Director, Facilities Operations - Santa Monica & Dtla

Role: Director, Facilities OperationsReports to: Senior Director, Facilities OperationsProgram: 9005-Operations/FacilitiesDepartment: FacilitiesLocation: Santa Monica and Downtown Los AngelesSchedule: Monday- Friday, 6:30am- 3:00pmStatus: Full-time/Exempt/ManagementBenefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.Openings: 1

Summary:Under the supervision of the Senior Director of Facilities Operations, the Director of Facilities Operations will provide leadership to ensure that agency facilities and operations meet industry, agency, and funder standards. This position organizes, administers, and leads a comprehensive program of maintenance and custodial services in an effective manner, ensuring that agency facilities, grounds, equipment, and furnishings are well maintained, so that staff, clients, funders, and visitors experience a clean, safe, attractive, and healthy environment. This position oversees maintenance, janitorial staff and supervises the Facilities Maintenance Managers

Essential Duties and Responsibilities:

Supervise, coordinate, and assist in the timely completion of all major repairs and facility rehabilitation, including interior and exterior facility grounds, buildings, and equipmentEnsure that staff are adequately trained, equipped, and motivated so that all building maintenance can be accomplished in a safe, timely, and cost-effective mannerProvide an efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed within industry standardsDevelop and implement a schedule of regular evaluation and preventative maintenance/repair tasks of the facilities ensuring the safety of the buildings from fire, flood, and other hazards to include pest controlReview the operation and condition of electrical, air conditioning, plumbing, and other essential systems and equipment on a continuous basis to minimize unplanned downtime, and identify areas in need of improvementMaintain accurate records of the condition of systems, equipment in all buildings, and inspections; prepare monthly reports on facilities conditions and inspectionsProvide individual and team supervision, support, and performance evaluations for all assigned staffProvide regular project and work order status reports to supervisorEnsure compliance with applicable building and safety codes, hazardous waste disposal, OSHA, hazardous materials, etc.Participate in the development of policies and procedures that affect the use of supplies, equipment, and maintenanceIn coordination with supervisor, work with outside contractors as needed, provide budgetary oversight of program administration, and ensure program revenue and expenses are within adopted annual budgetDevelop a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and basic facility repairsEnsure adherence to all partner agencies and other funding source contracts and performance standards, along with all relevant laws, regulations, and agency accounting policies and proceduresResponsible for ordering and maintaining inventory of janitorial supplies and maintenance toolsBe available for emergencies, after hours, holidays and weekendsResponsible for creating and revising the staff Holiday schedule and revising as neededResponsible for ensuring that all submitted work orders in the UpKeep portal are assigned to staff and completed in a timely mannerCoordinate employee schedules always ensuring adequate coverage at all sitesHire, train, and manage a team of maintenance engineers and janitorial staff, ensure that they adhere to all safety protocolsResponsible for the approval of staff timesheet, vacation request, and providing adequate coverage for sites due to staff call outs at any time

Qualifications:

High Scholl Diploma or EquivalentAble to be on-call 24/7Valid CA Driver's license, reliable car, auto insurance, and an acceptable driving recordMinimum five (5) years' experience as a Maintenance Supervisor in a commercial building, or an equivalent combination of education and experienceExperience supervising staff and scheduling routine maintenance tasksExperience with commercial building maintenance including plumbing, construction and structure repair, routine electrical, preventative maintenance tasks, and HVACSome experience working with the homeless, preferably those living with mental illness and/or substance addictionsAble to use computers for word processing, data management, and telecommunicationsEffective interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse communitySelf-starter with the ability to stay ahead of the curve and thrive in fast-paced work environmentExtensive knowledge of workplace safety and illness and injury prevention practices

Preferred Qualifications:

Bilingual English and Spanish

Work Environment:

Field will need to travel outdoor, and indoor office environmentWill walk and/or drive to different local sitesWill need frequently to stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 75 pounds or lessWill necessitate working in busy and loud environmentsWill be exposed to elements like cold, heat, dust, noise, and odor