Deputy Director Finance Subsidies & Payments - Early Childhood (Program Manager IV)

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population â students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 22

Salary Range: $99,442 - $156,822Â

• State Salary Guidelines may apply for current State employees.*

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STATE OF MARYLAND BENEFITS

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, MD 21201

POSITION DUTIES

This position is responsible for the Bureau of Financeâs preparation for State and Federal Compliance in all regulations and processes working with staff in multiple bureaus to ensure that all fiscal and compliance measures are satisfied and understood by auditors from a number of agencies. The incumbent will develop processes and systems that will make a more efficient bureau through the development of Standard Operating Procedures that are clear and accurate to eliminate the duplication of effort resulting from failure to satisfy required standards. Working with the Child Care Scholarship Fiscal team the incumbent will ensure that payments are both processed and delivered in a timely manner and that payments are accurate in order to alleviate unnecessary recoupment efforts.

Position Duties Include:

• Oversees and manages Fiscal Assurance, Regulatory Compliance and Financial Process Improvement specific to Subsidies and Payments.
• Provides supervisory, managerial or technical assistance guidance to the DEC Fiscal unit and completes onsite facility program inspections.Â
• Recommends the development of training procedures to increase correct authorization of funds for grant specialists, programmatic specialists, LSSs, LITPs, Non-LSSs, non-profit and for-profit entities, and IHEs.Â
• Provides guidance internally in developing and maintaining manuals, instructions and reporting instruments for financial data reporting and analysis and coordinates training and technical assistance for DEC staff.Â
• Coordinates the processing and reporting of subsidies and payments as it relates to the Child Care Scholarship, Credentialing, and Quality Improvement System Bonuses.
• Analyzes office fiscal planning and federal requirements for budget alignment.
• Coordinates, reviews, and edits internal and external budget documents with the program staff and designs fiscal reports, content, and methods.
• Represents the department in a liaison capacity and partners with upper management in matters of policy development, process improvement and implementation, financial modeling, grant review, and State and Federal audits.Â
• Supervises the preparation of financial reports, spreadsheets, data tables and related documents (FFATA).Â
• Maintains internal and external communications and manages relationships with various constituencies of programs (early childhood educators; local, state and federal agencies; advocates; legislators; local elected and appointed officials; Executive Staff within the Department, and members of the public).

MINIMUM QUALIFICATIONS

EDUCATION: Bachelorâs degree from an accredited four-year college or university.

EXPERIENCE: Five (5) years of professional experience with managing, designing, developing, and auditing financial control systems for multiple programs.

Notes:

• Candidates may substitute the possession of a Masterâs degree or the equivalent of 36 credit hours of post-baccalaureate course work in Education, Organizational Development, Nonprofit, Business, or related fields for two years of the required experience directly related to the position.
• Candidates may substitute U.S. Armed Forces military service experience at a rank of Corporal/Petty Officer or higher as a commissioned officer in Education Program classifications or Education Program specialty codes in the Education field of work on a year-for-year basis for the required experience and education, one year of which must have been in an administrative supervisory or consultative capacity.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Please include clear and specific information on your application regarding your qualifications.

• Experience with State and Federal grant programs such as CCDBG, Head Start, and PDG B-5 grants.Â
• Experience managing fiscal processing and reporting specific to subsidies and payments as it relates to Education programs.
• Experience implementing, monitoring, and evaluating finance procedures designed for tracking allocations for education programs.
• Experience providing guidance to staff for developing and maintaining procedures, documents, and records that can sufficiently support audits.

SPECIAL REQUIREMENTS

Candidates must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the Human Resources address listed above.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the Stateâs diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.