Department Assistant, QE9646

Posting Details

Posting Details

Logo Institution The University of South Dakota Working Title Department Assistant, QE9646 Posting Number CSA02745P Department USD-Center for Disabilities Physical Location of Position (City) Sioux Falls Posting Text

The Center for Disabilities is seeking applicants for a department assistant to support the Center for Disabilities and its diverse portfolio of work.

Duties include:

1. Provide administrative support to staff, including directors, researchers, and program coordinators.

2. Manage departmental correspondence, including emails, phone calls, and mail distribution.

3. Assist in scheduling meetings, appointments, and conference calls for staff members.

4. Prepare and distribute meeting agendas, materials, and minutes as needed.

5. Maintain and update departmental databases, records, and filing systems.

6. Assist with the organization and coordination of departmental events, workshops, and training sessions.

7. Manage office supplies inventory and place orders as needed.

8. Assist with the preparation and processing of departmental budgets and financial documents.

9. Coordinate travel arrangements and accommodations for staff attending conferences or events.

10. Serve as a liaison between staff and other departments, external partners, and community organizations.

11. Research and gather information as assigned by department leadership.

12. Perform other administrative tasks as assigned to support the overall functioning of the Center.

Preferred Qualifications:

• Previous experience in administrative support roles.
• Strong organizational and time management skills.
• Think critically, be solution-oriented, and anticipate needed support.
• Strong attention to detail and accuracy in work.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge or interest in developmental disabilities research or advocacy is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Funding for this position is secured through grants. Continuation within the position is contingent on performance and funding availability.

This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Posting Date 06/24/2026 Closing Date Open Until Filled Yes First Consideration Date 07/08/2026 Advertised Salary $19.27 to $20.00, depending on qualifications and experience Duration of the Term 12 months If Other, describe duration NA Appointment Percent 100 Work Hours

8-5

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search NA This position requires No Requirement If other, please indicate NA Department Description and Cultural Expectations Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Multiple Priorities, Verbal Communication, Written Communication, Pace-average

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

NA

Physical Requirements

Please designate the physical requirements of this position Driving, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Standing for sustained periods of time Describe any of the conditions selected

NA

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

NA

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

NA

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Other
• Reference List