Data Entry Specialist

Data Entry Specialist

Salary

$48,900.80 - $63,190.40 Annually

Location

Santa Ana, CA

Job Type

Full-Time

Job Number

0538CL-0926-031 (O)

Department

Registrar of Voters

Opening Date

09/08/2026

Closing Date

9/16/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

CAREER DESCRIPTION

DATA ENTRY SPECIALIST

Salary may be negotiable within the range listed above, based on position requirements and the successful candidates qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC

This recruitment will establish an open eligible list that will be used to fill current and future Data Entry Specialist vacancies. The current vacancy is with the Registrar of Voters however the eligible list established will also be used to fill positions throughout the County of Orange.

DEADLINE TO APPLY

This recruitment is open to the public and will be advertised from September 8, 2026 through September 16, 2026 11:59pm PST.

Applications will only be accepted from Tuesday, September 15, 2026 at 8:00AM PST through Wednesday, September 16, 2026 until 11:59PM (PST).

The apply button will appear only during this period, and qualified candidates may submit their application.

REGISTRAR OF VOTERS

The Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions, and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department receives funding from the Countys General Fund and periodic reimbursement from the federal government, the State of California, and local jurisdictions. The Registrar of Voters staff includes 54 full-time employees and numerous extra-help employees who support various election-related positions representing the broad spectrum of Orange Countys population. The department is responsible for all components of election management.

The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public. The department values creativity, originality, initiative, and a strong dedication to customer service.

For more information on the County of Orange, please click here.

THE OPPORTUNITY

Data Entry Specialists primary responsibility is to accurately input data from a diverse range of source documents using a keyboard. This position is part of a team that is responsible for maintaining a database of voter registration records. Incumbent provides public-facing customer service by completing data requests, reviewing applications, processing payments, and answering FAQs, both at the front desk and through inquiries about the work performed.

Key responsibilities include, but not limited to, the following:

• Maintain and update voter registration records with accuracy and speed, ensuring compliance with federal and California election law.
• Process new registration applications and cancellations efficiently.
• Ensure alignment of voter data with California Secretary of State's systems.
• Verify signatures on vote-by-mail and provisional ballots and initiative, referendum, recall and nomination petitions to ensure compliance with California law to administer accessible, accurate and fair elections.
• Notify voters of changes and/or updates to their registration status.
• Coordinate and maintain accurate voter data through third-party providers and send related mailings.
• Organize and retain election-related documents in compliance with legal and procedural guidelines.

This position will require working overtime as needed during the election season, including weekends, weeknights, and/or holidays.

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES:

The ideal candidate will have experience and/or background working in an elections office type of setting or experience with voter database systems. It is preferred but not required that candidates possess six (6) months of election experience. In addition, the successful candidates will possess extensive knowledge and/or experience in the following core competencies:

Technical Knowledge/Experience

• Inputting data into various programs and formats at a high rate of speed and accuracy
• Entering, querying, and generating a wide range of information from various data sources.
• Extracting data from documents of dissimilar formats and formatting and generating a wide variety of reports, charts, and graphs.
• Memorizing and using complex systems of information codes.
• Understanding the procedures and regulations governing data entry

Oral/Written Communication Skills

• Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
• Listening attentively and understanding the communication of subordinates, supervisors, the public, and managerial staff
• Reviewing, evaluating, and summarizing data trends and potential problem areas in writing

Relationship Skills

• Establishing and maintaining cooperative working relationships with peers, supervisors, managers, vendors, and the public
• Leading and training of seasonal staff on processes and procedures

MINIMUM QUALIFICATIONS

Please click here for details on the Data Entry Specialist classification, including the physical, mental, environmental and working conditions.

NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)

Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Online Assessment (Un-proctored): (Weighted 100%)

Applicants who meet qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.

Eligible List

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the Departments needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

REASONABLE ACCOMMODATION

The County of Orange is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals who require a reasonable accommodation during the application or selection process should notify the recruiter listed on the job posting as soon as possible. Documentation supporting the accommodation request may be required.

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS:

Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, please contact Michelle Kozai at Michelle.Kozai@ceo.oc.gov.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Please note that Extra Help employees are not eligible for the benefits listed.

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http://www.ocers.org/active-member-information

01

Which of the following best describes your work experience?

• Six (6) months or more of full-time experience as a County of Orange Data Entry Technician.
• Two (2) years or more of full-time data entry experience, including at least one (1) year operating automated data processing equipment.
• Less than one (1) year of full-time data entry experience.
• At least one (1) year, but less than two (2) years of full-time data entry experience AND completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field, with an emphasis on automated data entry equipment.
• At least one (1) year, but less than two (2) years of full-time data entry experience AND completion of 360 hours of qualifying occupational training in secretarial sciences, office practices, business education, or a closely related field, with an emphasis on automated data entry equipment.
• No experience in data entry.

02

If you are substituting education for work experience, select the answer that best describes your level of experience related to the knowledge and abilities required for the position.

• I have completed at least 18 semester units or 27 quarter units from a recognized college in secretarial sciences, office practices, business education or a closely related field, with an emphasis on the use of automated data entry equipment. (Transcripts MUST be attached to this application.)
• I have completed at least 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field, with an emphasis on the use of automated data entry equipment (Transcripts/ Certificate MUST be attached to this application.)
• I have no experience or education to substitute

03

Based on your response to question #2, if you are substituting relevant education for the required experience as defined in the Data Entry Specialist minimum qualifications, you are acknowledging that you attached a copy of your unofficial transcripts to your application. Note: You must attach an unofficial transcript to your application in order to validate the educational substitution. TRANSCRIPT MUST BE ATTACHED IN ORDER TO RECEIVE CREDIT. Failure to do so will cause your application to be incomplete. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.)

• I am substituting relevant education for the required experience, and I have attached my unofficial transcript to my application.
• Not Applicable

04

Describe your experience performing data entry using a database program or other electronic data entry system. Please include where you gained this experience (employer/organization and job title), the types of information you entered, your responsibilities for entering, updating, or maintaining data, and the database programs or electronic data entry systems you used.

05

This position WILL require overtime work, especially during election season, and consists of working on weeknights, weekends, and/or holidays. Are you willing and able to work overtime as needed?

• Yes
• No

06

Do you have six (6) months or more of experience working in an elections office or with voter database systems?

• Yes
• No

07

If you responded yes to the previous question, please describe your experience working in an elections office or with voter database systems. If you do not have this experience, please put N/A.

Required Question

Employer County of Orange

Address 400 W CIVIC CENTER DRIVE

Santa Ana, California, 92701

Phone 714-834-2555

Website https://hrs.oc.gov