Deputy Clerk of Council

This position is responsible for providing administrative and clerical support to the Clerk of Council, City Council, the Boards & Commissions, and residents as needed. The Deputy Clerk of Council will be responsible for creating, disseminating and keeping records and proceedings of assigned boards and commissions and council committees. Responsibilities also include authenticating all records, documents and instruments of the city as required by law.

Duties and Responsibilities:

1. Assists the Council Clerk with the coordination of materials for Council and Committee meetings, workshops andspecial meetings.
2. Attend assigned committee meetings and council meetings.
3. Attend all board and commission
4. Transcribes all audios of meetings into verbatim minutes.
5. Transfers all written and audio meeting minutes to website.
6. Update website and city calendar for all assigned committee meetings, and boards and commissions.
7. Perform clerical duties such as typing, answering phones, data entry, and greeting in-person visitors, and secretarial duties such as scheduling meetings, preparing memos, letters and
8. All other duties as required by City Council and the Clerk of

Necessary Competencies:

• Communication Skills- written and verbal
• Customer Service
• Problem Solving
• Prioritizing
• Attention to detail
• Teamwork
• Planning and organizing

Requirements:

• Administrative Assistant or secretarial experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, advanced skill in Word and Excel.

Education and Experience:

• Education: two-year associate degree preferred; two to five years of secretarial or administrative assistant experience; or any combination of education, training and work experience which provides the required skill sets to perform the essential functions of the job.
• Years of experience: two to five years of experience performing basic, general clerical duties using modern computer software in an environment characterized by a moderate amount of interruption and multiple simultaneous tasks.
• Certification: CMC- Certified Municipal Clerk desired or must be obtained after hire.

Physical Demands:

• The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk; use hands to handle or feel; reach with hands and arms; and be able to lift up to 20 lbs. when necessary.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
• The City of Independence is an Equal Opportunity Employer

https://www.independenceohio.org/departments/human_resources_.php