Deputy Clerk to the Board of Supervisors

Deputy Clerk to the Board of Supervisors

Salary

$59,657.62 - $79,046.34 Annually

Location

County of Culpeper, VA

Job Type

Full Time

Job Number

00675

Department

County Administration

Opening Date

10/28/2026

Closing Date

Continuous

FLSA

Non-Exempt

• Description
• Benefits

Job Summary

Responsible for performing complex clerical and administrative duties for the Board of Supervisors.

Job Functions

ESSENTIAL JOB FUNCTIONS

• Supervises the Assistant Deputy Clerk to the Board; organizes, prioritizes, and assigns work; monitors work in progress; evaluates employee performance
• Schedules work session/committee meetings/conferences/retreats/etc.
• Assists in preparing agendas for Board of Supervisors (BOS) meetings and committee meetings; compiles, prepares, duplicates and distributes agenda packages for review prior to the meeting, including both paper and electronic formats
• Works with department(s) to obtain supporting documentation for BOS/committee meetings
• Attends all BOS/committee meetings, transcribes and prepares meeting minutes, records votes of BOS/committee personnel, prepares summaries of actions, appropriately insures execution and filing of all documents
• Serves as custodian of official administrative records including resolutions, ordinances, etc.
• Provides varied administrative and clerical support to the Board of Supervisors to include maintaining daily, weekly and monthly calendars; answering telephone calls, distributing information, etc.
• Request, collect and maintain all financial disclosure statements required by the Ethics Commission and the monitoring of legislation relating to the Board of Supervisors and County Ethics Commission
• Maintain Virginia Notary Public for the Commission at Large to aid in providing services for County administration and County residents
• Assist County Administrator with variety of Board of Supervisors-related tasks

NON-ESSENTIAL JOB FUNCTIONS

• Provides general assistance to County departments as needed
• Performs general clerical duties
• Performs related duties as required

Qualifications

Education and Experience:

Education and experience equivalent to an associate degree supplemented with 2 years of clerical/administrative support. Previous employment in a government setting is preferred. Municipal Clerk Certification preferred.

Special Qualifications:

Must possess satisfactory results of a criminal history background check

Knowledge, Skills, and Abilities:

• Knowledge of County operations and the Code of Virginia
• Ability to supervise and exercise independent judgment
• Knowledge and ability to communicate organization's mission and vision; act as a role model to others
• Ability to work independently
• Ability to transcribe minutes
• Possesses excellent computer skills; ability to operate various office equipment
• Excellent interpersonal skills and ability to work in a team environment
• Mathematical ability
• Ability to read & write English
• Ability to explain policies and procedures
• Ability to provide the highest level of customer service
• High level of organizational skill

Working Conditions & Disclaimer

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally and perceive and discriminate colors or shades of color. Requires the ability to perceive and discriminate sounds.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

COUNTY OF CULPEPER BENEFITS

Full-time employees have access to a wide variety of benefits, including medical, dental, retirement, life insurance, optional life and disability insurance plans, flexible spending accounts, and a deferred compensation program.

RETIREMENT As a condition of full-time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan.

All individuals are required to contribute 5% of their gross salary to their retirement account each month as a condition of employment.

LIFE INSURANCE The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employees annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit. Additional coverage may be purchased.

MEDICAL INSURANCE The County offers two (2) medical plans: an HMO & an HSA.

DENTAL INSURANCE The County offers three comprehensive dental plans for employees and their eligible dependents.

HOLIDAY/VACATION/SICK ACCRUALS The County follows the state calendar for paid holidays. Vacation and sick accrual depend on the agency, office, or department in which an individual is employed.

PAY FOR PERFORMANCE The County currently utilizes a merit pay system to determine employee salary increases. This does not apply to Culpeper Human Services.

SHORT TERM DISABILITY The County offers basic income protection in the event an employee is unable to perform the essential functions of his or her position. The County pays for this coverage for all VRS members.

LONG TERM DISABILITY The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan.

VOLUNTARY INSURANCE PROGRAM The County offers voluntary insurance programs through a variety of insurance carriers. These include:

Accident Plan

Cancer Plan

Whole Life Insurance

Critical Illness Plans

FLEXIBLE SPENDING ACCOUNT The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental, or vision expenses. The IRS regulates this program and runs concurrently with the benefit plan year.

DEPENDENT CARE ASSISTANCE PROGRAM The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. The IRS regulates this program and runs concurrently with the benefit plan year. Open enrollment is held annually.

DEFERRED COMPENSATION The County offers a 457 as another alternative to set aside money for retirement.

This employer uses E-Verify

For more information please go to: http://www.uscis.gov

Employer County of Culpeper

Address 302 North Main Street

Culpeper, Virginia, 22701

Phone (540) 727-3422

Website http://web.culpepercounty.gov