Deputy Clerk | Traffic & Criminal Division - Harrisonburg/Rockingham General District Court

Title: Deputy Clerk

State Role Title: Salary Non-Specified

Hiring Range: $40,042

Location: Harrisonburg/Rockingham General District Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Additional Detail

Job Duties

The Deputy Clerk is assigned operational responsibilities in a high-volume, fast-paced office with frequent deadlines. Ensures court's instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Essential Duties & Responsibilities

Under general supervision of the Clerk of Court or designee, the Deputy Clerk (Grade 8) performs a wide variety of clerical, courtroom and administrative support duties for the Court by following established policies and procedures based upon Virginia statues, rules and local ordinances. While working in a high-volume office with frequent deadlines, the duties and responsibilities may include but are not limited to data entry, receipting payments, assisting the judge in the courtroom, answering phones, and providing customer service at the counter.

Essential functions may include but are not limited to the following:

• Uses computer to retrieve court case information and/or update information.
• Maintain a high level of professionalism and confidentiality.
• Greets visitors and directs the public to appropriate area.
• Responds to record requests in a timely manner including certifying documents.
• Scans and records data into the court's computerized system.
• Enters pertinent information into the Court's computerized system on all court cases for tracking and documentation of the file.
• Prepare court dockets for court presentation.
• Notifies defendants and attorneys of court appearances and prepares subpoenas.

Schedules court trials, initial arraignments, and hearings.

• Assists judge in courtroom and coordinates courtroom activity.
• Handles and processes payments of fines/court costs.
• Answers telephone and responds to request from citizens regarding fines, trials and arraignment hearing dates, adjudication, and other information pertaining to court processes and policies.
• Receives and routes court documents including Orders, Motions, etc., to ensure accurate and proper filing.
• Data entry and alphabetic/numeric filing.
• Maintains a positive work atmosphere by behaving and communicating in a manner that gets along with customers, clients, co-workers, supervisors, and judges.
• Maintains regular attendance and punctuality.
• All other assigned duties.

Knowledge, Skills and Abilities:

• Ability to learn quickly and adapt to the court's computer software system.
• Knowledge/ability to learn court system operations.
• Ability to identify and initiate work tasks with minimal supervision.
• Strong attention to detail.
• Strong grammar, writing and verbal communication skills.
• Ability to organize work, set priorities, and meet critical court deadlines.
• Must be able to perform data entry and type accurately.

Ability to demonstrate a working knowledge of Microsoft Office programs.

• The ability to adapt to technological and work environment changes.
• Possess strong customer skills with the ability to remain calm in stressful situations.
• Ability to establish and maintain harmonious and effective working relationships with other employees, supervisors, judges, and other departments.
• A consistent and good record of job attendance and meeting work expectations.
• Demonstrates flexibility and efficient time management.

Minimum Qualifications

The most competitive candidates will possess:

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience and experience handling money preferred.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Required documents: resume and cover letter

Contact Information

Email: Humanresources@VACourts.gov