Data Specialist

Position Purpose

The Choate Rosemary Hall Advancement Office seeks a collaborative, solutions-oriented Data Specialist to support the effective use of data and technology across the department. The Advancement Office builds meaningful relationships with alumni, families, and friends to foster lifelong engagement and inspire philanthropic support for the School. Reporting to the Director of Advancement Services, the Data Specialist plays an important role in this work through data management, reporting, systems support, and process improvement, helping colleagues work more effectively and efficiently.

Essential Responsibilities

• Maintain accurate and reliable constituent, fundraising, and alumni data, including monitoring data imports, identifying discrepancies, and supporting quality-control efforts.
• Create and maintain reports, queries, and data extracts to support fundraising, alumni engagement, and departmental operations.
• Collaborate with Advancement colleagues to understand their needs and deliver accurate, useful, and timely data.
• Support the effective use of Advancement systems, including troubleshooting issues, assisting users, and documenting procedures.
• Coordinate the department's request ticketing system, tracking requests and supporting timely resolution.
• Identify opportunities to improve workflows, reduce manual tasks, and increase efficiency through technology, automation, and responsible use of AI tools.
• Assist with data validation, system updates, integrations, and other projects under the direction of the Director of Advancement Services.
• Provide cross-functional support during peak work periods and perform other related duties as assigned.

Qualifications

• Associate degree and three years of relevant experience, or bachelor's degree and one year of relevant experience.
• Experience working with databases, CRM systems, spreadsheets, or reporting tools; strong Excel skills preferred.
• Strong analytical and problem-solving skills, with excellent attention to detail and accuracy.
• Strong communication and interpersonal skills, with a collaborative, service-oriented approach.
• Ability to manage multiple priorities, work independently, and follow through on assignments.
• Curiosity, adaptability, and enthusiasm for learning new technologies and improving processes.

Preferred: Experience with Advancement databases, reporting and analytics, process automation, or AI-enabled productivity tools. Experience in fundraising, higher education, or nonprofit operations is a plus.

Working at Choate: Choate Rosemary Hall is a coeducational, independent secondary school located in central Connecticut with 865 boarding and day students and over 400 employees. Choate serves intellectually gifted and motivated students of diverse backgrounds from across the globe whose commitment to serious study is enhanced in an academically challenging and personally supportive setting.

Choate provides students with transformative and meaningful experiences that instill lifelong habits of learning, leadership, and service, shaped by innovative and passionate educators. Teaching faculty at Choate are innovative, collaborative, and committed to our students' intellectual, social, emotional, and character development. Our faculty understands that each of our students has the potential for growth and works to encourage students to develop their own ideas and voices in learner-centered environments.

For its students and employees alike, Choate strives to be a diverse and inclusive community where all feel valued and embraced. On our campus, principled individuals from diverse backgrounds are united through common purpose, active engagement, and mutual respect. We celebrate differences and the richness of our varied backgrounds and experiences. Recognizing that working in an inclusive community can also present challenges, we embrace those challenges through ongoing dialogue and interaction, enhancing empathy and appreciation for those whose perspectives differ from our own.

Choate prohibits in all its programs, including hiring and employment practices, discrimination against or harassment of any member or group based upon age, gender, race, color, national origin, ancestry, religion, marital status, sexual orientation, disability, genetic information, gender identity or expression, veteran status, or any other category protected by Connecticut or federal law, except in the case of a bona fide occupational qualification.