Accounting and Accounts Receivable staff to monitor aged accounts and verifies appropriate collection procedures are being followed.

19. Develops, monitors, and assesses business metrics in order to refine processes and improve efficiencies on a monthly basis.

20. Establishes internal goals and identifies external best practice benchmarks.

21. Develops, implements, and maintains the practice's revenue cycle internal controls at an Accounting/Finance level.

22. May develop training materials and facilitate staff training of procedures, systems, metrics, and regulatory changes.

Payroll and Purchasing

1. Provides management and supervision of payroll and purchasing staff. Responsible for coaching, counseling, and overall performance of the team.

2. Directs all purchasing activities. Reviews and updates related policies and procedures. Assists in the development of vendor management reports pertaining to the purchasing practices of the organization.

3. Determines depreciation rates to apply to capitalized items and advises management on improved operational adjustments.

4. Coordinates all payroll activities with Human Resources. Reviews and updates related policies and procedures.

5. Reviews and monitors all contracts for compliance. Renegotiates contracts as appropriate for cost control.

6. Evaluates and recommends insurance coverage for protection against property losses and potential liabilities including general liability, malpractice, officer liability, Cyber Security, and others as needed.

7. Coordinates with Human Resources to negotiate and manage the employee insurance and benefits plans.

8. Oversees the OFH benefit process, statutory reporting and employee benefit remittances on time.

Teamwork and Individual Performance

• Attends and actively participates in all meetings (e.g., management team meetings, department meetings, program meetings, etc.) and other activities as required or assigned.
• Demonstrates awareness of, and compliance with, organizational mission and objective of Omni Family Health.
• Complies with Federal, State, and Local legal requirements by following OFH Human Resources and corporate policies and procedures.
• HIPAA compliance - Responsible for remaining current and in compliance with all HIPAA regulations and requirements. Treats all member information confidential.
• Compliance - Ensure compliance with all Federal, State, and Local regulations.
• QA/QI - Participate in QA/QI activities and contribute towards the overall performance improvement of the organization.
• IT -May be required to learn and use the Electronic Health Record and Practice Management System and its components, required by the job functions and highlighted in the Policies and Procedures. These components include NextGen, PMS, QSI, MIP, OSIS, and other electronic features, as they are developed and implemented, as applicable to work environment.
• Participate in Patient Centered Health Home Model at Omni Family Health.
• Demonstrates the ability to focus, provide direction and energize a group around identification of necessary change, lead the process of bringing about the change and the evaluations, and follow-up once the change has been accomplished.
• Ability to manage teams within functional area(s). Resolves team conflict collaboratively. Conducts efficient and effective information exchange meetings. Demonstrates a genuine intention to collaborate with others including a strong, positive, respectful view of individuals and teams. Shares information, seeks input, encourages others and maintains awareness of outcomes tied to the mission and strategic goals. Encourages accountability to the team and teams to be self-directed.
• Develops new and unique ideas to improve existing systems or operations, and when new organizational approaches are needed. Encourages innovating efforts in subordinates. Seeks creative ways to resolve conflicts.
• Addresses difficult issues within the team and takes ownership of issues. Accepts responsibility for issues and works to minimize effects of problems.
• Other duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.

Minimum Requirements:

Education:

• BA of BS in Business Administration or Accounting from a recognized college or university required.
• MBA or CPA preferred.

Prior Experience:

• Five (5) years progressive experience as Controller or equivalent in a health care environment;
• Minimum five (5) years' experience as a supervisor.
• Experience and understanding of Accounting and Revenue Cycle for health services.

Skills:

• Excellent analytical, accounting, communication, advanced computer, and management skills.
• Knowledge of FQHC and grants management.
• Strong verbal and written presentation skills.
• Community Health Center and federal policy familiarity preferred.
• Attention to detail and excellent follow-through on work tasks.
• Alertness to detect error in correspondence, records, and statistics.
• Takes initiative and judgment involving understanding of general accounting systems, financial analysis procedures, preparing budgets for OFH, interpreting financial statements to the Chief Financial Officer.
• Demonstrate problem-solving skills and organization skills.
• Able to multi-task.
• Excellent facilitation skills.
• Customer-service oriented and maintain highest level of customer service at all times.
• Modern office practices and procedures including email with intermediate to advanced computer skills.
• Able to quickly build and maintain rapport with patients and providers of differing backgrounds, and an overall team player.

RESPONSIBLE TO: Chief Financial Officer

CLASSIFICATION: Exempt