Deputy Clerk - Official Public Records Clerk

Deputy Clerk - Official Public Records Clerk

Salary

$40,949.00 - $44,942.00 Annually

Location

Smith County Annex Building, 200 E. Ferguson Street, Tyler, TX

Job Type

Full-Time

Job Number

00688

Department

County Clerk

Opening Date

10/02/2026

• Description
• Benefits
• Questions

Summary/Objective

The ideal candidate must possess excellent customer service and computer skills to effectively manage a variety of essential support tasks. This role requires a detail-oriented professional who can accurately file and maintain data, handle continuous data input, and carefully verify data entry for quality assurance. Additionally, the position involves processing a wide variety of documents, efficiently collecting fees,and preparing and submitting monthly reports. To ensure smooth daily operations, the candidate must also maintain an excellent, comprehensive knowledge of all standard office equipment.

Duties and Responsibilities

• Must possess excellent customer service skills and be a reliable and punctual employee.
• Verify information on all Official Public Record Documents prior to filing.
• Process all documents appropriately and return them to the filer.
• Process e-recordings accurately.
• Maintain a balanced cash drawer.
• Perform general office tasks such as copying, filing, scanning, printing, answering phones, etc.
• Assist customers on the phone and in-house with courtesy and kindness.
• Must be willing to perform all other duties as requested.
• Willingness to assist other clerks in the team.

Required Skills and Abilities

• Ability to operate standard office equipment such as calculators, copiers, scanners, telephone, and must have excellent computer and typing skills.
• Ability to work accurately and maintain neat, well-organized records and desks.
• Must be detail oriented.
• Must have a great attitude.
• Possess excellent customer service skills and be a reliable employee

Education and Experience

• High school diploma or general education degree (GED)
• One year of clerical and /or secretarial experience

Physical Demands and Work Environment

Daily sitting, standing, walking, stooping, bending, pulling, reaching and lifting of books/files possibly weighing 40 lbs. or more.

HOLIDAYS

Smith County employees enjoy 12 holidays a year. These are:

• New Years Day
• Martin Luther King Jr. Day
• Presidents Day
• Good Friday
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving
• Christmas
• Administrative Day (Employees Choice)

Each year, Commissioners Court sets the official holiday schedule.

VACATION LEAVE

1 day earned per month (12 days per year). After 5 years of service, 1 1/4 days earned per month (15 per year). After 10 years service, 1 1/2 days earned per month (18 per year).

SICK LEAVE

1 day given per month. Allowed to accrue maximum of 80 days.

SICK LEAVE POOL

Smith County has established a Sick Leave Pool on a voluntary, contributory basis.

MILITARY LEAVE

Granted up to 15 calendar days per year.

ADMINISTRATIVE LEAVE

Unpaid leave may be granted by Department Head for up to 60 days (over 60 days requires Commissioners Court approval) for purposes of:

(1) education that may contribute to the benefit of the County,

(2) public service assignment,

(3) attending to important personal business.

CITIZENSHIP LEAVE

Provides that employees receive normal pay during period called for jury duty which includes both the jury selection process and, if selected, the time the employee actually spends serving on the jury; serving as a subpoenaed witness; and for the purpose of voting.

FAMILY AND MEDICAL LEAVE

Provides for up to 12 weeks of unpaid, job-protected leave to eligible employees for certain family and medical reasons during a 12-month period, and up to 26 weeks of unpaid leave in a single 12-month period to care for a covered service member with a serious injury or illness.

MEDICAL INSURANCE

Smith County offers a Preferred Provider Organization (PPO) plan to its employees and employees eligible dependents. The plan is administered by The Health Plan.

DRUG CARD COVERAGE

Employee prescription costs are $10 Copay for Generic, $30 Copay for Formulary Brand, $45 Copay for Non-Formulary Brand. Mail service is available for maintenance prescriptions. 90-day max supply retail or mail order.

• Mandatory Generic - if generic is available, you will pay the difference between the generic drug and the Brand, plus the Brand copay.

DENTAL INSURANCE

Preventative checkups and cleaning (2 per year) at no cost to employee. Dental work after a $50 deductible per year (maximum of $150 per family) has maximum benefit of $2,000 per year per covered person. Basic services are covered at 80%, major services at 80% and orthodontics (up to age 19) at 50% up to $1,500 lifetime benefit.

LIFE INSURANCE

Up to $10,000 paid for by County. Additional supplemental coverage available at employees expense.

ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE

Furnished at no cost to employee. Pays 50% of life amount for loss of limb or eye; 100% for loss of 2 limbs or death due to an accident.

RETIREMENT

Employees are eligible to retire: after 20 years of service regardless of age, at age 60 with at least 8 years of service or when age plus service equals 75.

DEFERRED COMPENSATION

A payroll deduction savings plan which allows employees to contribute a portion of their salary before Federal taxes - to invest in a tax-favored supplemental retirement program.

For additional benefits information click on the link below:

https://www.smith-county.com/government/departments/human-resources/benefits

01

Have you ever interviewed with the County Clerk department before?

• Yes
• No

02

The work week is Monday through Friday from 8:00 AM to 5:00 PM. Is this acceptable?

• Yes
• No

03

The salary range is $40,949 with high school diploma, $42,897 with Associates, $44,942 with Bachelors or Masters degree. Would you accept a position at this pay?

• Yes
• No

Required Question

Employer Smith County

Address 200 E. Ferguson Street

Suite 202

Tyler, Texas, 75702

Phone 903-590-4641

Website http://www.smith-county.com