| Location | El Paso, TX |
Position Information
Hiring Department: Office of the Provost & Vice President for Academic Affairs
Reports To: Vice Provost for Faculty Affairs
Job Location: El Paso, Texas (On Site)
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility is required on evenings and weekends.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: Commensurate with experience.
Required Application Materials:
Position Summary
The Director of Faculty Career Transitions leads the University's administrative processes for faculty appointments, reviews, advancement, separations, and other career transitions. In collaboration with other units, the Director ensures that faculty transitions and supporting procedures are timely and efficient. The Director ensures consistent implementation of University and UT System policies regarding faculty affairs. The Director is responsible for clearly reporting data related to faculty career transitions in support of informed decision-making by academic leaders.
Strategic Leadership and Faculty Career Administration - 40%
Leads University-wide administration of the faculty career lifecycle and personnel actions, ensuring that appointments, reviews, advancement, and transitions are completed consistently, accurately, and on schedule.
Sets operational priorities and standardized practices for faculty career processes across academic, business, and human resource units.
Advises academic leaders on complex faculty career matters, administrative requirements, and procedures.
Identifies operational risks and recommends resolutions that support accurate, timely faculty personnel decisions.
Guides documentation of institutional requirements related to faculty career procedures.
Advises the Vice Provost for Faculty Affairs on operational matters, emerging challenges, and opportunities to strengthen faculty career administration.
Institutional Data Analysis and Executive Reporting - 20%
Establishes reporting strategies to monitor and evaluate faculty career processes.
Oversees institutional reports, dashboards, performance indicators, and analytical summaries on faculty appointments, evaluations, and transitions.
Evaluates longitudinal faculty workforce and operational data to identify trends, process deficiencies, and opportunities for institutional improvement.
Translates faculty workforce and operational data into findings and recommendations for planning and strategic decision-making.
Establishes expectations for data accuracy, reporting consistency, documentation, and information management across faculty administrative processes.
Collaborates with University stakeholders to strengthen institutional reporting capabilities, data integrity, and accessibility of faculty-related information.
Policy Administration and Operational Excellence - 15%
Develops, evaluates, and improves administrative procedures governing faculty career processes.
Provides recommendations to the Vice Provost regarding institutional practices, operational effectiveness, and opportunities to strengthen faculty administrative services.
Standardizes workflows, guidelines, and controls to improve efficiency, consistency, and accountability.
Leads process improvements that simplify requirements and strengthen cross-functional coordination.
Oversees the development and communication of procedural resources, operational guidelines, and training materials for academic and administrative stakeholders.
Promotes consistent implementation of applicable federal, state, UT System, and University policies and requirements within assigned areas of responsibility.
Strategic Initiatives and Project Leadership - 10%
Leads and manages institutional projects and strategic initiatives assigned by the Vice Provost for Faculty Affairs.
Defines project objectives, implementation plans, timelines, measures, and expected outcomes.
Provides direction and coordination for cross-functional initiatives involving academic colleges, administrative departments, and institutional leadership.
Evaluates project progress, identifies operational risks, and recommends corrective strategies to ensure successful implementation.
Modernizes faculty administration through technology, system improvements, reporting solutions, and process innovation.
Presents project outcomes, recommendations, and strategic updates to Faculty Affairs leadership.
Institutional Leadership, Consultation, and Collaboration - 10%
Coordinates Faculty Affairs work with academic leaders, Human Resources, the Budget Office, Research and Innovation, and other University units.
Advises faculty administrators and institutional stakeholders on complex procedural matters, operational requirements, and faculty career administration.
Represents the Vice Provost for Faculty Affairs on University committees, working groups, and institutional initiatives, as assigned.
Builds partnerships with academic and administrative leaders to coordinate work and promote consistent faculty career practices.
Provides leadership in communicating significant procedural changes, institutional expectations, and operational priorities affecting faculty career processes.
Facilitates resolution of complex administrative issues requiring coordination among multiple University departments.
Compliance, Institutional Accountability, and Other Responsibilities - 5%
Oversees documentation, recordkeeping, and administrative controls for assigned faculty career processes.
Promotes compliance with applicable institutional policies, regulatory requirements, and established approval procedures.
Exercises discretion and sound judgment when handling confidential faculty and personnel information.
Identifies compliance, consistency, and administrative risks and recommends corrective action.
Performs additional leadership responsibilities and special assignments as directed by the Vice Provost for Faculty Affairs.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organizations objectives, policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
Education: Bachelors degree in any field of study from an accredited institution.
and
Experience: Two to three years of progressively responsible experience in higher education administration, faculty affairs, academic personnel administration, or a related field. Experience must include leading complex projects, developing administrative procedures, and coordinating institutional processes.
Preferred Qualifications:
Masters degree in any field of study from an accredited institution.
Experience administering faculty-related processes within a university or academic institution.
Demonstrated experience developing and implementing institutional procedures, operational strategies, and process improvements.
Experience advising academic or administrative leadership on complex operational matters.
Advanced experience in institutional reporting, data analysis, dashboards, and enterprise administrative systems.
Demonstrated experience leading cross-functional projects and institutional initiatives.
Knowledge, Skills & Abilities
Comprehensive knowledge of higher education administrative operations, institutional procedures, and faculty personnel processes.
Demonstrated ability to provide strategic leadership and operational oversight in a complex academic environment.
Strong analytical, organizational, and problem-solving skills with the ability to evaluate complex issues and recommend effective solutions.
Ability to interpret institutional policies and apply sound judgment to administrative decisions.
Demonstrated ability to lead projects, manage competing priorities, set expectations, and deliver measurable results.
Strong interpersonal, consultation, and relationship-management skills, particularly when working with senior academic and administrative leadership.
Excellent written and verbal communication skills, including the ability to prepare clear executive reports, recommendations, procedures, and presentations.
Proficiency in Microsoft Office applications, enterprise administrative systems, and data reporting and visualization tools.
Ability to exercise independent judgment, protect confidentiality, and navigate sensitive institutional matters.
Why Pick UTEP
The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.
Miner Perks and Benefits
What UTEP Offers:
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the positions essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear.
The noise level in the work environment ranges from moderate to very loud.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEPs Equal Opportunity Office at eoaa@utep.edu.