Highlights
Required Qualifications Experience in data coordination, database management, asset management, calibration support, quality systems, laboratory operations, or related administrative environments. As a key member of the team, you will help ensure laboratory instruments and equipment remain compliant, accurately documented, and available for operational use.
Numbers & Facts
| Location | Pleasanton, CA |
| Industry | Other/Not Classified |
| Company Size | 100 to 499 employees |
| Year Founded | 1983 |
| Website | http://apollopros.com/ |
Description
Position Type: Data Coordinator
Location: Pleasanton, CA
Hourly rate: $37.00
Contractor benefits: Medical, Vision, Dental, 401k
Job Description:
We are seeking a detail-oriented Data Coordinator II to support laboratory equipment calibration, qualification, asset management, and vendor coordination activities. This role is ideal for someone who excels at data management, documentation control, scheduling, and cross-functional coordination in a regulated environment.
As a key member of the team, you will help ensure laboratory instruments and equipment remain compliant, accurately documented, and available for operational use. Your work will directly support calibration programs, equipment lifecycle management, audit readiness, and vendor services.
Key Responsibilities
Calibration & Asset Management
Must be U.S. Person for purposes of Export Compliance. Reference Number: VEVBA
Location: Pleasanton, CA
Hourly rate: $37.00
Contractor benefits: Medical, Vision, Dental, 401k
Job Description:
We are seeking a detail-oriented Data Coordinator II to support laboratory equipment calibration, qualification, asset management, and vendor coordination activities. This role is ideal for someone who excels at data management, documentation control, scheduling, and cross-functional coordination in a regulated environment.
As a key member of the team, you will help ensure laboratory instruments and equipment remain compliant, accurately documented, and available for operational use. Your work will directly support calibration programs, equipment lifecycle management, audit readiness, and vendor services.
Key Responsibilities
Calibration & Asset Management
- Maintain electronic and physical calibration records for laboratory instruments and equipment.
- Process, review, and manage calibration, commissioning, qualification, and validation documentation.
- Enter and maintain calibration and maintenance data within asset management systems, including:
- Blue Mountain Regulatory Asset Manager (RAM)
- SAP
- ASPIRE-related databases
- Induct, track, and manage assets throughout their lifecycle within designated systems.
- Generate recurring calibration, maintenance, recall, and status reports.
- Support day-to-day administration of calibration and maintenance programs.
- Issue equipment recall notifications for precision measurement and test equipment.
- Initiate quality investigation documentation for out-of-tolerance instruments.
- Track program metrics, equipment status, and maintenance activities.
- Provide routine updates and communications to internal stakeholders.
- Coordinate calibration and qualification services between external vendors and internal customers.
- Schedule onsite vendor visits and service events.
- Serve as a point of contact for vendor activities and support vendor access to controlled laboratory environments.
- Track vendor performance, service records, and scheduling status.
- Process shipping, receiving, and tracking activities for equipment sent to external service providers.
- Monitor the movement and status of laboratory instruments throughout the calibration process.
- Maintain accurate records associated with equipment service history and documentation.
- Track and compile data related to purchase orders, service costs, and operational metrics.
- Support internal and external audits by ensuring documentation accuracy and availability.
- Assist with data integration efforts, process improvements, and special projects.
- Perform additional duties and administrative functions as required.
- Experience in data coordination, database management, asset management, calibration support, quality systems, laboratory operations, or related administrative environments.
- Strong attention to detail with the ability to manage large volumes of data and documentation accurately.
- Experience working with electronic databases and record management systems.
- Proficiency with data entry, report generation, and document control processes.
- Strong organizational, communication, and time management skills.
- Ability to manage multiple priorities while maintaining accuracy and compliance.
- Experience with Blue Mountain RAM, SAP, ASPIRE, or similar asset management systems.
- Knowledge of calibration, maintenance, validation, or laboratory equipment management processes.
- Experience supporting regulated environments, quality systems, or audit activities.
- Familiarity with vendor coordination, purchase order tracking, and laboratory operations.
Must be U.S. Person for purposes of Export Compliance. Reference Number: VEVBA
About Company
Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)