Data Coordinator II

Hot Job

Data Coordinator II

Apollo Professional Solutions

Pleasanton, CA 94588

$30 - $37/hour

Posted 10/29/2026

Job ID: 77805

Job Description

Position Type: Data Coordinator

Location: Pleasanton, CA

Hourly rate: $37.00

Contractor benefits: Medical, Vision, Dental, 401k

Job Description:

We are seeking a detail-oriented Data Coordinator II to support laboratory equipment calibration, qualification, asset management, and vendor coordination activities. This role is ideal for someone who excels at data management, documentation control, scheduling, and cross-functional coordination in a regulated environment.

As a key member of the team, you will help ensure laboratory instruments and equipment remain compliant, accurately documented, and available for operational use. Your work will directly support calibration programs, equipment lifecycle management, audit readiness, and vendor services.

Key Responsibilities

Calibration & Asset Management

• Maintain electronic and physical calibration records for laboratory instruments and equipment.
• Process, review, and manage calibration, commissioning, qualification, and validation documentation.
• Enter and maintain calibration and maintenance data within asset management systems, including:
• Blue Mountain Regulatory Asset Manager (RAM)
• SAP
• ASPIRE-related databases

Induct, track, and manage assets throughout their lifecycle within designated systems. Generate recurring calibration, maintenance, recall, and status reports. Program Administration & Data Coordination

• Support day-to-day administration of calibration and maintenance programs.
• Issue equipment recall notifications for precision measurement and test equipment.
• Initiate quality investigation documentation for out-of-tolerance instruments.
• Track program metrics, equipment status, and maintenance activities.
• Provide routine updates and communications to internal stakeholders.

Vendor Management & Scheduling

• Coordinate calibration and qualification services between external vendors and internal customers.
• Schedule onsite vendor visits and service events.
• Serve as a point of contact for vendor activities and support vendor access to controlled laboratory environments.
• Track vendor performance, service records, and scheduling status.

Logistics & Documentation Support

• Process shipping, receiving, and tracking activities for equipment sent to external service providers.
• Monitor the movement and status of laboratory instruments throughout the calibration process.
• Maintain accurate records associated with equipment service history and documentation.

Reporting, Audits & Process Support

• Track and compile data related to purchase orders, service costs, and operational metrics.
• Support internal and external audits by ensuring documentation accuracy and availability.
• Assist with data integration efforts, process improvements, and special projects.
• Perform additional duties and administrative functions as required.

Required Qualifications

• Experience in data coordination, database management, asset management, calibration support, quality systems, laboratory operations, or related administrative environments.
• Strong attention to detail with the ability to manage large volumes of data and documentation accurately.
• Experience working with electronic databases and record management systems.
• Proficiency with data entry, report generation, and document control processes.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities while maintaining accuracy and compliance.

Preferred Qualifications

• Experience with Blue Mountain RAM, SAP, ASPIRE, or similar asset management systems.
• Knowledge of calibration, maintenance, validation, or laboratory equipment management processes.
• Experience supporting regulated environments, quality systems, or audit activities.
• Familiarity with vendor coordination, purchase order tracking, and laboratory operations.

Must be U.S. Person for purposes of Export Compliance. Reference Number: VEVBA

Meet Your Recruiter

Gina DArcangelis

About Pleasanton, CA

Ready to embark on a fulfilling career journey in the vibrant region of Pleasanton, California? This picturesque city nestled in Alameda County offers a unique blend of suburban charm and exceptional growth opportunities for job seekers. Known for its charming downtown area with historic buildings, Pleasanton boasts a thriving arts scene with galleries like Firehouse Arts Center and Bankhead Theater. Indulge in the regions diverse cuisine, explore the scenic trails of Shadow Cliffs Regional Recreation Area, and catch a game of the Oakland Athletics at the nearby RingCentral Coliseum. Embrace the enchanting culture and endless possibilities that Pleasanton has to offer as you explore our curated job listings to find your perfect match. Lets kickstart your career journey in Pleasanton, CA today!

Salary Notes: The compensation listed reflects the good-faith rate currently anticipated for this position and may be adjusted, where permitted by law, based on business needs, applicable qualifications and experience.

EEO Statement: Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.

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