| Location | Lansing, MI (Remote) |
| Salary | $32.95–$49.18 Per Hour |
Department Specialist 13 (Records Management - M365)
Salary
$32.95 - $49.18 Hourly
Location
Lansing, MI
Job Type
Permanent Full Time
Job Number
0701-26-16-38
Department
Technology, Management and Budget
Opening Date
09/29/2026
Closing Date
10/20/2026 11:59 PM Eastern
Bargaining Unit
NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
Job Description
About Records Management Services (RMS):
RMS is the legal authority concerning records over the executive branch. It may provide services to legislative and judicial branches as well as to local governments in regards to records management issues. RMS provides expertise and assistance to Michigan government agencies by establishing policy, standards, procedures, and guidelines for recordkeeping. It is also responsible for providing education and training to agencies regarding records management issues.
Additionally, RMS provides various services designed to allow government agencies to focus on their core mission instead of on records management. Services include physical storage, media storage, confidential document destruction, document scanning, e-signature, and electronic document management.
You will be part of a talented team that designs, develops, and maintains statewide recordkeeping solutions and other records management related services. Our goal is to provide cost-effective, user-efficient records solutions that allow agencies to focus on their core mission to Michigan citizens.
About this position:
RMS is looking for a self-motivated worker who likes a challenge and a fast-paced environment. This position offers the opportunity to do interesting work that makes a difference for the agencies we serve and through them the citizens of Michigan.
The position has exposure to a variety of aspects of information management and governance and exposure to all areas of state government. You would be responsible for assisting agencies with managing their records in a variety of ways. Primarily, the position serves as a specialist assisting agencies with managing content within the M365 environment. In doing so, you will analyze existing storage methods implemented by the agencies and recommend and provide guidance in implementing strategies for managing records to their proper disposition.
Responsibilities include a wide range of duties intended to ensure a positive user experience, such as incorporating usability best practices, project management, file plan design, user interface, and records management awareness, training, and user support documentation. The position also includes duties related to system requirements and documentation, such as planning, design, development, testing, evaluation, operation, enhancement, and maintenance functions. While this is not an IT position, you will work closely with IT support teams, providing subject matter expertise on M365 from a Records Management perspective. You will interact heavily with state agencies, frequently making presentations and leading meetings, both to small groups of a few people and to large audiences of several hundred people.
The position also may be exposed to a variety of information governance topics. RMS is in a constant state of investigating new tools and techniques to keep up with customer needs as well as the ever-changing field of information governance. This could include fields like data analytics, eSignature, FOIA, legal holds, and lifecycle and records management in a variety of software tools.
This position offers continued opportunity for growth and learning in the quickly changing landscape of records and information management. Professional development training is supported to keep you abreast of advancements in practices and technology.
For additional information, pelase see the links below:
Position Location/Remote Office: The office location is Lansing, MI. The State of Michigan is not able to offer employment to out of-state applicants that do not plan to relocate. The Office of Record Services currently offers a hybrid work option which requires three days working on-site at the official work location and two days of remote work per week after the probationary period has been met.
The State of Michigan offers a competitive work experience that includes a tuition reduction program at several key higher education institutes if you would like to advance your education, good benefits, excellent vacation, and sick time policies, and an ability to successfully juggle your work and family life. We would like the opportunity to share with you more about the benefits of working for the state and joining the State of Michigan employee family if you are interested. Please consider sending in your application today.
Required Education and Experience
Education
Possession of a bachelors degree in any major.
Experience
Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.
Additional Requirements and Information
Special Requirements, Licenses, and Certifications
Equivalent combinations of nonprofessional experience, identified by the appointing authority and approved by Civil Service that are represented by subclass codes, will be accepted for classified, professional experience equivalent to the P11-level and above. The nonprofessional experience must be related to departmental programs and services that provide the required knowledge, skills, and abilities.
Certain positions may be assigned subclass codes and individuals appointed must possess the required specialized experience.
View the entire job specification at:
https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/D/DepartmentalSpecialist.pdf
To be considered for this position you must:
All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.
This position is required to submit fingerprints for multiple state and federal criminal background record checks. The candidate must currently be felony-free and must remain so in the future. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment. The candidate selected for this position may be required to submit financial information for a financial background check.
DTMB Human Resources uses E-Verify in conjunction with the federal I-9 form to verify authorization of employment. DTMB does not provide sponsorship for employment visa status. To be appointed by DTMB, an applicant must be currently authorized to work in the United States for any employer.
DTMB does not participate in STEM-OPT.
The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.
Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
Your eligibility for this position is based solely upon the information provided in your application, resume, transcripts, cover letter, and other attachments. Provide accurate dates of employment and extensive detail of your job duties in your application. Responses to the questions below must match what is on your application and are used for screening purposes. Have you read and understand the process for submission and use of your application materials?
02
This position is hybrid which requires a minimum of 3 days in the office at your designated work location within Michigan after the probationary period has been met. Do you acknowledge this requirement and would like to be considered for this position?
03
EQUIVALENCY - If you do not meet the standard education and experience requirements in the job specification, do you believe that other education and experience provide you the knowledge, skills, and ability to perform the duties listed in the position description?
04
EQUIVALENCY - If you answered yes to the previous question, please be as detailed as possible in describing the education and experience you would like considered, including providing credits earned and specific dates and hours worked per week.
05
How many years of experience do you have conducting presentations or training?
06
If you indicated you have experience conducting presentation sor training, please describe the extent of your experience and make sure that you document this experience in the experience portion of your application. If none, type N/A.
07
How many years of experience do you have managing, configuring, and/or maintaining SharePoint or other components of the M365 environment?
08
If you indicated you have experience managing, configuring, and/or maintaining SharePoint or other components of the M365 environment, please describe the extent of your experience and make sure that you document this experience in the experience portion of your application. If none, type N/A.
09
How many years of experience do you have drafting policy related to Records Mangement or technology that is used to manage records?
10
If you indicated you have experience drafting policy related to Records Management or technology that is used to manage records, please describe the extent of your experience and make sure that you document this experience in the experience portion of your application. If none, type N/A.
11
How many years of experience do you have working with records management issues?
12
If you indicated you have experience working with records management issues, please describe the extent of your experience and make sure that you document this experience in the experience portion of your application. If none, type N/A.
13
How many years of experience do you have performing worklfow analysis and designing flowcharts?
14
If you indicated you have experience performing workflow analysis and designing flowcharts, please describe the extent of your experience and make sure that you document this experience in the experience portion of your application. If none, type N/A.
15
DEPSPL - Do you possess at least a bachelors degree or higher in any major. If so, please attach a copy of your official college transcripts; OR at least one year of professional experience in the state of Michigan classified service; or the equivalent of six months of full-time experience as a Senior Executive Management Assistant 15 in the state classified service (if posted at the Specialist 13 level)?
16
DEPSPL - Do you possess at least four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level; or the equivalent of six months of full-time experience as a Senior Executive Management Assistant 15 in the state classified service?
17
In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. Can you, after employment, submit proof of your legal right to work in the United States?
18
Did you attach a one page description of what skills, abilities, and/or experiences you possess that make you the best candidate for this position? Failure to do so, may result in you being screened out of this hiring process.
19
If applicable, did you attach a copy of your official transcripts/foreign degree evaluation OR appropriate documentation to qualify for the position based on alternate education/experience (e.g., DD-214, certificate)? Failure to attach applicable documentation may result in your application being screened out of this hiring process.
Required Question
Employer State of Michigan
Department Technology, Management and Budget Address DTMB-HR@michigan.gov
Elliott-Larsen Bldg., 2nd fl., 320 S. Walnut Street
Lansing, Michigan, 48909
Phone Attn: HR Office
Website https://www.michigan.gov/dtmb