Deputy City Clerk

Deputy City Clerk

Salary

$41.29 - $54.98 Hourly

Location

City Hall, AK

Job Type

Full-Time

Job Number

FY2027-00033

Department

Clerks Office

Opening Date

10/26/2026

Closing Date

11/20/2026 5:00 PM Alaska

FLSA

Non-Exempt

Bargaining Unit

N/A

• Description
• Benefits
• Questions

Applications are Accepted Online Only

Employment opportunities with the City of Wasilla will be posted on our recruitment website. If you would like to apply for a position, you must do so through Neogov (a.k.a. Government Jobs).

Applicants will create a profile and complete an application online; you may attach items such as resumes, certifications or licenses. In addition, you are able to create job alerts for positions which will generate a system notification when a position is posted in your desired field or department.

If you do not have an account with Neogov, you will need to create one at NeoGov. You will also be directed to NeoGov to create or access your account when you click on "Apply" for a job posting. You will be required to have a valid email address, and select a Username and Password to start an account.

If additional assistance is needed, an Online Employment Guide can be found by clicking on Help & Support at the bottom of the Applicant Login page, by going to Online Employment Application Guide or by contacting Human Resources.

Job Summary

This position is responsible for performing advanced and skilled administrative support and executive assistance for a variety of department functions. Work is performed, and duties are carried out in accordance with Alaska Statutes, the Wasilla Municipal Code, and policies and procedures. The Deputy City Clerk works under the direction of the City Clerk. Employment is contingent upon confirmation of the Deputy City Clerk by the City Council pursuant to WMC 2.20.020(B). The Deputy City Clerk is authorized to act on behalf of the City Clerk in the temporary absence of the City Clerk under the Wasilla Municipal Code.

Essential Duties

The following duties are essential for this position. However, they are not to be construed as exclusive or all-inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Performs administrative support functions for the Office of the City Clerk; assists the City Clerk in carrying out duties as prescribed in the Wasilla Municipal Code and Alaska State Statutes.
• Manages the routine day-to-day operations of the Office of the City Clerk and assists in supervising the Administrative Aide to the City Clerk.
• Provides prompt and courteous customer service to the general public by disseminating information, answering inquiries or directing questions to appropriate personnel.
• Implements the Citywide records and information management program (RIM) in compliance with established policies and procedures in accordance with federal, state, and municipal law.
• Facilitates and maintains comprehensive filing and indexing systems of City records with high accuracy, meeting administrative and, legal requirements.
• Communicates with employees regarding records and information management to ensure compliance with the RIM program; provides training.
• Assists in the development of retention schedules and file plans.
• Ensures best practices with respect to the archival and preservation of City records.
• Executes records destruction and disposal in compliance with the RIM program.
• Creates, composes, edits, produces and/or distributes varied correspondence, reports, public notices, mailings, and other material; obtains, organizes, and plans suitable presentation of content.
• Drafts policies and procedures and recommend changes as they relate to department operations.
• Interviews and assists in the selection of new employees. Provides training, instructions, and ongoing training needs. Assign tasks, reviews work and assists in the preparation of performance evaluations.
• Provides staff coaching/counseling. Recommends employee transfers, promotions, disciplinary action, and discharge.
• Assists in the development and recommendations of the annual budget.
• Acts as liaison with other departments and outside agencies to coordinate activities; provides detailed information and assistance to staff, officials, organizations, and the public regarding department operations and policies.
• Monitors and responds to requests for information from the public and City staff. Refers people to agencies for help when the information requested is not available in the Clerk's Office.
• Provides audio and visual technical support for meetings, iPads, and other similar devices.
• Serves as the software specialist within the department; assigns and maintains security and access controls; provides training.
• Creates and updates content for department webpages and social media platforms.
• Regularly attends City Council meetings to assist the Clerk, Mayor, Council members, and public, with the primary role of recording the proceedings in audio and written form.
• May attend committee or commission meetings as directed by the City Clerk.
• Prepares public notices and ensures accurate publication in accordance with state and municipal law, policies, and procedures.
• Ensures the accurate codification of ordinances online and in print.
• Tracks terms of office for elected and appointed officials; performs duties related to the application and appointment process.
• Processes applications for appeals to the Administrative Hearing Officer in compliance with municipal law.
• Assists appellant and appellee with procedural inquires.
• Serves as secretary to the Hearing Officer; prepares and distributes the record of appeal; prepares and distributes orders issued by the Hearing Officer.
• Responds to inquiries/requests and/or makes referral to appropriate staff members for follow-up.
• Orders and maintains inventory of department supplies and equipment.
• Assists with the administration of elections under Wasilla Municipal Code Title 4.
• Coordinates burials at the Wasilla Aurora Cemetery and updates related records.
• Provides notary services.
• Initiates completion of regularly recurring reports and standard form letters. Maintains accumulative, statistical records, making periodic audits as necessary; maintains follow-up system on reports and other forms requiring action on a periodic basis, assuring timely action and/or review.
• Enters, scans, indexes, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and City policies.
• Maintains confidentiality of information.
• Conducts research and completes or assists with the completion of special projects.
• Other duties as assigned.

Knowlege, Skills and Abilities

Knowledge of:

• Current records and information management concepts, processes, and procedures including the ability to establish and maintain an electronic database to manage records from creation to disposal.
• Familiarity with invoice coding, expense tracking, and providing budget projections in accordance with established procedures.
• The City and Department's operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations.
• Standard office practices and procedures including business English, business document format, spelling, grammar, punctuation, vocabulary, filing and math.
• Computer software including word processing, spreadsheet, database applications, and specialized software consistent for this position.

Skill in:

• Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Researching and understanding complex written materials; maintaining accurate internal records.
• Operation of office equipment to effectively perform the duties and responsibilities of the position.
• Completing tasks, meeting deadlines, and improving overall department/office efficiency.

Ability to:

• Instruct, train, and mentor in methods and procedures related to the organization.
• Prepare and maintain accurate and concise records and reports.
• Apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Maintain professionalism at all times.
• Use appropriate language, style and methods depending on audience and the purpose of communication.
• Communicate effectively both orally and in writing with business representatives, elected officials, department heads, the public, and other City employees with courtesy and tact.
• Read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
• Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of the Wasilla Municipal Code, the Alaska Public Records Act and other applicable laws and regulations.
• Develop and maintain effective working relationships with staff and the public.
• Work the allocated hours of the position and responds after hours if needed.

Experience, Education Certificates, and Licenses

Minimum Education: High School diploma or equivalent. Bachelor's degree from an accredited college or university in Business or Public Administration preferred.

Minimum Experience: Five (5) years of progressively responsible administrative or program management experience, preferably in municipal government with experience as a lead worker. A combination of education and experience may be considered.

Minimum Certifications: Certified Municipal Clerk (CMC) designation, preferred. If CMC is not held, must be able to obtain designation within five (5) years of hire.

Other Requirements:

• Homeland Security orientation tests (Incident Command Systems) will be required as a term of employment; ICS-100 taken online with 15 days of date of hire; ICS-200, and ICS-700, ICS-800 as required by the department director/manager.
• Become and maintain a Notary Public in the State of Alaska within 60 days of employment.
• Must hold a valid Alaska driver's license and maintain an acceptable driving record.
• Must be a registered voter of the Matanuska-Susitna Borough.

Please read the below information carefully. This applies to your application submission.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

At time of application, applicants are requested to submit if applicable:

• Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications.
• Three (3) professional references, two of which must be from a current or former supervisor (not applicable for internal positions).
• Reference requests are automatically sent upon submission of your application for certain positions.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

EEO STATEMENT

The City of Wasilla complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-373-9039. The City of Wasilla is an equal opportunity employer.

DRUG-FREE WORKPLACE POLICY

In compliance with the Drug-Free Workplace Act of 1988 the City of Wasilla prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 - 1308.15 is prohibited in any workplace of the city.

Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword/User/ResetPassword.

The City of Wasilla offers a robust benefit package for employees. In addition to retirement, health insurance, life insurance, and paid leave, employees may elect supplemental benefits through payroll deduction.

• Health insurance is provided through Blue Cross Blue Shield. The City covers 100% of the monthly premiums for employees and dependents. This plan includes medical, dental, vision, prescription drugs, disability benefits, and more for the employee and eligible dependents. Deductible for individual/family is $300/$600 and Out of Pocket maximum is $2300/$4600. Click here to see the summary plan description booklet: F12-02-SPD-2020-With-Inserts-as-of-08.23.23.pdf (engineerstrust.com).
• Important: There is a one-month gap between the month an employee becomes eligible and the month coverage begins. Health insurance coverage does not begin the month immediately following the employee's hire date.

For example, regardless of the date an employee is hired in July, health insurance coverage will begin September 1. An employee hired on July 1, July 15, or July 31 will have the same coverage effective date of September 1. Therefore, an employee hired in July will not have health insurance coverage beginning August 1.

• 24/7 Telemedicine via SwiftMD. These visits are covered in full and are not subject to the annual deductible or coinsurance provisions of the plan.

• Full time employees receive 11 paid holidays: New Years Day, President's Day, Seward's Day, Memorial Day, Independence Day, Labor Day, Alaska Day, Veteran's Day, Thanksgiving and the day after, and Christmas Day.

• Employees with 0-3 years of service with the City of Wasilla will accrue 144 hours/year (12 hours/month) of paid time off. After 3 years, they will qualify for 16 hours/month, and after 8 years of service, employees qualify for 20 hours of PTO per month. PTO may be cashed out twice per year.

• Retirement is provided through the State of Alaska PERS (Public Employees Retirement System). Participation in PERS is mandatory and the current contribution rate is 8% of gross wages. The City of Wasilla matches 5% of employee contributions for Tier IV employees. Employees will become fully vested after 5 years of PERS employment.

• State of Alaska Supplemental Benefit System (SBS) annuity plan is provided in lieu of Federal Social Security (deductions for Medicare will still be required). Participation in this program is mandatory. The current employee contribution is 6.13% of gross wages and is matched by the City. Information can be found online through the State of Alaska Division of Benefits and Retirement at http://doa.alaska.gov/drb.

• Life insurance is provided through Symetra Life Insurance Company at no cost to eligible employees. Employees receive $50,000 in life insurance coverage. Eligible dependents are also covered, with $2,000 in life insurance for an eligible spouse and $1,000 for each eligible child. Coverage begins on the first day of the month following 30 days of continuous employment. This is a portable policy, allowing employees to continue coverage after separation from employment by assuming responsibility for the premium payments.

• The Employee Assistance Program (EAP) is free to employees and their entire household. The EAP includes valuable work/life balance tools ranging from fitness and nutrition, eight counseling sessions, and legal services. MagellanHealth.com/member 1-800-478-2812.

• Supplemental benefits are available through AFLAC, MetLife, Mission Square, New York Life, Colonial, and Symetra at a cost to employee.

01

Do you have a high school diploma or GED equivalent?

• Yes
• No

02

Do you have five (5) years of progressively responsible administrative or program management experience, preferably in municipal government with experience as a lead worker?

• Yes
• No

03

Are you a Certified Municipal Clerk?

• Yes
• No

Required Question

Employer City of Wasilla

Address 290 E Herning Ave

Wasilla, Alaska, 99654

Phone 907-373-9035

Website http://www.cityofwasilla.gov