Deputy Clerk of Commission

Deputy Clerk of Commission

Salary

$44,895.00 Annually

Location

Clerk of Commission - 301 College Avenue, Room 204, Athens, GA

Job Type

Full Time

Job Number

2026-1309

Department

Mayor

Division

Clerk of Commission

Opening Date

09/21/2026

Closing Date

10/12/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Purpose & Job Related Requirements

REPORTS TO: Clerk of Commission

FLSA STATUS: Non-Exempt

CLASSIFICATION: Personnel System - Requires successful completion of a six month probationary period.

PAY GRADE: 113

SAFETY SENSITIVE: No

Purpose of Job

The purpose of this job is to assist with the maintenance of the official records of the Athens-Clarke County Commission and to assume the responsibilities of the Clerk of Commission in his/her absence. Duties and responsibilities include, but are not limited to, assisting in preparing for meetings of the Mayor and Commission; serving as receptionist for the Clerk of Commissions office; performing typing, file maintenance, and routine administrative work; and performing additional tasks as assigned.

Job Related Requirements

WORK SCHEDULE: Monday - Friday, 8:00 a.m. - 5:00 p.m., occasional evening work may be required for Commission meetings

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACCs safe driving policy

Minimum Training & Experience Required to Perform Essential Job Functions

Associates degree in business, office administration, or related discipline with two years' experience in office administration or office records required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.

Must possess a valid drivers license.

Must possess or have the ability to acquire a Notary Public certificate within six months of hire.

Essential Duties, Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Assumes responsibility of the Clerk of Commission in his/her absence in the office and Mayor & Commission agenda-setting and voting meetings.

Creates electronic agenda file for the Commission and the public; copies and distribute agenda items; prepares paper agenda files for Mayor and public; and prepares the chamber for Mayor & Commission meetings.

Posts agenda items and calendar items electronically on ACCGov's Web site.

Answers the telephone and forwards calls to officials and staff.

Assists the Mayor and Managers offices in the absence of Executive Assistants; provides information to the public, elected officials, and other government employees as requested; and attends agenda-setting and voting meetings.

Researches for other government departments and agencies as requested. Maintains master files, and receives and responds to open records requests.

Prepares payroll time sheets for the department and enters them into the electronic payroll system.

Establishes and maintains files on all contracts, deeds, and other governmental obligations.

Notarizes official documents.

Prepares to begin BAC application process. Gathers information from directors/chairpersons reference board members; creates and enters applications electronically on Web site for the public; and types letters and creates electronic files for Mayor & Commission for interviews.

Processes authorizations for payments, travel requests, reimbursements, training requests, and accommodations for Commission members.

Monitors and assists with budget; serves as the purchase card liaison; processes invoices electronically; and processes office supplies orders. Maintains vendor master file.

Indexes minute books; maintains government monthly calendar; adds minutes and other data electronically on ACCGov's Web site.

Maintains records in Laserfiche program by scanning minutes and various documents.

Receives, processes, forwards and/or replies to both incoming and outgoing office mail. Reviews, edits, composes and/or types correspondence, letters, lists, and/or forms, or any other documents.

Performs related work as assigned.

Knowledge, Skills, and Abilities

Knowledge of the policies, procedures, and activities of the Clerk of Commissions Office as they pertain to the performance of duties relating to the position of Deputy Clerk of Commission.

Knowledge of the terminology used within the office.

Knowledge of Unified Government functions and services; Unified Government rules and regulations relating to personnel, purchasing, and budgeting; and procedures and methods as required in the performance of duties.

Ability to interact effectively with the public, elected officials, and staff.

Ability to utilize standard word processing software programs.

Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations.

Ability to communicate effectively with supervisors and other staff members.

Ability to compose, edit, and/or type correspondence, reports, agendas, charts, records, and other materials.

Ability to use independent judgment in routine and non-routine situations.

Ability to handle the required mathematical calculations.

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.

Ability to plan, organize, and/or prioritize daily assignments and work activities.

Ability to comprehend and apply the regulations and procedures of the department.

Ability to accurately maintain records and documents and to reference codes and ordinances.

Ability to operate standard office equipment such as a typewriter, telephone, copier, facsimile, and computer.

Supplemental Information

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including standard office equipment such as a telephone, typewriter, computer terminal and printer, facsimile, and copier. Must be able to use body members to work, move, or carry objects or materials. Must be able to retrieve and pull records (file folders and/or boxes) from file cabinets and vault. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.

LANGUAGE ABILITY: Requires the ability to read a variety of administrative reports and records, ordinances, codes, resolutions, minutes, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare and/or type petty cash reports, authorizations for payment, agendas, calendars, and other administrative records using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to hear and speak to people with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, and to utilize and determine percentages and decimals.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with standard office equipment.

MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using a computer terminal and other office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a typewriter, telephone, computer terminal, printer, copier, calculator, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimum stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com.

Total compensation at the Unified Government includes a comprehensive set of benefits, a well-established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.

Our Benefits program is designed to support every aspect of our employees' lives, from physical and emotional to social and financial.

Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.

As an Employer of Choice, we offer:

Health

• Health Insurance
• Dental Insurance
• Vision Insurance
• Prescription drug plan

Wellness

• Onsite Employee Wellness Center - free for employees, spouse, and children 18+
• Employee Assistance Program
• Wellness education and incentive programs
• Annual Wellness Fair
• Annual employee appreciation events
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job-related vaccinations

Family and Career

• Training and professional development opportunities through the Organizational Development Department
• Opportunities and Career Development via the Government Wide Learning Management System

Time

• Annual/Sick leave
• 13 paid holidays per calendar year

Money

• Robust Wellness Program - earn up to $175 per quarter for participation
• Health Savings Account for medical and dependent care
• Employer Paid Pension Plan (10 years of service)
• 457 (b) Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer - Federal Student Aid
• Financial education programs
• Uniforms provided (if applicable)
• Discount Admissions - ACCGov Parks, Georgia Aquarium

Protection

• Group Accident insurance
• Critical Illness insurance
• MASA Medical Transportation Insurance
• Employer paid basic life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Contributory term life insurance
• Pet Insurance

To learn more about the Benefits offered at ACCGov, you may access them below.

BENEFITS

http://www.accgov.com/434/Benefits

WELLNESS

http://www.accgov.com/wellness

CAREER DEVELOPMENT

http://www.accgov.com/index.aspx?nid=791

01

Which best describes your highest level of education?

• Some High School
• High School diploma or GED from an institution accredited by SACS
• Some education beyond high school
• Technical or Vocational Degree
• Associate Degree
• Bachelors Degree
• Masters Degree
• Doctorate Degree

02

How many years of work experience do you have in general office administration, office records, or a related field? This information must be verifiable by your work history.

• No experience
• Less than six months
• At least one year but less than two years
• At least two years but less than three years
• At least three years but less than four years
• At least four years but less than five years
• At least five years but less than six years
• At least six years but less than eight years
• At least eight years but less than ten (10) years
• Ten (10) or more years of experience

03

Please select all of the duties listed below that you have performed successfully in either a current or previous position. This information must be verifiable by your work history.

• Answering business calls
• Processing mail
• Scheduling meetings and confirming attendance of participants
• Document management (e.g., creating, editing, proofreading, copying, filing)
• Maintaining office supplies
• Processing open records requests
• Preparing payroll
• Processing expenditure requests (e.g., travel, training)
• Notarizing documents
• None of the above

04

Check all of the software programs listed below in which you feel proficient.

• MS Word
• MS Excel
• MS Powerpoint
• MS Access
• MS Publisher
• Outlook or other e-mail software
• None of the above

05

Do you possess a current Notary Public certificate?

• Yes
• No

06

Do you possess a valid drivers license?

• Yes
• No

Required Question

Employer Unified Government of Athens-Clarke County

Address 375 Satula Avenue

Human Resources Department

Athens, Georgia, 30601

Phone 706-613-3090

Website http://www.accgov.com