Deputy Clerk - Spotsylvania Juvenile and Domestic Relations Court

Title: Deputy Clerk

State Role Title: Salary Non-Specified

Hiring Range: $40,843.00

Location: Spotsylvania Juvenile and Domestic Relations Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Additional Detail

Job Duties

The Deputy Clerk (grade 8) is assigned operational duties in a high-volume, fast-paced office with frequent deadlines. Ensure the court's instructions are executed, and legal documents are prepared with accuracy and in accuracy and in accordance with the state and local policies.

The position offers a competitive benefits package, which includes vacation and sick leave, paid holidays, health insurance, retirement, life insurance, life insurance, deferred compensation, and short-and long-term disability.

Essential Duties & Responsibilities

Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, daily docket preparation, and attending court sessions. Additional responsibilities include answering the phones and assisting customers at the front counter. Must be able to multitask and assume additional responsibilities as assigned by management.

Duties include providing support in the courtroom and ensuring that the court's instructions are executed, and that all legal documents are prepared with accuracy and in accordance with appropriate policies and statutes. Handling a wide range of complex clerical and financial tasks, assessing, and receipting costs and fines, filing, scanning, data entry, problem-solving, providing backup for team members when needed, and any other task assigned by management.

Maintains a positive work atmosphere by behaving and communicating in a manner that gets along with customers, clients, co-workers, supervisors, and judges.

Additional essential functions may include, but are not limited to, the following:

• Import documents and scan court case information.
• Maintain a high level of professionalism and confidentiality.
• Greet visitors and direct the public to the appropriate area.
• Respond to record requests in a timely manner, including certifying documents.
• Prepare court dockets for court presentation.
• Notifies defendants and attorneys of court appearances and prepares subpoenas.
• Schedules for court trials, initial arraignments, hearings, and special settings
• Assist the judge in the courtroom and coordinate courtroom activity.
• Assess and process payments of fines/court costs
• Open and verify mail; remove and record checks, cash, money orders, and other court-related documents.
• Answers telephone and responds to requests from citizens regarding fines, trials, and arraignment hearing dates, adjudication, and other information pertaining to court processes and policies.
• Data entry and numeric filing.
• Maintains regular attendance and punctuality.
• All other duties assigned by the Supervisor and/or Clerk.

Minimum Qualifications

The most competitive candidates will possess:

High school diploma or equivalent required. Most competitive applicants will have considerable court, business, or office experience. Ability to learn quickly and adapt to the court's computer software system. Ability to identify and initiate work tasks with minimal supervision. Ability to organize work, set priorities, and meet critical court deadlines. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Possess strong customer service skills with the ability to remain calm in stressful situations. STRONG ATTENTION TO DETAIL. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required.

Preferred Qualifications - Court experience and experience handling money preferred.

Special Requirements - STATE APPLICATION MUST BE FULLY COMPLETED IN ORDER TO BE CONSIDERED.

Contact Information

Email: Humanresources@VACourts.gov