DHSES Program Administrator 1/Trainee 1/Trainee 2 (NY HELPS)

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Review Vacancy

Date Posted 04/17/26

Applications Due05/02/26

Vacancy ID214224

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPYes

AgencyHomeland Security and Emergency Services, Division of

TitleDHSES Program Administrator 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Kings

Street Address 55 Hanson Place

City Brooklyn

StateNY

Zip Code11217

Duties Description The incumbent of this position will report to the Public Assistance Field Office within the Office of Disaster Recovery Programs.

Duties include but are not limited to the following:

• Provide oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters.
• Coordinate assessments of damaged areas following emergencies and disasters.
• Understand federal regulations, policy, and guidelines related to the various

disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, Federal Emergency Management Agency (FEMA) policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate.

• Provide direct guidance to state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.
• Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same.
• Attend meetings with FEMA, state agencies, and applicants as needed.
• May manage permanent, temporary and contractor staff to ensure consistency and quality of program administration and support.
• Develop and deliver training and presentations on Recovery programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations.
• Establish and monitor FEMA program deadlines and reporting requirments, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff.
• Support the State Emergency Operations Center or field offices during emergency or disaster activations and ongoing events.
• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters.
• Travel may be required (20%); possession and maintenance of a valid Drivers License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
• Perform other duties and special projects as required.
• Work schedule may vary based on operational need.

Minimum Qualifications NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level based on their experience and education.

DHSES Program Administrator level requirements:

• DHSES Program Administrator Trainee 1 (equated to SG-14): Four years of qualifying experience.
• DHSES Program Administrator Trainee 2 (equated to SG-16): Five years of qualifying experience.
• DHSES Program Administrator 1, SG-18: Six years of qualifying experience.
• Required qualifying experience must be in one or more of the following areas:
• Administration of federal, state or locally funded grant programs
• Preparing and processing applications for disaster mitigation/recovery projects
• Processing requests for grant project payments and performing financial reviews required for final payment
• Damage assessment and identification of appropriate assistance funding programs
• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies

Substitution: an associate degree can substitute for two years of qualifying experience; a bachelors degree can substitute for four years of experience; a masters degree can substitute for five years of experience; and a doctorate can substitute for six years of experience.

Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a DHSES Program Administrator 1, SG-18.

REASSIGNMENT/TRANSFER

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a DHSES Program Administrator 1 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the career mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agencys Telecommuting Program Guidelines.

This position is eligible for location pay of $4,000.

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/HH

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave. Building 7A

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 214224 in the subject line of your application email to HRresumes@dhses.ny.gov

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