Director of Business and Operations

POSITION: Director of Business and Operations

REPORTS TO: Superintendent of Schools

TERM: Full Year Position (261 days)

SALARY RANGE: $110,000-$156,000

POSITION DESCRIPTION: The director provides leadership to central office administrators, building principals, school committee members, and district staff regarding the day-to-day and long-range management and oversight of district finances, facilities, food services, transportation, and human resources. Oversight of district finances includes budgets, grants management, purchasing, insurance, collective bargaining, and district, state, and federal reporting. Position responsibilities also include oversight of building projects, and human resource management areas including payroll, workers' compensation, benefits management, and contract administration. Responsibilities may change in response to changing needs.

Financial Management 1.Manages all financial aspects pertaining to the operation of the school system, including budgets, accounting, payrolls, and the issuance of all financial reports required in these areas. 2.Collaborates with the superintendent in preparing the district''s budget. 3.Works directly with principals and central office administrators in all matters pertaining to the business aspects of the school system. 4.Serves as the school district's prime liaison in the administration of business matters with town officials and departments. 5.Directs the following procedures: purchasing, record keeping, warrant preparation, and payroll. 6.Prepares and presents periodic district, state, and federal reports on the financial status of the district. 7.Cooperates with auditors during periodic and comprehensive audits of the district''s programs. 8.Assists the superintendent and the school committee in the collective bargaining process. 9.Directs the district''s purchasing programs in accordance with the appropriate statutes and good business practice.

10. Prepares in complete detail the legal bid notices, bid forms, specifications, and contracts when seeking formal bids for supplies, equipment, and bus transportation, insurance and maintenance work. 11.Provides the necessary control measures to govern the issuance, checking, and processing of all purchase orders. 12.Manages the procurement and distribution of supplies and equipment. 13.Manages an efficient inventory control system. 14.Collaborates with district administrators in the development of grants. 15.Investigates and processes applications for those educational funds and construction grants made available to the school district through federal, state, industrial, educational, and private sources. 16.Develops and implements a comprehensive grant management system that maintains grant priorities. 17.Manages the portfolio of district insurance policies and directs the district's risk management programs. 18.Administers and monitors all Medicaid activities. 19.Supervises and evaluates business office staff, food service manager, and facilities/energy manager.
11. Provides monthly financial reports to the School Committee at regularly scheduled school committee meetings. Directs the financial, physical and management resources of the school district to support the attainment of established goals and objectives.
12. Prepares quarterly projections and periodic analyses as requested by the Superintendent.
13. Supervises accounting for all income and expenditures of the school district.

Maintenance, and building project management 24.Develops and implements an effective, coherent, cohesive facilities maintenance plan which demands an active, problem-solving global approach by custodians, maintenance workers, and administrators. 26.Assists facilities manager in providing strong, consistent leadership to maintenance staff focusing on work of excellence, providing effective service to staff and students, and meeting needs in a cost-effective manner. 27.Assigns specific duties to the facilities manager and holds him/her accountable for the satisfactory and effective performance of such duties. 28.Plans and directs, through the facilities manager and principals, the maintenance of all assigned buildings and grounds in an efficient, effective, and economical operation. Analyzes needs of facilities. 29.Directs and oversees the operations of all district facilities and grounds. 30.Administers all activities related to building projects as sought by the school committee or its appointed building or capital improvement committee. 31.Works with building committees, architects, contractors, and equipment suppliers to expedite the construction, equipping, and completion of building projects. 32.Administers the filing with the Massachusetts School Building Authority of all notices, votes, contracts, estimate forms, invoices, payrolls, and final certification papers required by that agency for interim, partial, and/or final reimbursement payments to be made to the towns of Gill and Montague against the cost of a building project.

Human resource management 33.Collaborates with the, facilities/energy manager and director of food services in the selection and hiring of non-teaching positions. 34.Understands, communicates, and applies statutes instituted by the federal government, MA Department of Education, Commonwealth of Massachusetts, and the towns of Gill and Montague pertaining to employee relations, benefits, policies, and procedures.

35. Is knowledgeable of new developments and trends, state and federal programs, and legislation applicable to education and personnel management and employee relations.
36. Creates and support a learning environment throughout the business team so that all members continuously improve their knowledge and skills.
37. Works directly with building principals and directors in all matters pertaining to the business aspects of the school district.

Supervision

38. Supervises the accounting and reporting system of the school district's finances in order to provide school officials, administration, the school committee, and town departments with accurate financial data.
39. Oversees the management of food service and facilities management operations.

Transportation 40.Oversees the pupil transportation network within the established policies of the school committee. 41.Works with school principals and transportation providers to investigate and recommend changes in transportation routes. 42.Maintains accurate pupil transportation records.

43. Supervises all activities associated with transportation contracts

Other Responsibilities 44.Initiates data collection, analysis, and interpretation required to develop and improve school district operations in all areas of responsibility. 45.Directs work required to prepare special surveys and research projects. 46.Works in conjunction with the superintendent in developing long range fiscal and facilities planning. 47.Attends all regular and special School Committee meetings and workshops when requested. 48.Performs other duties as assigned by the superintendent.