Job Summary:
The Development & Public Relations Coordinator will provide essential support to the Development and Marketing team, ensuring donor tracking efficiency and growth, news outlet relationship cultivation, press release creation and event success. This role involves organizing documents, conducting deliveries and pick-ups of event materials, assisting with donor thank you efforts, and coordinating news and public relations.
This is a full time, in-person, 12-month hourly position and reports directly to the Director of Development and Marketing.
Responsibilities
- Coordinate with Director of Development and Marketing to handle donor and foundation management software such as inputting data and organizing profiles
- Keep up to date records of grant agreements and sister documents in the W drive
- Coordinate planning and execution of special events annually with the Director of Development & Marketing and Marketing Specialistby identifying, assembling, and organizing event material as well as event communication
- Prep donor, foundation, and sponsor thank you letters by addressing and mailing them with 100% accuracy for Director of Development and Marketing or Executive Director to sign
- Assist with preparation and distribution of mailings
- Assist with research on grant and foundation request due dates and report to Director of Development and Marketing
- Create donor email drafts through Network for Good for Director of Marketing and Development Review
- Assist with design and drafting of McMillen Health Annual Report
- Coordinate with Director of Development and Marketing to plan annual fundraising campaigns and outreach for new potential donors
- Collaborate with news outlets, external partners, and community organizations alongside Director of Development and Marketing
- Draft press releases to send to news contacts and news updates for the McMillen Health Website
- Research and keep records of up to date news contacts within Allen and surrounding counties
- Perform general office duties, such as ordering supplies, maintaining equipment, and ensuring a clean and organized workspace
- Maintain confidentiality at all times
- Prioritize and complete multiple responsibilities simultaneously while managing time effectively
· Other duties as assigned
Qualifications:
· Bachelor’s degree or certification in development, fundraising, or public relations
· Valid Driver’s License
· Presentation skills
· Strong verbal and written communication skills
· Problem solver
· Proven ability to meet deadlines
- Knowledge of media conduct and donor relations
· Ability to work independently with minimum supervision
· Highly organized, with the ability to track and monitor multiple projects
· Ability to organize, prioritize and manage workload, advising supervisor of significant issues
· Ability to exercise judgment and discretion and maintain confidentiality
· Ability to systematically research growth opportunities.
· Proven ability to handle sensitive information with discretion and professionalism.
· Strong understanding of appropriate information-sharing boundaries in a workplace setting.
**Please note, McMillen Health does not offer health insurance**
Our Misson
McMillen Health is a non-profit organization and is one of less than four independently operated health education centers remaining nationwide. Our organization is recognized as the number one resource for health education in the Northern Indiana region—reaching more than 90,000 students annually.
McMillen Health’s Mission is to provide vital, effective preventive health education that promotes physical, emotional, and social well-being to students of any age, ability, and background. Since we opened our doors in 1981, we have grown immensely in size and capability. We provide over 250 education programs on various topics offered either here at our facility, on-site at a school or organization within 150 miles, via distance learning, and e-learning. Our programs include general health; safety; HIV/STDs; drugs, alcohol, and tobacco use prevention; nutrition; fitness; and more!
McMillen Health develops custom curricula, media, videos, and resources for other organizations. Projects have included developing a secondhand tobacco smoking curriculum for the Indiana Department of Health; a wellness program for Healthier Moms and Babies involving videos, text messages, and consumer journals to use along with the program; and a COVID-19 campaign including videos, text messages, flyers, rack cards, and social media posts for Neighborhood Health in Fort Wayne; and more.
Our Values
We are committed to excellence in teaching preventive health education through
interactive learning. As such, McMillen Health values
- the pursuit of good health as a right of all individuals;
- the continued growth and survival of our community through a healthy population;
- partnerships with the community and collaborations with institutions of higher education,
health systems, and non-profit agencies to enhance the health of the citizens in the region; - fact-based health education beginning at an early age and continuing through the senior years;
- preventive health education as the best method to assure a healthy population;
- skilled, professional, experienced health educators who practice the strength-based approach to teaching;
- effective assessment to enhance the quality of our programs; and
- fiscal responsibility and board-involved fundraising as essential to the integrity and accountability of our organization.