Job Title:
Director of Business Services and Grant Management
Job Category: Department/Group: Position Status:
Administrator Business Department Full time
Location: Reports to: Salary Schedule:
Administration Center Superintendent Administrative Salary Schedule
Contracted days: Additional Training Required: Travel required:
230 Days Yes Yes
Applications Accepted By:
Applicants should include a current resume and three letters of recommendation.
Job Description
General Description of Position:
Supervises an accounting staff engaged in processing corporation financial accounting functions including: Posting to the general ledger, accounting for revenues, processing payroll and fringe benefit billings, insurance management, implementing internal accounting procedures and controls, and monitoring state and federal programs.
The work environment is fast paced, and the position usually demands meeting deadlines with severe time constraints that frequently require working irregular or extended hours. Some travel is required inside and outside the corporation, particularly for ongoing professional development.
Primary Duties and Responsibilities:
- Supervise the work assignments and responsibilities of the personnel in the business department
- Direct the financial transactions for the corporation and monitor the accuracy of the general ledger accounts
- Assist in the preparation of external reports to federal, state, regional and local governmental entities
- Prepare and analyze financial information for administrative level decision-making
- Assist in the preparation of the corporation's annual budget
- Assist personnel in managing the corporation budget, monitor line items accounts and report significant variances
- Oversee the monthly reconciliation of all bank accounts
- Direct department and school personnel with purchasing needs
- Establish and monitor state and locally approved accounting procedures
- Supervise school and department accounting and payroll internal control procedures
- Oversee corporation grants and reviews and approves
- Prepare financial documents as required or directed (i.e., Form 9, Annual Final Report, SEFA, Pre-Budget Report, Desktop Audits)
- Possess knowledge of school law and state and federal agencies that exercise control over school funds
- Supervise and evaluate all personnel involved with the financial operation of the district including, but not limited to, central office and building-level bookkeepers and business office clerical personnel
- Participate in state and local meetings that offer professional development in the area of school business management, including certification through the Indiana Association of School Business Officials
- Perform other duties as directed by the Superintendent of Schools
- Directly supervises, trains, and evaluates the employees in the business offices for accounting, benefits and payroll
- Responsible for the preparation, coordination, supervision and accuracy of data entry, accounts payable, payroll, tax reporting, employee benefits, state financial reporting, insurance, workers comp, Federal financing exporting, and audit compliance
- Oversees the State Board of Accounts audit and prepares and reviews financial reports for audit
- Prepares the district budgets for the Education Fund, Operations Fund, and Debt Service Fund for uploads into the LLOW system
- Responsible for all stipend approvals
- Responsible for banking transactions which include wires and movement of funds
- Responsible for the management of Amazon administration and training
- Responsible for debt management and debt obligation schedules
Qualifications and Education Requirements:
- Extensive working knowledge of accounting methods and procedures
- School accounting and reporting experience is preferred
- Experience with computer applications including spreadsheet, word processing, presentation applications and database management
- A thorough understanding of the principles of audit, payroll and benefit administration
- Minimum of a master's degree required
- Must Possess IASBO certification, be actively working toward IASBO certification, or hold an active Certified Public Accountant (CPA) license.
- Strong work ethic and commitment to ongoing professional development and training in all aspects of school business management, including certification through the Indiana Association of School Business Officials
- Building/District leadership is preferred
Physical Requirements:
Candidates should be physically capable of successfully performing the essential functions of the position
It is the policy of the School City of Hammond not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 22-9.1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).