Design and Construction Contracting Specialist (Management Analyst II)

Design and Construction Contracting Specialist (Management Analyst II)

Salary

$56,900.48 - $95,328.16 Annually

Location

City of Norfolk, Norfolk, VA

Job Type

Permanent Full-time

Job Number

14299

Department

Public Works

Division

Division of Design

Opening Date

08/06/2026

Closing Date

8/17/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Description

Norfolk, Virginia is Americas most authentic and urban waterfront city. Home to the worlds largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Department of Public Works Design Division plays a critical role in building new facilities and infrastructure as well as renewing and modernizing our vintage ones. We are an energetic and collaborative group of professionals in architecture and interior design and civil, structural, mechanical, electrical, and construction engineering. Our projects include a wide variety of public buildings and venues, and development of parks, streetscapes, coastal and waterfront structures that are both integral and iconic to the Hampton Roads region. An exciting assortment of upcoming projects includes Renovations to the historic Chrysler Hall, Scope Arena Seating Expansion and Amenities Improvements, Half Moone Cruise Operations and Terminal Enhancements, and brand new facilities such as the new Maury High School, a Recreation/Library Facility with aquatics features, East Bute Street Parking Garage, Norfolk Animal Care Facility, and a Public Safety Facility, as well as a host of bridge and waterfront projects, parks improvements, and streetscape and drainage improvements.

The Design Division is looking to add an array of eager and talented professionals to our team to embark on an ambitious Capital Improvement Program approved by our City Council. We manage projects from cradle to grave, through design, procurement, and construction. We are seeking a Design & Construction Contracting Specialist on our Administrative Management and Technical Support team to provide procurement, contracting, and related reporting and support functions for capital improvement projects.

Departmental Hiring Salary Range: $56,900 - $65,295

Essential Functions

Essential functions include but are not limited to:

• Works with project managers to compile technical plans and specifications with standard front-end contract documents to prepare project manuals used for procurement of architectural and engineering consultants and construction contractors.
• Administers postings on the City's OpenGov procurement portal, coordinates RFI's, reviews bids and proposals, prepares contract awards, and readies contract documents for execution, tracks bonds and insurance, and issues notices to proceed and other communications.
• Prepares work orders, change orders, amendments, and other contract revisions. Prepares, tracks, and prepares reports for indefinite quantity contracts to measure work load trends and ensure conformance with contract limits.
• Tracks contract status for closeouts and warranty schedules, and increase or release of bonds and insurance.
• Serves as the point of contact and subject matter expert for all contractual matters. Advise project managers across departments in procurement options and best practices for design and construction, including competitive sealed bidding, competitive negotiation, indefinite quantity, design-build, construction management at risk, public-private partnerships (PPEA), small purchase, sole source, emergency, and sheltered bidding.
• Tracks annual proposed State legislation for review by the City and to incorporate new law into existing procurement practices, as needed. Recommends modifications to accommodate regulatory, legislative, industry or City changes, seeks legal advices when appropriate, updates and maintains documentation on compliance with federal or state grant agreements and updates Standard Operating Procedures accordingly.
• Reviews and updates departmental standard operating procedures (SOP's), recommending improvements and efficiencies where possible. Works with Programs Manager to incorporate existing and improved practices into the City's e-Builder project management system.
• Tracks contract activity in a database to evaluate work load in the Division and time durations for contracting functions.
• Performs related work assignments to support the Department and Division in its mission to deliver quality construction project on time and within budget.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelors degree or equivalent.

Three years experience in data analysis or related field, or an equivalent combination of education and experience

Experience in procurement and contracting functions for public design and construction projects preferred.

• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

• Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

• I understand and will answer the following supplemental questions completely and thoroughly.

02

Are you a current or previous City of Norfolk employee?

• Yes - I am a current City of Norfolk Employee
• Yes - I am a previous City of Norfolk Employee
• No - I am not a previous or current City of Norfolk employee

03

If you were referred for this position by a current City of Norfolk employee, please provide the employees full name, department, and job title. If not, please indicate by typing "N/A."

04

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

05

Please select the highest level of education you have completed.

• Less than High School Diploma/GED
• High School Diploma/GED
• Some College (6 months or more)
• Vocational/Technical Degree
• Associates Degree
• Bachelors Degree
• Masters Degree or higher

06

Do you have experience with procuring or administering public (City, State, or Federal) contracts (also change orders, amendments, work orders, etc) for design or construction services?

• Yes
• No

07

If yes, please explain your experience. If no, type N/A.

08

Do you have familiarity with the e-Builder project management system or another similar web-based system?

• Yes
• No

09

Do you have familiarity with tracking and reporting on contract activity and volume?

• Yes
• No

10

Do you have familiarity with tracking performance and payment bonds and limits?

• Yes
• No

11

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

• I am not a Veteran
• I am a Veteran
• I am a Disabled Veteran

Required Question

Employer City of Norfolk