Director - Budget and Fiscal Payroll

Plans, manages, and oversees the daily functions, operations, and activities of the Payroll Department, for proper payment of wages and salaries by supervising the preparation of payroll, assuring that the payroll system is correctly processing salaries and reported hours worked, utilizing paid leave and holiday pay, and computing overtime. Prepares Board resolutions related to the budget; coordinates and supports budget updates, budget communications, and budget presentations to a variety of audiences, and ensures timely delivery of the budget to the Board and College leadership.

Special Instructions

Dear Applicant,

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Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office

General Statement of Job

The Director of Budget and Fiscal Payroll provide strategic and operational leadership over the College's budgeting and forecasting, position control, payroll operations, and property tax revenue oversight. The Director ensures the integrity, accuracy, and compliance of payroll processing, financial planning, and property tax administration in accordance with GASB standards, the Texas Tax Code, and other applicable federal, state, and local regulations. This position plays a critical role in supporting institutional financial sustainability through effective fiscal management, compliance oversight, and data-driven decision support.

Specific Duties and Responsibilities

Essential Functions:

• Provide leadership and oversight of the daily operations of Payroll Services and Budget Office, including technical support, training, and supervise assigned staff.
• Complies with federal, state, and local legal requirements by analyzing existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Develops, manages, supervises, and monitors the preparation of the College's annual budget. Completes supplemental budgets, mid-year budget adjustments, special financial analysis, and manages and provides long-term financial plans, projections, and forecasts.
• Assists in budget, property taxes and payroll related portions of Board agendas, Board policies, and College procedures. Prepares Board resolutions related to the budget; coordinates and supports budget updates, budget communications, and budget presentations to a variety of audiences, and ensures timely delivery of the budget to the Board and College leadership.
• Provide training to District employees in the use of the District's financial budget system; develop and provide informational workshops on budget-related issues.
• Plans, manages, and oversees the daily functions, operations, and activities of the Payroll Department, for proper payment of wages and salaries by supervising the preparation of payroll, assuring that the payroll system is correctly processing salaries and reported hours worked, utilizing paid leave and holiday pay, and computing overtime.
• Assures the payroll system is working as expected and in compliance with federal, multi-state and local laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Human Resources, and external service providers to modify and adapt programming, processing methods, and reporting in response to changes in regulations, withholding rates and reporting needs.
• Oversee and coordinate the administration, compliance, and reporting of the College's property tax revenues in accordance with applicable state laws, including the Texas Tax Code. Ensure the accuracy of tax-related financial data and adherence to statutory requirements.
• Collaborate with the Comptroller, appraisal districts, tax assessor-collector, and external agencies to support tax rate calculations, truth-in-taxation requirements, and required public disclosures. Oversee the preparation of documentation and analysis for tax rate adoption and Board approval processes.