Development Coordinator

Strong Internal Identified

A strong internal candidate has been identified.

Salary Grade

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Job Description

POSITION OBJECTIVE

Working under general direction, the development coordinator provides administrative support to the National Development and Major Gifts department. This position will be responsible for a broad range of administrative, fundraising, outreach, event, and programmatic activities for the National Development and Major Gifts team. Additionally, this position serves as primary coordinator for expense reporting, procurement, purchasing and related financial administrative activities for National Development-Major Gifts, International Development and Relations, and Leadership and Principal Gifts. This position requires a high degree of judgment, balanced assertiveness and graciousness, responsibility, organization, management, strong attention to detail, efficiency, and communication (written and oral) skills.

ESSENTIAL FUNCTIONS

• Expense management and procurement for National Development-Major Gifts, International Development and Relations, and Leadership and Principal Gifts are primary responsibilities. Process expense reports and reimbursements, requisitions, and other required financial and budgetary requests; monthly reconciliation of National Development-Major Gifts, International Development and Relations, Leadership and Principal Gifts departments budgets, forecast future expenditures and provide budget forecast recommendations for each team. Work with the development manager to track and order office supplies and maintain accurate documentation for budget reconciliation. Monitor expenses generated by each teams special events, travel costs including flights, hotels, car rentals, catering and equipment. (35%)

• Facilitate communications within and between departments and the university, including managing departmental calendars and coordinating all scheduling for team meetings and functions. Responsible for compilation, proofreading and editing of accurate correspondence, minutes, reports, records, proposals and agendas. (25%)

• Primary lead for the departments administrative functions, including serving as initial/main contact for the team, and telephone, email, and personal interactions with internal and external constituents. Overall responsibility for smooth functioning of the department. Provide support in the coordination of donor cultivation, donor recognition, and/or special events by planning, or providing administrative or other assistance. Responsible for accurate compilation and maintenance of files, including records of a confidential nature. Manage department mailings and mailing lists to ensure they are updated on a regular basis. (25%)

• Support the development manager in the identification, cultivation, and solicitation of donors by providing assistance in identifying and evaluating prospects, arranging and securing appointments, requesting research and maintaining donor database. (10%)

NONESSENTIAL FUNCTIONS

• Attend university training sessions to keep up to date with policies and procedures. Encourage staff to attend as well. Identify training and educational resources within the university and elsewhere for all departmental staff. Knowledgeable about the university mission, strategic plan, and funding priorities. (5%)
• Perform other duties as assigned. (<1%)

CONTACTS

Department: Daily contact with vice presidents, associate vice presidents, executive directors, senior directors, managers and department staff. Contact with staff as required to perform essential functions.

University: Frequent contact with the presidents and provosts offices, vice presidents, and deans. Contact with trustees, alumni, directors of administrative departments, faculty, and staff as required to perform essential functions.

External: Contact with trustees, alumni, donors, friends of the university, vendors and volunteers as required to perform essential functions.

Students: Contact with students as required to perform essential functions.

SUPERVISORY RESPONSIBILITY

No direct supervisory responsibility.

QUALIFICATIONS

Experience: 5 or more years of professional experience required. Administrative/executive secretarial experience supporting a high-level officer in an executive office environment or university setting is preferred.

Education: High school education required; Bachelors degree preferred.

REQUIRED SKILLS

• Must be a self-starter and capable of handling multiple tasks in a fast-paced environment.

• Proven ability to effectively support strategic programs.

• Ability to analyze complex data, summarize constituent-based communications, and implement policy and protocol.

• Attention to quality and detail.

• Flexibility, tact, comfort with high-pressure situations, skilled at prioritization.

• Ability to discreetly handle confidential and sensitive information.

• Must possess a high degree of judgment, maturity, professionalism and discretion. Friendly communication and interpersonal skills are necessary, as is the ability to interact with diverse internal and external constituents. The ability to maintain and discreetly handle confidential and sensitive information.

• Must be able to work both independently and collaboratively with colleagues.

• Computer proficiency (including Microsoft Office) and the ability to learn new programs.

• Ability to meet consistent attendance.

• Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.

• Willingness to learn and work with artificial intelligence (AI) tools and technologies.

WORKING CONDITIONS

General office environment. The employee will perform repetitive motion using a computer mouse and keyboard to type.

Hybrid Eligibility

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

EEO Statement

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Reasonable Accommodations

Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.

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