Department Specialist IV

5223240No5313297510.00.011-May-2026Department Specialist IVGeneral Atomics Aeronautical Systems

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We currently have an exciting opportunity for an experienced Department Specialist in our Finance Solutions & Services group located in Poway, CA. This position, under limited supervision performs a variety of administrative activities in support of the group and will work within a team environment consisting of program management, technical, production, financial and other supporting staff.

DUTIES AND RESPONSIBILITIES:

• Proactively manages and maintains the Director's email inboxes and schedules which require contact with internal executives, management, staff, and external customers or officials.
• Plan complex travel and process expense reports for the Director, and other Director's in Finance.
• Plan and execute employee onboarding, offboarding, and transfers.
• Interacts with appropriate points of contact to gather required information in submitting requests through ticketing/request systems, including but not limited to ServiceNow and Concur. Tickets/requests must support departmental needs for supplies, IT hardware, connectivity, facilities requests etc.
• Anticipates needs and solves problems to ensure management is made aware of issues that need immediate attention.
• Interfaces effectively with executives, managers, and staff as well as customers and visitors to gather and prepare information.
• Coordinates the preparation and review of correspondence, reports, and presentations, to include metrics-based data, for internal and external audiences.
• Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
• Tracks progress of delegated staff assignments and may coordinate activities between departments.
• Maintains follow-up system to ensure completion of each task or project.
• Maintains confidential and specialized files and/or records as well as perceives and deals with sensitive matters while maintaining strict confidentiality.
• Accesses sensitive information necessitating the use of tact, diplomacy, discretion and judgment.
• Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
• Demonstrates a collaborative attitude with the ability to work independently and take initiative.
• Provides a customer focused approach to requested information from other members of the department.
• Utilizes interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
• Self-starter who operates well under limited direction and finds satisfaction in solving problems while completing tasks in a way that establishes standard operating methods that drive efficiency.
• Performs other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

55085BRFinance/Accounting 0% - 25% Full-Time Hourly California 65,410PowayNo99,888Department Specialist

• Typically requires a High School diploma and six or more year's experience of progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.
• Must possess a complete understanding of the general and detailed aspects of the job.
• Excellent organization skills, ability to establish priorities and manage competing priorities.
• The ability to identify issues ordinarily encountered and explain and solve routine problems, or situations that require evaluation and interpretation.
• Capability to maintain the confidentiality of highly sensitive information.
• Interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
• Understanding of applicable policies and procedures as well as an understanding of relevant regulations.
• Excellent MS Office skills including Outlook, Word, PowerPoint, Teams, and SharePoint
• Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

NoMid-Level (3-7 years) NoOnsite