Director of Administration

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Job Type

Full-time

Description

The Director of Administration is responsible for overseeing, optimizing, and continuously improving all operational structures and processes within the business unit. This role focuses on maximizing quality, productivity, and profitability while ensuring alignment with regional and global standards established by Schnellecke Logistics.

Requirements

Safety & Compliance

• Promote and enforce a strong safety culture, ensuring compliance with OSHA and all applicable regulations.
• Adhere to all company safety, health, fire, and environmental protection standards.
• Ensure readiness and compliance with established emergency procedures.
• Maintain adherence to ISO9001, ISO14001, ISO45001, and other relevant audit requirements.
• Ensure full compliance with all legal and regulatory requirements.

Operational Excellence

• Lead the execution and continuous improvement of operational processes in accordance with company standards and work instructions.
• Analyze, redesign, and optimize logistics processes to improve efficiency and performance.
• Drive continuous improvement initiatives (CIP, Lean, Kaizen, employee suggestions).
• Implement corrective actions to address performance gaps in cost, quality, or workforce efficiency.
• Maintain adherence to 5S workplace organization standards.

Strategic & Financial Management

• Develop and manage budgets, including forecasting, billing, and revenue calculations.
• Review and approve invoices and monitor cost performance.
• Develop pricing models and quotations for new and existing business opportunities.
• Partner with management and procurement to source equipment, negotiate contracts, and manage supplier relationships.

Leadership & People Development

• Lead, coach, and develop employees within the business unit in collaboration with regional support teams.
• Identify and implement workforce development and training programs.
• Manage staffing levels and adjust manpower planning to align with operational demands.
• Foster a culture aligned with Schnellecke's values, mission, and SPIRIT principles.

Customer & Stakeholder Engagement

• Build and maintain strong customer relationships, including regular communication and performance reviews.
• Coordinate service programs and ensure customer expectations are met or exceeded.
• Support project execution using Schnellecke Group Project Management methodology.

Organizational Leadership

• Ensure alignment with Schnellecke's global and regional standards, policies, and strategic direction.
• Promote company culture, values, and continuous improvement mindset across the business unit.

Knowledge & Skills Required

• Strong understanding of finance and controlling principles
• Knowledge of quality standards and safety regulations
• Demonstrated leadership fundamentals and team management skills
• Experience with Lean methodology and continuous improvement practices
• Understanding of supply chain processes and material flow within logistics operations
• Proficiency in system utilization relevant to business unit operations
• Familiarity with Schnellecke Project Management methodologies

Qualifications & Experience

• German proficiency preferred
• Minimum 7 years of experience in warehouse and logistics operations, including implementation of operational processes
• Minimum 7 years of leadership experience, with demonstrated success in supervisory and management role

Work Environment & Physical Demands

• Primarily based in a warehouse and logistics operations environment
• Occasional travel required (up to 2 trips per month)