Dealership Administrative Assistant

This position plays a key role in supporting the Finance and Sales Department through deal processing, title and registration administration, bookkeeping support, and general office operations. Handle documentation and processing for used motorcycle purchases, trade-ins, and loan payoffs, including preparing associated payments.

Dealership Administrative Assistant - Jessup, MD

About the Company and the Dealership Administrative Assistant Opportunity:

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• CFS is partnering with a repeat client, a well-established automotive dealership in Jessup, MD. Due to a recent promotion, they are looking to hire a Dealership Administrative Assistant.
  
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  • This is a newly created role in a family owned business offering lots of room for growth!
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• This position plays a key role in supporting the Finance and Sales Department through deal processing, title and registration administration, bookkeeping support, and general office operations. The ideal candidate is organized, accurate, a self starter, computer savvy, and comfortable managing multiple priorities in a fast-paced environment.
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• Reports to the Office Manager (who was placed by CFS!)
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Overview of the Dealership Administrative Assistant:

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• Answer and route incoming phone calls in a timely manner, while providing excellent customer service
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• Maintain organized digital and physical filing systems
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• Provide administrative assistance across the Sales, Service, and Parts departments. Maintain accurate financial, operational, sales, and title records
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• Assist with bookkeeping, AP invoice processing, and payment preparation
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• Manage title and registration processes, including preparing, reviewing, and submitting in-state and out-of-state documentation accurately and within required deadlines
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• Coordinate with lenders, motor vehicle agencies, and tag services to ensure timely completion of title and registration transactions
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• Track outstanding paperwork and follow up on title, registration, funding, and compliance requirements
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• Enter vehicle inventory, purchase invoices, and related information into the dealership management system
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• Handle documentation and processing for used motorcycle purchases, trade-ins, and loan payoffs, including preparing associated payments
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• Submit service contracts, warranties, and other Finance & Insurance (F&I) products
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Qualifications for the Dealership Administrative Assistant:

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• Previous administrative, office, bookkeeping, tag and title, and/or dealership experience preferred
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• Experience using Microsoft Office Suite, including basic Excel skills
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• Strong attention to detail, organizational skills, and time management skills
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• Reliable and a team player!
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• Must be able to pass a background check and drug screen
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Schedule: 100% on site in Jessup, MD. Tuesday-Saturday, 40 hours per week, 9am-6pm (hours can be flexible, including offering part time work if desired)
Salary: $42,000-$48,000

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