Department Fiscal Specialist, Graduate School

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $46,500 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume and Cover Letter are required

Job Details

Job Summary

Department Fiscal Specialist provides fiscal coordination, account support, and leadership for a department or program. This role oversees all aspects of support for fully funded doctoral students, including insurance enrollment, payment administration, and coordination of related student funding processes.

Core Responsibilities

• Oversees fiscal, grant, and accounting-related matters for multiple funding sources.
• Oversees and prepares, processes, and checks various electronic accounting documents.
• Analyzes data for accuracy and initiates corrective action when necessary.
• Maintains detailed reports and records of accounting data, including preparing and tracking budgets and preparing billings, financial reports, and related correspondence.
• Assists in the development and preparation of the annual budget for the department.
• Assists faculty and staff with financial administrative matters.
• Provides analysis and interpretation of financial reports and data; provides recommendations for fiscal expenditures and management.
• Assists in the development and implementation of fiscal policies and procedures for the department.
• Provides direction and training to staff regarding fiscal management, policies, and procedures.
• Assists in the coordination and administration of special projects.
• Attends meetings; serves on committees.
• Takes a proactive approach to assist co-workers in various tasks.
• Performs work tasks in a safe manner and in accordance with work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience.
• Five (5) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Experience processing payments, reimbursements, stipends, invoices, or other financial transactions.
• Strong attention to detail with a proven ability to maintain accuracy in financial records and data entry.
• Knowledge of financial, accounting, payroll, or student funding processes.

Knowledge, Skills, and Abilities

• Financial Analysis
• Financial Planning
• Research
• Financial Modeling
• Business Partnering
• Business Process Improvement
• Data Visualization
• Process Automation

Working Conditions

• Office Environment. Ability to travel to and from meetings, training sessions or other business-related events.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas. Subject to change depending on department need. Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.