Deputy Clerk Supervisor - Civil Unit within Records Management (Department Promotion)

Deputy Clerk Supervisor - Civil Unit within Records Management (Department Promotion)

Salary

$56,167.00 - $67,609.00 Annually

Location

Superior Courthouse - 971 Jason Lopez Circle Bldg. A, Florence AZ 85132, AZ

Job Type

Full-Time

Job Number

202600474

Department

Clerk of the Superior Court

Opening Date

10/15/2026

Closing Date

10/20/2026 11:59 PM Arizona

• Description
• Benefits
• Questions

DESCRIPTION

Promotional Opportunity for Clerk of the Superior Court staff

JOB SUMMARY

Performs complex work of considerable difficulty in supervising the recording and processing of court proceedings; performs other work as assigned or required.

This is a Supervisory position which works under general direction of the Clerk of the Superior Court or designee. Positions at this level have as a primary responsibility planning, assigning, and reviewing work of a group of employees, as well as selecting, training, and disciplining individual employees. The responsibilities include oversight and approval of the employees work product and coordination of multiple activities and resources including staff, supplies, equipment, funds, and/or contract resources.

The decisions made significantly impact the operations and effectiveness of the organization. Judgment is required, both in application of established policies, goals, and objectives, and in application of concepts, plans, and strategies which may deviate from traditional methods and practices.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will be presented to you within our starting minimum to midpoint of range ($56,167 - $67,609).

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

• Implements new procedures as established.
• Plans and coordinates assignments of deputy clerks to divisions of the court.
• Plans and coordinates weekly caseload assignments.
• Reviews and evaluates effectiveness of programs and services offered.
• Trains all new deputy clerks.
• Establish goals and objectives, prepare reports, and conduct performance appraisals.
• Coordinates continuing education for deputy clerks.
• Coordinates departmental activities with other departments of the court.
• Makes recommendations on policies and procedures.
• Performs duties of a deputy clerk when necessary.
• Monitors entry of case data in automated system and extracts data for reports.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK

• Associates degree in business administration, or related; AND
• Three (3) years of progressively responsible administrative work experience; AND
• One (1) year of supervisory experience; OR
• An equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

KNOWLEDGE, SKILLS, AND ABILITIES

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Clerk of Court procedures, methods, rules, and policies.
• Knowledge of automated court case management systems.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of legal terminology and business English.
• Knowledge of procedures, guidelines, and statutory requirements that govern duties of the Clerk of Superior Court.
• Skilled in using modern office equipment.
• Ability to supervise staff.
• Ability to maintain confidentiality of court matters.
• Ability to review legislation, rules, and statutes and recommend procedures.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively verbally and in writing.

PHYSICAL DEMANDS

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone. The work is requires exerting up to 30 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens, sensitive materials and/or illicit subject matter such as photographs, narcotics or testimony.

WORK ENVIRONMENT

Position is located in an indoor office environment.

NOTICE TO APPLICANTS

At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history.

Every qualified candidate eligible to work in the United States is welcome to apply.

However, Pinal County cannot currently offer visa sponsorship or STEM OPT.

We appreciate your interest in our employment opportunities.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can Read more details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

• 15 Vacation Days Accrued Annually Starting Day One

• After Three (3) Years of Service 18 Vacation Days Accrued Annually

• After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service

• Three Week Sabbatical After Ten Years of Continuous Service

• Four Week Sabbatical After Fifteen Years of Continuous Service

• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Top Tier Affordable Medical, Dental and Vision Plans

• Insure your whole family on a PPO plan for as low as $57.94/mo.

• Insure you and your children on a PPO plan for ZERO premium cost

• Comprehensive Wellness Program

• Onsite Mammogram and Prostate Screening Events

• Skin Cancer Screening Events Onsite

• Biometrics and Health Screening Events Onsite

• Financial Health and Retirement Planning Events Onsite & Online

• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Quarterly Well Challenges

• Vaccination Clinics Onsite

• Vision Exams and Optometry Events Onsite

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

01

INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated along with your application.

All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Answers related to specific job experience must be reflected on your application. Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification.

• Please check the box to indicate you have read and understood the instructions.

02

The department will use the email address and phone number listed on your application to contact you for interviews and status notifications.

Do you understand that if you choose to omit, provide incorrect or outdated information you may be omitted from notifications about important steps in the recruitment process, including self-scheduling for interviews?

• Yes
• No

03

This is a promotional opportunity, open only to current employees of the Clerk of the Superior Court department.

Are you a current employee of this Department?

• Yes
• No

04

Please indicate the highest level of education you have completed.

• None
• High School Diploma/GED
• Associates Degree
• Bachelors Degree
• Masters Degree/Juris Doctorate
• PhD or equivalent

05

Please indicate how many years of experience you have in performing general secretarial, administrative, or office work.

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 or more years of experience

06

Which of the following best describes the number of years of experience you have performing records management work in a court or related setting?

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

07

Please indicate the number of years of experience you have in a courtroom environment.

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

08

Describe your supervisory experience.

09

The Superior Court in Pinal County conducts an extensive background investigation of criminal history. A criminal conviction does not constitute an automatic bar to employment. Each case is considered individually and based on job requirements. However, felony convictions and some violent misdemeanor convictions may result in disqualification for employment with the Superior Court. "Crime" as used in this section means any and all felonies, misdemeanors, and serious driving offenses. "Crime" does not include minor civil traffic offenses. "Convicted" means that you have been found guilty by a court or jury, pleaded guilty or no contest to a crime and/or have been sentenced for a crime, whether incarcerated, placed on probation, fined or received a suspended sentence. Do you understand you will be required to pass an extensive background that includes a criminal history check (which may include additional evaluations), in addition to education and employment verification?

• Yes
• No

10

Based on the job description in this posting, I am able to perform the essential functions of this position with or without reasonable accommodation.

• Yes
• No

11

In accordance with Arizona Statute 38-492 (https://www.azleg.gov/ars/38/00492.htm), if you qualify for Veterans Preference Points, indicate below what type and be sure to attach the required documentation of DD-214, Form FL-802, Form SF-15, or Veterans Administration Office equivalent certification (1-800-827-1100 VA Regional Office) accordingly. It is your responsibility to identify type and provide the required documentation if you wish full Preference Point consideration.

• Veteran
• Disabled Veteran
• Spouse of Disabled/Deceased Veteran
• Does not apply

Required Question

Employer Pinal County

Department Clerk of the Superior Court Address 971 N. Jason Lopez Circle Bldg. A

Florence, Arizona, 85132

Phone 520-866-5300