JOB DESCRIPTION
Title
Data Processing/PEIMS Clerk- MS
Department
Middle School Campus
Reports To
Campus Principal
Compensation
CIS 305
Days
210
Revised: 07/10/2023
PRIMARY PURPOSE:
Updates and maintains student information data/schedules and provides assistance for the efficient operation of the campus.
MINIMUM QUALIFICATIONS
Education and Certification Requirements
- High school graduate or GED equivalent
- Candidate must have satisfactory outcome of fingerprinting background check
Special Knowledge and Skills
- Data Entry Experience (alpha and 10 key)
- Proficient data entry/keyboarding, file maintenance, and 10-key skills
- Knowledge of compiling reports
- Effective organizational, communication, and interpersonal skills
- Ability to meet established deadlines
Experience:
- Minimum of one (1) year clerical experience in an office setting
MAJOR RESPONSIBILITIES AND DUTIES:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)
- Adhere to House Bill 3 (HB3) and TEA updated PEIMS submission requirements
- Enters and maintains all PEIMS data input and campus updates
- Create and maintain all student cumulative records
- Collaborate with district PEIMS office to verify accuracy of reported data
- Maintain confidentiality
- Maintain information in the Student information system
- Generate, create and run report cards and progress reports
- Run computer printouts to include the updated master schedule, student information files, student schedules/changes, school enrollment lists, teacher files and eligibility cards
- Update student demographic records
- Coordinate the computer programs with the principal's proposed schedule for the ensuing year
- Responsible for the Master schedule process to include: entering student requests, updating course and teacher catalog, entering and/or updating master schedule, running algorithms, and generating error scans
- Assist with School Activity accounts/bookkeeping etc
- Perform other duties as assigned, based on department needs
- Must complete designated district technology proficiencies each year
- Requires a basic knowledge of technology/computer skills
- Ability to use personal computer to access district programs, emails, and other resources
- Maintain a consistent professional demeanor and appearance
- Ensure compliance with the Texas Educator's Code of Ethics
- Daily attendance and punctuality at work are essential functions of the job
Supervisory Responsibilities:
N/A
Equipment Used:
- Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position
Mental Demands:
- Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
- Work with frequent interruptions and maintain emotional control under stress
Physical Demands:
- Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
- Occasional: Lifting, moderate, 15-44 pounds
Environmental Factors:
- Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
- Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
- Work alone, work prolonged or irregular hours
Nondiscrimination Statement:
The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.