| Location | (Remote) |
PulseMediaNL is a growing organization focused on maintaining efficient business operations, accurate records, and well-organized digital information. We value accuracy, confidentiality, reliability, organization, professionalism, and attention to detail.
We are seeking a dependable and detail-oriented Data Entry File Clerk to join our remote administrative team. The successful candidate will be responsible for entering and updating information, organizing electronic files, maintaining company records, verifying documents, retrieving information, and providing general administrative support.
This position is ideal for someone who enjoys structured work, is comfortable working with computers and digital documents, and can maintain a high degree of accuracy while completing routine administrative assignments.
The Data Entry File Clerk is responsible for helping PulseMediaNL maintain accurate, complete, organized, and accessible electronic records.
The role combines traditional file-clerk responsibilities with modern digital data-entry duties. Day-to-day work may include receiving documents, categorizing and indexing files, entering information into databases or spreadsheets, updating existing records, checking documents for completeness, retrieving requested files, and archiving outdated records according to company procedures.
Remote data-entry and file-clerk roles commonly emphasize accurate record maintenance, document classification, data verification, confidentiality, and independent workload management.
Accurately enter information into company databases, spreadsheets, document-management systems, and other approved platforms.
Transfer information from forms, documents, emails, reports, and other approved sources into digital records.
Create new records and update existing information as required.
Review information before entry to ensure documents contain the necessary details.
Maintain consistent formatting and follow established data-entry procedures.
Verify completed entries for accuracy and completeness.
Identify missing information, duplicate records, and obvious inconsistencies.
Correct routine errors according to established procedures.
Escalate unclear or questionable information to the appropriate supervisor.
Maintain records of completed and outstanding assignments where required.
Receive and organize electronic documents from approved sources.
Sort files according to document type, department, customer, project, date, or other established classifications.
Assign appropriate file names, categories, tags, or indexing information.
Upload documents into approved company systems and digital folders.
Maintain orderly and consistent electronic filing structures.
Review files to ensure they have been stored in the appropriate locations.
Identify duplicate, incorrectly categorized, or outdated files.
Retrieve documents for authorized employees when requested.
Assist with archiving records according to established retention procedures.
Maintain clear and accurate indexes that make documents easier to locate.
Assist with periodic file-cleanup and record-maintenance projects.
Review incoming documents for completeness before processing.
Confirm that required information and supporting documentation are present where applicable.
Compare entered information against source documents.
Identify discrepancies between electronic records and supporting files.
Check documents for missing pages, incomplete information, or incorrect classifications.
Flag records requiring additional review.
Avoid making assumptions when information is incomplete or unclear.
Communicate with appropriate team members to obtain clarification when necessary.
Perform routine quality-control checks on completed records.
Maintain accurate information in spreadsheets, databases, and administrative systems.
Update existing records when new information becomes available.
Remove or flag duplicate information according to established procedures.
Assist with routine database cleanup.
Maintain trackers, logs, indexes, and administrative lists.
Organize information so authorized employees can retrieve it efficiently.
Prepare basic spreadsheet summaries when requested.
Report recurring data-quality problems or discrepancies to management.
In addition to data-entry and filing responsibilities, the Data Entry File Clerk may provide general administrative assistance.
Responsibilities may include:
Maintaining administrative trackers and logs.
Processing routine forms and documentation.
Organizing shared electronic folders.
Monitoring assigned administrative queues or shared inboxes.
Preparing basic reports and summaries.
Retrieving requested records.
Updating internal lists and databases.
Assisting with document-processing projects.
Supporting administrative and operations team members with routine assignments.
Completing additional clerical duties as assigned.
Respond to authorized internal requests for documents and records.
Search electronic filing systems to locate requested information.
Verify that the correct document has been identified before providing access.
Maintain appropriate records of file requests when required.
Follow company authorization procedures before sharing confidential information.
Escalate requests involving restricted or sensitive records to the appropriate supervisor.
Assist with restoring incorrectly filed documents to their proper locations.
Accuracy is a core responsibility of this position. Data-entry clerks are commonly expected to review new and existing records for errors, missing information, and inconsistencies while keeping files organized for efficient retrieval.
The Data Entry File Clerk will be expected to:
Proofread completed data-entry work.
Compare records with original source information.
Check for duplicate entries.
Identify missing required information.
Verify dates, names, reference numbers, and other important fields.
Follow established correction procedures.
Report significant discrepancies to a supervisor.
Participate in routine quality-control reviews.
Maintain accuracy even when completing repetitive assignments.
Accuracy and data integrity should take priority over speed.
The Data Entry File Clerk may have access to confidential business, customer, employee, supplier, or operational information.
The successful candidate must:
Maintain confidentiality of all sensitive information.
Access records only when necessary for assigned responsibilities.
Use only company-approved systems and applications for business information.
Follow company procedures regarding passwords, system access, file storage, and information sharing.
Never intentionally disclose confidential information to unauthorized individuals.
Maintain appropriate privacy and security while working remotely.
Secure devices and workspaces when unattended.
Immediately report suspected data loss, unauthorized access, or security incidents.
Follow applicable privacy and data-protection requirements, including GDPR requirements where relevant.
Secure handling of information is particularly important for remote file and data-entry positions because employees may access organizational records outside a traditional office environment.
Because this is a remote position, employees are expected to demonstrate a high degree of independence and accountability.
The Data Entry File Clerk will be expected to:
Maintain reliable communication with supervisors and colleagues.
Remain available through designated communication channels during scheduled working hours.
Attend required virtual meetings and training sessions.
Review assigned tasks and manage daily priorities independently.
Meet established deadlines.
Provide progress updates when requested.
Communicate promptly when instructions or source information are unclear.
Maintain a reasonably quiet and organized remote workspace.
Follow company security procedures when accessing information remotely.
Demonstrate dependable attendance and consistent productivity.
Strong organization and independent workload management are particularly important in remote data-entry work.
Candidates should ideally possess:
High school diploma, secondary school qualification, or equivalent.
Basic to intermediate computer skills.
Good typing and keyboard abilities.
Strong attention to detail.
Ability to work accurately with names, numbers, dates, and other information.
Basic knowledge of spreadsheets and word-processing applications.
Ability to organize digital documents and electronic folders.
Good written communication skills.
Strong organizational abilities.
Good time-management skills.
Ability to follow written procedures and instructions.
Ability to complete repetitive assignments accurately.
Ability to work independently in a remote environment.
Professional approach to confidential information.
Previous experience in data entry, records management, administrative support, document processing, filing, or office administration is beneficial but may not be required for suitable entry-level candidates.
Experience or familiarity with the following is beneficial:
Microsoft Excel.
Microsoft Word.
Google Sheets.
Google Docs.
Google Drive.
Cloud-based file storage.
Database or CRM systems.
Electronic document-management systems.
Digital filing and indexing.
Data verification.
Administrative record keeping.
Remote collaboration tools.
Training may be provided for company-specific software and procedures.
Ability to notice small errors, incorrect classifications, missing information, duplicate records, and inconsistencies.
Ability to maintain structured electronic folders, databases, spreadsheets, and document indexes.
Commitment to entering, reviewing, and maintaining information correctly.
Ability to categorize, store, retrieve, and archive electronic records according to established procedures.
Ability to manage multiple assignments and complete work within reasonable deadlines.
Comfortable working with email, spreadsheets, word-processing applications, databases, cloud storage, and digital documents.
Understanding of the responsibility associated with handling private company and personal information.
Ability to ask questions, report discrepancies, provide updates, and communicate professionally with supervisors and colleagues.
Ability to remain productive and accountable while working remotely with limited direct supervision.
Willingness to learn new filing systems, software, administrative procedures, and data-management processes.
Performance may be evaluated based on:
Accuracy of data entered.
Frequency and severity of data-entry errors.
Accuracy of file classification and indexing.
Completeness of electronic records.
Timeliness of assigned work.
Ability to retrieve documents efficiently.
Quality and organization of digital filing systems.
Compliance with record-management procedures.
Proper identification and escalation of discrepancies.
Productivity and consistency.
Remote-work reliability and communication.
Compliance with confidentiality and information-security requirements.
Performance should be evaluated on a balance of accuracy, organization, productivity, reliability, and data security.
A typical working day may include reviewing newly received documents, preparing files for processing, entering information into company systems, updating existing records, checking entries for errors, renaming and categorizing electronic files, and moving documents into appropriate folders.
The employee may also retrieve requested records, update administrative trackers, identify missing information, communicate with colleagues regarding discrepancies, complete quality-control checks, and attend virtual team meetings.
Depending on experience, training may include:
PulseMediaNL's filing and record-management procedures.
Data-entry standards.
Document naming and indexing conventions.
Database and spreadsheet procedures.
Information-security requirements.
Confidentiality and privacy expectations.
Quality-control processes.
Remote communication procedures.
Company-specific applications and systems.
Employees are expected to participate actively in training, ask appropriate questions, apply feedback, and demonstrate continued improvement.
Candidates should have:
Reliable internet access appropriate for remote administrative work.
A reasonably quiet and organized workspace.
Ability to maintain confidentiality while working remotely.
Reliable access to approved communication channels.
Ability to work independently during scheduled hours.
Basic familiarity with online communication and collaboration tools.
Ability to follow company security requirements.
Specific computer equipment, software, internet-speed, or scheduling requirements will be communicated during the recruitment or onboarding process.
Depending on the final employment arrangement, PulseMediaNL may offer:
Fully remote working opportunities.
Full-time or part-time positions where available.
Structured onboarding and training.
A professional and supportive remote team environment.
Opportunities to develop administrative, records-management, and data-entry experience.
Practical experience with digital business systems.
Ongoing guidance and performance feedback.
Opportunities for increased responsibilities based on demonstrated performance.
Professional development and transferable administrative experience.
The ideal candidate is someone who is:
Highly organized and detail-oriented.
Dependable and responsible.
Comfortable working with computers and digital documents.
Able to perform repetitive tasks without sacrificing accuracy.
Comfortable working independently.
Willing to follow established processes.
Able to recognize when information is incomplete or incorrect.
Willing to ask questions when clarification is necessary.
Respectful of confidential information.
Motivated to maintain accurate and organized records.
PulseMediaNL is committed to maintaining a respectful and professional working environment. Employment decisions are based on legitimate business requirements, relevant qualifications, skills, experience, and an individual's ability to successfully perform the responsibilities of the position.
Interested candidates should submit an up-to-date CV/resume together with a brief introduction describing their relevant experience and interest in the Data Entry File Clerk position.
Applicants are encouraged to highlight skills or experience involving:
Data entry and data processing.
Digital or physical filing.
Administrative support.
Records management.
Microsoft Office or Google Workspace.
Spreadsheet management.
Document organization and indexing.
Database maintenance.
Remote or independent work.
Confidential information handling.
Candidates with transferable administrative skills and a strong commitment to accuracy and organization are encouraged to apply.