Deputy District Clerk Specialist I, G108, District Clerk

Deputy District Clerk Specialist I, G108, District Clerk

Salary

$18.83 Hourly

Location

1110 Washington St. Ste 203 Laredo, TX

Job Type

Full-Time

Job Number

FY25-00338

Department

District Clerk

Opening Date

09/02/2026

Closing Date

9/7/2026 11:59 PM Central

• Description
• Benefits
• Questions

Job Summary

Performs intricate court clerical tasks. The role includes providing customer service and clerical support, such as responding to inquiries and requests for information, entering and maintaining data, answering phones, and filing and maintaining correspondence, files, and reports. This position operates within a clearly defined framework of policies and procedures, and performs other duties as required. The position allows moderate latitude for initiative and independent judgment, with work performed under general superivision.

Major Duties

• Receives and processes documents filed in the court; reviews for accuracy and completeness; records and processes orders, judgments, and decrees of courts.
• Maintains constant availability for Court appearances, attends, and understands court proceedings.
• In the absence of the Bailiff, announces the judge in open court and assists in such other manners as needed.
• Administers oaths to litigants.
• Assembles and delivers to the Court before hearing or trial appropriate case files, docket sheets, jury panels list, etc.
• Enters all court notes into the Case Management System.
• Reviews, sorts, assembles, and organizes materials; routes and delivers daily mail and documents to appropriate parties.
• Prepares and issues subpoenas, warrants, attachments, precepts, citations, abstracts of judgments, writs of execution, orders of sale, dispositions on criminal cases, or other legal instruments as authorized by the court records and makes entries of each issuance on the docket sheet.
• Calculates and collects proper fees for case filing and issuance.
• Prepares and delivers various legal documents and instruments to the judge for approval and signature.
• Assists Central Jury Room staff with Juror qualification procedures.
• Responds to telephone inquiries from attorneys and other interested parties regarding court costs and information related to a case or prospective case before the court.
• Prepares and submits monthly Court statistical reports to the Office of Court Administration and various reports regarding court transactions.
• Responsible for recording all charges for court orders and judgments issued by the court, preparing bills of costs, and mailing them to various parties.
• Responsible for maintaining and processing the drop docket.
• Process the necessary paperwork to remove cases from the dockets after specified waiting periods when there has been no activity on the case.
• Prepares change of orders and cases to other counties; prepares documents, assesses fees, e-files, and mails.
• Prepares the Clerk's Record for the Court of Appeals.
• Performs daily electronic filing.
• Scans legal documents into the Case Management System.
• Retrieves files for clerks, attorneys, litigants, and the general public; locates case information and enters data into the Case Management System.
• Stays abreast of applicable laws, statutes, new trends, and innovations in the field.
• Demonstrates a strong commitment to delivering exceptional customer service through collaborative teamwork and individual initiative.
• Attends and participates in meetings, trainings, and information sessions.
• Acts in the name of the District Clerk and shall perform all official acts as may be lawfully done and performed by such clerk in person, pursuant to Sec. 51.309 (a) of the Texas Government Code.
• Submits monthly reports to the Office of the Attorney General.
• Enters new case filings into the Case Management System.
• Processes passport applications.
• Secures the vaults in the District Clerk's Office and ensures all files are properly checked out.
• Monitors the status of checked-out cases.
• Orders and maintains supplies.
• Maintains inventory.
• Performs any other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledgeable in office equipment, computers, and software related to the operation of the County Courts at Law and District Courts.
• Knowledge of modern office procedures.
• Skill in oral and written communications.
• Ability to establish and maintain effective working relationships with staff, members of the legal profession, and the general public.
• Ability to provide exceptional customer service.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

Minimum Qualifications

• Must have a High School Diploma or GED from an accredited institution.
• At least one ( 1 ) year of work experience in clerical functions.
• Must be able to type 35 wpm.

Supplemental Information

Complexity/Scope of Work

• The work consists of related customer service and clerical duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to participate in the provision of clerical and customer service support. Success in this position contributes to the efficiency and effectiveness of those operations.

Physical Demands/Work Environment

Occasionally

• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 50 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle.
• Working in low temperatures.
• Medium work that includes carrying objects up to 50 pounds.

Constantly

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.
• Light work that includes carrying objects up to 20 pounds.

Other Requirements/Information

• Will require Deputy Clerk deputizing.
• May be required to become certified as a passport Acceptance Agent for the U.S. Department of State.
• Must possess a valid and current Texas Drivers License.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• This position is covered under Civil Service; however, all other Webb County policies apply.

Valid Texas Drivers License*

• If the applicant holds an out-of-state license, a State of Texas Drivers License must be obtained prior to employment.

Webb County provides a variety of benefits available to employees.

Please visit the Risk Management website for more details.

https://www.webbcountytx.gov/RiskManagement/EmployeeBenefits/

The following list of benefits is offered only to benefits-eligible employees in Full-Time positions:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Wellness Program

• Life Insurance

• Ancillary products

• Employee Assistance Program*

• Employee Clinic*

• Vacation and sick leave

• Accrual rates increase based on years of service

• Sixteen (16) County-observed holidays and four (4) personal holidays

• Retirement benefits (TCDRS)

• Available to ALL employees

Available to Permanent Part-Time employees

01

What is your highest level of education?

• Less than High School
• High School Diploma or G.E.D. equivalent
• Some College Hours
• Vocational Certificate
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctoral Degree or higher

02

Do you have at least one year ( 1 ) year of clerical work experience?

• Yes
• No

03

Are you able to type at least 35 wpm (words per minute)?

• Yes
• No

04

Do you possess a valid and current Texas Drivers License or an out-of-state drivers license?

• Yes, I have a valid and current Texas Drivers License or an out-of-state drivers license.
• No, I do not have a valid or current Texas Drivers License or an out-of-state drivers license.

05

Please confirm your understanding that if selected as a final candidate for this position, you will be required to provide a high school diploma, a GED certificate, college transcript from an accredited institution, and/or other documentation of achievement (whichever is applicable) prior to being hired. (We highly recommend you begin obtaining documentation to avoid delays in the hiring process if applicable)

• Yes, I understand this requirement and would be able to provide required documentation prior to hire.
• No, I would not be able to provide required documentation.

Required Question

Employer Webb County (TX)

Address 1110 Washington Street

Suite 204

Laredo, Texas, 78040