Data Entry Specialist

Job Description:

Now hiring for a Data Entry Specialist

Location: El Cajon, CA

Pay Rate: $22.00 - $24.00 per hour

Schedule: Monday-Friday, 8:00 am-5:00 pm

Keep Calm and Organize On

If color-coded spreadsheets and inbox zero make your heart happy, this Data Entry Specialist role is calling your name. You'll juggle calls, meetings, and projects with calm confidence while keeping things running smoother than morning coffee.

This role ensures high-volume customer orders and related system updates are entered accurately and efficiently, supporting a consistent and reliable customer experience. With a primary focus on transactional accuracy and data integrity, the Data Entry Specialist helps maintain clean, dependable system records that support smooth order processing. This role also provides backup support to the Customer Service team as needed.

Job Duties

• Enter and manage customer orders accurately in ERP and CRM systems
• Process orders from multiple portals with strong attention to detail
• Review orders for completeness, correct pricing, shipping instructions, and special requirements

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Data Entry Specialist.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I was able to start my assignment quickly because of their fast responses and flexibility." - Amanda, Staffmark Associate

Bring your skills, energy, and sense of order - we'll bring the opportunity. Apply Now.

What You Will Do

As a Data Entry Specialist you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Primary Responsibilities:
• Enter and manage customer orders accurately in ERP and CRM systems
• Process orders from multiple portals with strong attention to detail
• Review orders for completeness, correct pricing, shipping instructions, and special requirements

A Data Entry Specialist helps keep office operations running by managing administrative tasks, supporting communication, and organizing information across the workplace. This role requires accuracy, professionalism, and the ability to stay focused while handling multiple responsibilities.

The Data Entry Specialist often serves as a reliable point of contact for coworkers, customers, vendors, or visitors. Strong interpersonal skills, good judgment, and a helpful attitude are important for building trust and keeping daily activities on track.

This position is ideal for someone who enjoys structured work, solving routine problems, and making sure important details are handled correctly. A dependable Data Entry Specialist helps the entire team work more efficiently.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.