Development Assistant - Business Administrative Services for the Trust

Responsibilities: Provides general office support including answering phones, assisting with mail and deliveries and couriers, greeting and directing guests, assisting with parking validations for donor visitors, and providing other basic administrative help as necessary. Job/Department Summary: The Development Assistant provides general administrative support for the Boston Children’s Hospital Trust, the fundraising department of Boston Children’s Hospital.

Job/Department Summary: The Development Assistant provides general administrative support for the Boston Children’s Hospital Trust, the fundraising department of Boston Children’s Hospital. This role is part of the Trust Administrative Services team providing general office support for a 220+ person fundraising department.

Responsibilities:

• Provides general office support including answering phones, assisting with mail and deliveries and couriers, greeting and directing guests, assisting with parking validations for donor visitors, and providing other basic administrative help as necessary.
• Supports the maintenance and inventory of office, mailroom, and kitchen supplies.
• Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.
• Supports the development of training materials, and office procedure documentation for onboarding new and instructing existing staff.
• Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget
• Assists in coordinating logistics for events including tracking attendance, securing room space, ordering refreshments with vendors, and working at the event
• Supports supervisor with projects and preparation of reports and documents, as needed.

Education/Requirements: 

• Min of an Associate’s Degree and 4 years of fundraising related work experience. Bachelor’s degree preferred and would replace the experience requirement. One (1) additional year of development, marketing, events or customer service experience required, preferably at BCH.

Experience:

• Ability to develop strong relationships with others and fosters a positive organization and brand image.
• Demonstrates good critical thinking skills
• Strong communication (written and verbal) skills
• Skilled in Microsoft Office Suite (WORD, Excel, PowerPoint); Ability to work with data and databases
• Ability to proactively problem solve and recommend process improvements
• Good time management skills
• This position would require four days per week onsite **