Director of Contracts, Bureau of Finance, Administration and Services

The Center for Health Equity & Community Wellness (CHECW), CHECWs work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being for all New Yorkers. The Bureau of Finance & Administration Services (BFAS) is responsible for preserving, enhancing, and supporting CHECWs financial, physical, and human resources, operating from a centralized, customer-oriented, and service-based model. As stewards of the divisions resources, BFAS creates linkages between CHECW and other Divisions, and ensure that we thoughtfully, judiciously, and efficiently utilize our resources for Health Equity and Community Wellness the Bureaus portfolio includes Human Resources, Contracts, Finance, Operations and Grants and Special Projects.

The Bureau of Finance & Administration Services seeks to hire a Director of Contracts, who will oversee the Contracts Unit and all aspects of the contract management portfolio.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Serve as a strategic partner ensuring the development and implementation of the overall contracts strategy and scope and supports the division goals. Develop and modify scopes and budgets. Initiate and monitor contract actions, manage and track Contrak Systems.
• Monitor progress for divisional city contract actions including encumbrance from initiation through contract registration until expiration.
• Liaise with agency and divisional partners(CHECW programs, Legal, ACCO, Fiscal, Finance, and Budget) to coordinate workflow and vendor requirements for all contracting actions.
• Lead Internal planning with program leadership in developing contracts with all programs. Track and provide routine reports on contracts status and keys issues and requirements to program and presents recommended solutions as needed. Track contract payments through City and DOHMH systems (PAYRS and PASSPort) to ensure vendor are paid for goods and services in a timely manner.
• Provide leadership to the Contract Unit with two staff members, including supervision, professional development , and overseeing the activities and development of a high performing team.
• Enforce and monitor contractual services for compliance, by conducting site visits and assist in best practices for achieving services for vendor.
• Also, conduct and collaborate with programs on bi-yearly Performance Evaluation.
• Provide lead technical assistance and guidance to programs and vendors, with focus on developing scopes and budgets, Request for Proposals (RFPs), Small purchases, City Council Discretionary contracts M/WBE Innovative etc. Be proactive by responding to contract inquiries promptly and provide the necessary information and documents needed to resolve issues in a timely manner. Perform other contract related tasks and special projects as assigned by the Assistant Commissioner.

PREFERRED SKILLS:

• Masters degree in public health, public policy, public administration, business administration, or related field desirable.
• Strong project management, program development and writing skills are necessary.
• Successful candidate will be analytical, creative. flexible, and able to manage multiple tasks and projects from all stages.
• Ability to build and maintain effective working relationships across programs, and with external partners at various levels.
• Has a good relationship building and problem-solving skills.
• Ability to demonstrate a professional, positive attitude and work ethic.
• Excellent interpersonal, communication presentation skills.
• Knowledge of and experience working within the Citys contract, procurement, and budget systems.
• Knowledge of and demonstrated commitment in public health, anti-racism, social justice, and equity.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement.

o a tax-deferred savings program and

o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or

2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.

Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a States Department of Education or a recognized accrediting organization.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.