Department Facilities Coordinator

Department Facilities Coordinator

Salary

$52,732.94 - $79,099.54 Annually

Location

600 SOLEDAD SAN ANTONIO,TX 78205, TX

Job Type

4A Full-Time

Job Number

2027-00161

Department

Library

Opening Date

10/22/2026

Closing Date

11/5/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Exempt

• Description
• Benefits
• Questions

Job Summary

Under general direction, is responsible for administrative, managerial level work, planning and directing the departments maintenance and property control operations, including central supply and building services. Responsibilities include the development of procedures and systems to manage and maintain department buildings, equipment, supply inventories, and security personnel. Exercises direct supervision over assigned staff.

Work Location

Central Library - 600 Soledad, San Antonio, TX (78205)

Work Hours

This position requires a flexible schedule, including availability for evenings and weekends.

Essential Job Functions

• Prepares and monitors the divisions annual budget.
• Performs frequent site inspections of buildings and facilities, which includes sitting, kneeling, and reaching to detect the need for changes and improvements.
• Develops and maintains inventory control and monitoring procedures.
• Controls the acquisition and allocation of space in assigned facilities.
• Coordinates security operations for all assigned facilities.
• Coordinates the implementation of departmental capital improvements.
• Prepares all purchase requisitions.
• Consults with Chiefs and Division Heads to resolve supply, equipment, and maintenance problems.
• Prepares reviews and presents reports to Department management.
• Develops plans, drawings, and/or schematics for new construction and renovation projects.
• Coordinates activities with other divisions and outside agencies.
• Reviews architectural drawings and plans for building improvements and repairs.
• Manages the receipt and distribution of equipment and supplies to all facilities and operations.
• Manages the maintenance and cleaning of department buildings and grounds.
• Develops work schedules and assignments for staff members.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelors Degree from an accredited college or university.
• Three (3) years of increasingly responsible experience in facility operations management or supervisory responsibility in a large, decentralized system.

Preferred Qualifications

• Valid Class "C" Texas Drivers License OR valid drivers license from another state with the ability to obtain a valid Texas Drivers License within 30 days of becoming a Texas resident. Use of your own personal vehicle may at times be required and proof of Liability Insurance will be required.
• Experience with facilities operations planning, standard development, and resource allocation.
• Experience with custodial services, equipment, and cleaning procedures.
• Familiarity with building maintenance, repair, and security operations.

Applicant Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of applicable Federal, State, and local laws and ordinances.
• Knowledge of principles and practices of budget preparation and administration.
• Knowledge of general inventory and stock control procedures
• Knowledge of medical terminology and medical standards required by the Infection Control Committee (depending on assigned department).
• Knowledge of real estate transactions and current market evaluation procedures.
• Knowledge of project management techniques and procedures.
• Knowledge of safety practices and procedures in the workplace.
• Skill in utilizing basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to supervise, train, and evaluate staff.
• Ability to develop, interpret, and execute contractual agreements.
• Ability to develop plans, procedures, and work schedules.
• Ability to analyze and project long-range equipment and facility needs.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment with occasional visits to outdoor construction sites including exposure to hazardous materials, flammable liquids, dust, unfavorable fumes, high noise levels, temperature extremes, and damp/wet surfaces.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School (No GED)
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of increasingly responsible experience do you have in facility operations management or supervisory responsibility in a large, decentralized system?

• No experience
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years +

06

Do you have a valid Drivers License?

• Yes
• No

07

How many years of experience do you have in managing public facilities, maintenance, and custodial operations?

• No experience
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

08

How many years of experience do you have in developing facilities policies and procedures?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

09

Select any of the following items you have at least three (3) years of experience with:

• Analyzing processes and procedures
• Building maintenance inspections
• Counseling employees
• Facilities management
• Managing maintenance/facilities/vendor contracts
• Monitoring maintenance /facilities/vendor contracts
• Operating and use of custodial equipment products and supplies
• Performance reviews and recommendations
• Preventive maintenance schedules
• Reviewing maintenance/facilities/vendor contracts
• Supervising staff
• Working with Federal, State, and local environment, health, and safety policies and procedures
• None of the above

10

List any licenses, certificates, and/or registrations you currently hold in Facilities Management. If you do not have any licenses, certificates, and/or registrations, answer with "N/A".

11

What size custodial services organization(s) have you managed? If you do not have experience, answer "N/A".

12

Describe a time where you determined project/assignment requirements by breaking them down into tasks and identifying types of equipment, materials, and people needed. If you do not have experience, answer with "N/A".

13

Describe your supervisory philosophy. Provide examples of how you motivate staff and develop an environment of cooperation and professional growth for your team. If you do not have experience, answer with "N/A".

14

Describe your experience with building maintenance and operation (mechanical, repair, HVAC, etc.). If you do not have experience, answer "N/A".

15

How many contracts have you managed at one time and what is the largest contract amount? If you do not have experience, answer "N/A".

16

Describe your experience with serving as contract administrator for contracts. If you do not have experience, answer "N/A".

17

I understand that this position is an essential position within the San Antonio Public Library Department and work schedules are subject to change at any time to include weekends, holidays, and on-call.

• Agree
• Disagree

18

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx