| Location | Huntsville, AL |
ETC is looking for a highly organized, detail-loving individual who enjoys keeping things running smoothly! This person handles everything from coordinating meetings and projects to monitoring expenses and budgets- no two days are the same! You should be comfortable navigating Microsoft Office tools and using them to create polished documents and reports. If youre a multitasker who thrives in a fast-paced environment, communicates well, and takes pride in staying one step ahead, this is the job for you!
Perks & Benefits
Generous paid time off Enjoy over 4 weeks of PTO in your first year
Comprehensive health coverage Medical, dental, and vision insurance starting on day one
Flexible Spending Accounts (FSA) available immediately
Employer paid life and disability insurance
100% employee owned company! ESOP ownership benefits begin after one year of service
Retirement savings options Pre tax 401(k) and Roth 401(k) plans with employer match
Interested candidates should submit an application or contact Mia Doyle at mia.doyle@etcconnect.com with questions.
Representative Responsibilities:
Produces and routes correspondence, reports and other documentation
Independently creates, compiles, prepares and distributes reports, selecting pertinent information from various resources as requested
Monitors the data entry inbox, responding to and assigning tasks as needed
Assigning tickets and tasks in Jira
If applicable designs, creates and generates advanced documents and reports
Performs other clerical and statistical assignments where trust and accuracy are involved
Drafts correspondence as needed
Budget/Expense/Variance monitoring as requested
Visibility of budgets and tracks items for manager
Expense report, bill and receipt coding
Monthly, Quarterly, Annual reporting as required
May be responsible for sourcing and ordering parts
Provides complex administrative support within Manufacturing Engineering
Establishes and maintains files and filing systems, including Prod_Docs which contains the official manufacturing documentation for ETC parts and assemblies
Responsible for copying and laminating projects
Reconciles departmental records
Responsible for maintaining departmental procedures &
Works extensively within business system utilized by department
Coordinates department events
Provides meeting services assistance as requested
Coordinates meetings, presentations, and events including travel, lodging, transportation, and meals
Prepares materials for discussion and presentation
Responsible for taking and publishing meeting minutes for meetings requiring the highest level of confidentiality
Follows up on action items as needed
Provides administrative support on special projects, including tracking progress & providing reports
Responsible for handling confidential, proprietary information in a professional manner
Ability to support international duties in the scope of the position
Coordinates and conducts training as requested
May assist with answering company phone lines
May work with internal and external customers to resolve issues
If applicable, greets & assists guests in a timely and professional manner
Flexibility to move within a pool of resources to complete tasks in other departments based on company need
Completes other duties as assigned
Special projects and requests are completed in a timely and positive fashion
Minimum Qualifications:
Associates degree or 3-4 years of increasingly responsible positions in an admin department
Experience in a team environment
Demonstrated ability to consistently perform the duties of an Administrative Assistant II.
Demonstrated mastery in business systems (SAP, etc.) if required
Ability to interact with other employees, work as a team
Ability to read and understand complex written and verbal instructions
Ability to use advanced functions within Microsoft Word, Excel, Outlook, PowerPoint, etc.
Ability to produce documents/reports and create presentation materials
Ability to project a friendly and professional demeanor
Ability to work well under pressure
Excellent communication and interpersonal skills
Proven ability to deal with all levels of personnel and maintain strict confidentiality
Proven ability to work independently
Proven ability to multitask
Excellent organizational skills and attention to detail
Analytical skills, ability to understand relationship between transactions
Subject Matter Expert in department they support
SAP knowledge preferred
Knowledge of specific department duties (example Finance, Purchasing, etc.) preferred
Senior Level Position:
As a department Administrator, this position has extensive administrative experience.
They have established themselves as a leader in their discipline.
This position works independently in assignments as well as decision making
At this level, the employee, has developed a large amount of expertise in the line of work, may be responsible for planning and coordination of assignments for others in the department.
Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements or expected results.
Understands and applies accepted administrative specific principles and practices.
May mentor other administrative assistants with their professional development.