Department of Medicine Coordinator, Part Time, Days, Variable Schedule, Atlantic Health Overlook Medical Center

The Department of Medicine Coordinator provides comprehensive administrative and operational support to ensure the efficient functioning of the Department of Medicine. This position serves as a central resource for faculty, residents, medical students, and departmental leadership by coordinating physician call schedules, educational programming, residency-related activities, and administrative operations. The Coordinator works closely with departmental leadership, General Medical Education (GME) staff, faculty physicians, residents, and institutional stakeholders to support the department''s clinical, educational, and administrative missions.

Job Responsibility

• Coordinate and maintain physician and faculty call schedules, ensuring timely communication and distribution of schedule changes.
• Manage and maintain resident and faculty schedules, including rotations, conferences, meetings, and departmental activities.
• Coordinate educational programs and activities, including Grand Rounds, conferences, lectures, and other departmental educational events.
• Support General Medical Education (GME) Coordinators with administrative functions related to medical student and resident education programs.
• Assist with the onboarding, scheduling, and coordination of learners participating in Department of Medicine educational programs.
• Prepare and distribute communications, meeting agendas, reports, presentations, and other departmental materials.
• Maintain departmental databases, spreadsheets, schedules, and records with accuracy and confidentiality.
• Coordinate meetings for department leadership, faculty, and committees, including scheduling, meeting preparation, and follow-up activities.
• Serve as a liaison between physicians, residents, hospital administration, medical staff, and other departments.
• Monitor deadlines and ensure timely completion of departmental projects and initiatives.
• Utilize Microsoft Office applications to prepare documents, reports, presentations, and tracking tools.
• Provide general administrative support to Department of Medicine leadership and faculty as needed.
• Perform additional duties and special projects as assigned by the Department Chairperson.

At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Atlantic Health Morristown Medical Center, Morristown, NJ
• Atlantic Health Overlook Medical Center, Summit, NJ
• Atlantic Health Newton Medical Center, Newton, NJ
• Atlantic Health Chilton Medical Center, Pompton Plains, NJ
• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
• Atlantic Health Goryeb Children''s Hospital, Morristown, NJ
• Atlantic Health CentraState Healthcare System, Freehold, NJ
• Atlantic Medical Group
• Atlantic Visiting Nurse
• Atlantic Mobile Health
• Atlantic Rehabilitation

We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• Chosen for 17 years by Fortune as one of the magazine's "100 Best Companies to Work For."
• Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the "World's Best Hospitals" in 2026.
• Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report's 2025-2026 Best Hospital rankings.
• Atlantic Health scored four "A" grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.
• Atlantic Health Morristown and Atlantic Health Overlook are New Jersey''s only hospitals to be named among America''s 50 Best hospitals by Healthgrades in 2026.
• Named by Becker''s Healthcare as one of the "165 Top Places to Work in Healthcare - 2026.
• Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.
• Named by Newsweek as one of America's Greatest Workplaces for Inclusion & Diversity 2025.
• Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.

Named one of America''s 50 Best Hospitals by Healthgrades, a World's Best Hospital by Newsweek and recognized as a Best Regional Hospital in the NY Metro area by U.S. News & World Report.

Our Atlantic Neuroscience Institute is the region's leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year.

Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What's more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH).

Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:

Team Member Benefits

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance.
• Short-Term and Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan: Employer match, additional non-elective contribution
• PTO & Paid Sick Leave
• Tuition Assistance, Advancement & Academic Advising
• Parental, Adoption, Surrogacy Leave
• Backup and On-Site Childcare
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Benefits, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance

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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.

Minimum Education

• High School Diploma or equivalent required.
• Bachelor''s degree preferred

Minimum Experience and Skills

• Excellent computer skills with proficiency in Microsoft Office Suite, including:

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• Superior organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

• Excellent time management skills and attention to detail.

• Strong interpersonal and professional skills with the ability to establish and maintain positive working relationships.

• Ability to create and foster a collegial and collaborative environment while working with physicians, executives, residents, students, and staff.

• Excellent verbal and written communication skills.

• Demonstrated ability to adapt to a fast-paced, dynamic work environment.

• Ability to handle confidential information with discretion and professionalism.

Preferred Experience

• Two (2) to five (5) years of administrative or office coordination experience.
• Experience working in a healthcare environment.
• Knowledge of graduate medical education, residency programs, and/or academic medicine operations.
• Experience coordinating schedules, meetings, and educational activities.