Data Entry Operator 1

Department: Atlantic County Clerks Office

Location: Data Entry Operator 1

Hours: 35 Hours/week

Union/Mgmt: Union

NJCSC Test Required: Yes

Grant Funded: No

Definition

Under close supervision, uses an alphanumeric keyboard, image scanner, or other data entry input device to enter, edit and/or update data from a standard source document into a prescribed computer system for storage, processing or data management purposes; compares entered data to source document to ensure the accuracy of input and reenters or edits inaccurate data where necessary; does other related duties as required.

DISTINGUISHING CLASSIFICATION FACTORS

The primary function of this title is data entry, and those tasks directly related to data entry. Incumbents spend a majority of their work time entering, editing, updating and verifying data utilizing prescribed data entry equipment and software. This is the entry level of the series. Incumbents at this level perform very basic and repetitive data entry and verification work within a structured work setting. Detailed instructions are received at the beginning of work assignments; work is reviewed in process and upon completion for accuracy and efficiency of operation. The exercise of independent judgment is limited due to the nature of work.

Requirements

Appointees are required to test in data entry skills with the New Jersey Civil Service Commission.

Examples of Work:

• Compiles, sorts, and verifies the completeness and accuracy of data prior to key entry or scanning.
• Operates keyboard, scanning, or other input devices or equipment to transcribe data from standard source documents onto data storage or data processing equipment and/or through direct online hookup with a computer.
• Inputs lists of items, numbers, addresses or other data.
• Follows screen commands or instructions when entering, updating or retrieving specific data.
• Verifies the accuracy and completeness of data input by visually checking the screen and correcting noticeable errors, by rekeying the data and correcting entries that do not match or by utilizing data verification software.
• Reviews and preps hard copy documents for processing through digital image scanners.
• May operate digital scanning equipment; key enters data that is not recognized by scanner.
• Utilizes document and image controls and key verifications to capture data or correct scanned images.
• Verifies the accuracy of image scans and documents.
• Maintains operating production and error rates established for each task and type of document imaged.
• Detects hardware malfunctions and notifies supervisor of the issue.
• Loads office equipment with required input or output media.
• May search and extract data from computerized records.
• Prepares basic trouble reports.
• Logs work received and completed.
• Performs a variety of clerical duties related to data entry such as record searching, coding, verification, filing, and logging of assignments received and completed to complete work flow documentation.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information system used by the agency, office or related units.

Knowledge and Abilities:

• Knowledge of techniques used to operate standard data entry input equipment, such as an alphanumeric keyboard.
• Knowledge and understanding of a variety of command codes.
• Ability to transcribe data into an electronic data processing medium.
• Ability to detect and report hardware and source input problems.
• Ability to utilize keyboard-controlled image scanning equipment to transcribe, monitor and verify data for conversion of hard copy documents to optical disk records.
• Ability to prepare documents for scanning into computer.
• Ability to index documents involving entering data into specified fields.
• Ability to scan and reconcile data output to control totals.
• Ability to maintain an expected workflow while sustaining a high level of accuracy.
• Ability to maintain records for control of time expended and tasks completed.
• Ability to learn quickly from oral and written explanation and from demonstration.
• Ability to perform basic clerical work such as filing and tallying counts.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as