DATA PROCESSING SPECIALIST, GRADE 9

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

Position: OFFICE - DATA PROCESSING SPECIALIST (9)

Department: Building Position

Fair Labor Standards Act Status: Nonexempt (Hourly)

Reports to: Building Principal

Contract: 260 Days

District Overview

Lakota Local School District is a vibrant and dynamic educational community, serving over 18,000 students. Everything WE do is designed to provide a future-ready, student-centered learning experience for every single child.

Summary

The OFFICE - DATA PROCESSING SPECIALIST (9) supports the operational and academic functions of high school campuses by managing student data, scheduling, reporting, and compliance. This role is essential to the accuracy of student records, the integrity of scheduling systems, and the timely delivery of academic reports. The specialist collaborates with counselors, administrators, teachers, technology staff, curriculum staff and external agencies to ensure data-driven decision-making and smooth school operations. A high level of technical proficiency, attention to detail, and responsiveness to student and staff needs is required.

Minimum Qualifications

• High school diploma or equivalent.
• Additional training in office administration, data systems, or scheduling preferred.
• Valid Driver's License.

Key Responsibilities

Master Scheduling & Course Management (January-July)

• Generate course request verification forms for current and incoming students.
• Maintain and update course requests based on the Course Catalog.
• Run tallies to determine staffing needs for schedule development.
• Create and edit Master Schedule following HR approval.
• Create and edit Master Schedule following HR approval.
• Update staff lists, room assignments, and planning periods.

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

• Conduct multiple scheduling simulations to optimize fit.
• Run and clean Master Schedule Verification reports.
• Finalize staff, room, and counselor assignments. Student Scheduling & Enrollment (Year-Round)
• Hand-schedule SPED, ESL, and traveling students.
• Mass load Band, Choir, and Advisory classes.
• Manage CCP course setup and data input.
• Oversee student entry/withdrawal and schedule updates.
• Collaborate with Welcome Center and counselors for accurate placement. Mark Reporting & Academic Records
• Support teachers with TAC setup and troubleshooting.
• Run weekly F Lists and distribute to staff.
• Process report cards, grade changes, and gradebook reports.
• Coordinate grade verification and posting.
• Calculate attendance, rank GPA, Honor Roll, and failure reports.
• Post Honor Roll and IPR tracking reports.
• Process transcripts and credit conversions (APEX, Credit Flex, CCP).
• Input courses, grades, and credits for Butler Tech students
• Complete Education Verification for prior students
• Enter test scores and track End-of-Course (EOC) assessments. Student Information & Documentation
• Process student transfers, withdrawals, and enrollment documentation.
• Maintain SCView records and credit conversion entries,
• Assign lockers and maintain locker lists.
• Enter student activity and club participation data.
• Process P.E. waivers and update student profiles.
• Collaborate with counselors and testing coordinators for data input.
• Manage student/parent contact updates via Final Forms.
• Prepare reports for administrators, EMIS, and counselors. EMIS Compliance & Reporting
• Follow EMIS Beginning and End-of-Year Processing Manuals.
• Maintain demographic, attendance, staff, course, and schedule data.

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

• Responsible for rosters used for awards programs, diplomas, and EMIS reporting
• Ensure accurate coding for ESL, 504, and Special Education students.
• Submit required EMIS reports and updates. Student Fees & Financial Processing
• Assign student fees based on Accounts Receivable directives.
• Process payments via PaySchools and manage deposits.
• Prepare and deliver summer deposit bags to the bank.
• Scan deposit documentation for AR processing.
• Handle refunds and maintain financial records. General Office Support & Other Duties
• Provide assistance during evening conferences (4x/year).
• Copy, scan, file, and organize documents as requested.
• Cover for office staff and other data specialists as needed.
• Provide world class customer service.
• Maintain strict confidentiality.
• Complete all Safe Schools training in a timely manner.
• Answer all emails in a timely manner.
• Collect historical data to inform educational priorities. Knowledge, Skills, and Abilities

Knowledge

• Master scheduling principles and student course planning.
• EMIS reporting standards and compliance protocols.
• Student information systems (e.g., TAC, SCView, Final Forms, School Links, etc.).
• CCP, SPED, ESL, and 504 program structures.
• Credit conversion processes (APEX, Credit Flex, CCP).
• Academic reporting cycles and grading systems.
• Financial procedures for student fees and deposits. Skills Technical Skills
• Proficient in scheduling software and student data platforms.
• Skilled in running reports, verifying data, and resolving errors.

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

• Accurate data entry and record maintenance.

• Spreadsheet management and document scanning. Communication Skills

• Clear and professional communication with staff, students, and families.

• Ability to explain scheduling and enrollment processes.

• Collaborative coordination with counselors and administrators. Organizational Skills

• Prioritizing tasks and managing multiple deadlines.

• Maintaining detailed records and documentation.

• Coordinating across buildings and departments. Abilities Interpersonal Abilities

• Building trust and rapport with students, families, and staff.

• Demonstrating empathy and responsiveness to diverse needs.

• Maintaining professionalism and discretion. Cognitive & Emotional Abilities

• Attention to detail and problem-solving under pressure.

• Adaptability to schedules and priorities.

• Initiative in improving systems and resolving issues.

• Emotional regulation and stress tolerance.

• Commitment to confidentiality and ethical standards. Working Conditions

• Office environment with occasional travel between school sites and student homes.

• Ability to lift, push, or pull up to 20 lbs.

• Bending, lifting, twisting, and repetitive motions may be required.

• Exposure to difficult, challenging, and confrontational individuals.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the reasonable duties required by the employee's supervisor and/or appointing authority.

OFFICE of HUMAN RESOURCES

5572 Princeton Road Liberty Twp., OH 45011-9726 Office: 513-644-1193 Fax: 513-644-1182 www.lakotaonline.com

AN EQUAL OPPORTUNITY EMPLOYER

Lakota Local School District is an Equal Opportunity Employer

Board Approved: March 23rd, 2026.