PURPOSE:This role is to support the Development Department by providing database and clerical support to Youth Haven's Development staff. This position is full-time and may require occasional evening and weekend hours for event purposes.

FUNCTIONAL RESPONSIBILITIES:

Fundraising & Special Events:

·Create the list of donors to invite to special events.

·Collaborate with development team to support event management, including; cultivate and expand event sponsorships and coordinate with event contractors

·Coordinate event logistics and signage to include: invitations, ticket sales, volunteer and staff assignments

·Learn event management with the goal of running a smaller event i.e. Healing Youth, Art Haven

·Assist development department as needed

Internal Events:

·Serve on the Employee Advisory Committee

·Assist with all staff meetings to ensure the messaging and vision is representative of the CEO and Management team

Donor Administration:

·Update and maintain Donor Perfect database on a daily basis.

·Ensure donor gifts and information is entered in a uniform, accurate, and timely manner

·Mail donor thank you letters within 72 hours of gift receipt

·Prepare and submit check log

·In conjunction with the finance department, perform the administrative functions with the donor software to close the monthly financial statements.

·Run donor reports as requested by the Chief Executive Officer, Development Director, and Development staff

Donor Relations:

·Respond to donor inquiries in a prompt and courteous manner

·Provide support in the creation and distribution of donor communications

·Participate in donor stewardship and retention programs and events.

Office Administration:

·Assist with answering phones and transferring to appropriate staff

·Manage public calendars as needed

·Assist volunteers as needed

·Serve as liaison for external and internal meetings

·Schedule meetings, sends meeting reminders, set up zoom meetings, creates agenda, takes minutes at meetings, distribute

EMPLOYMENT STANDARDS:

·Minimum bachelor’s degree

·Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other office software

·Pleasant demeanor and excellent interpersonal skills required